Minutes
of Board of Directors Meeting
November
14, 2022
Oakbrook
Townhouses, Inc.
c/o Willow
Properties
9527
Bridgeport Way SW
Lakewood,
WA 96499
The regular
meeting of the Board of Directors of Oakbrook Townhouses (OT) was held November
14, 2022 at 7705 Zircon Drive SW, Lakewood, WA 98498.
A quorum
being present Board President Al Glamba called the meeting to order at 7:14 PM.
Board members
present were Rick Boulware, Al Glamba, Ken Karch, and Steve Rinnan.
Minutes
Boulware moved
and Karch seconded approval of the October 10, 2022 Board meeting minutes as
submitted. The motion passed.
Treasurer’s Report
In McDonald’s
absence, Glamba presented a summary of the financials for the past month. He reported
the following in our various accounts:
Checking
Account $ 17,145.41
Reserve
Account $ 181,131.34
Insurance
Deductible Account $ 5,042.32
Capital
Improvement Account $ 60,143.19
Insurance
Holding $ 26,229.20
and Expenses
for the month of $30,281.61.
Boulware
moved and Rinnan seconded to approve the Treasurer’s Report for October. The motion passed.
Glamba
initiated discussion regarding late fees for delinquent payments. As members
are aware, the Association suspended imposition of late fees pursuant to the
Governor’s COVID orders, which have been lifted. Following discussion, Boulware
moved and Rinnan seconded to re-impose the imposition of late fees effective
December 1, 2022. The motion passed.
2023 Budget
Glamba
requested comments on, and second reading of, the proposed 2023 budget. Following discussion on earthquake insurance,
electric and water budgets, contributions to the reserve and capital
improvement accounts, status of approval, and annual meeting issues; Boulware
moved and Rinnan seconded to approve, on a second reading, the proposed 2023
Budget for Oakbrook Townhouses. The motion passed. A third and final reading and adoption will
occur at the December board meeting, prior to mail out to the membership for
ratification at the annual meeting in January. The proposed budget for 2023
does not include a dues increase.
Reserve Study
Glamba
reported on a meeting with the Association Reserves representation in
preparation for the 2022 reserve study. Once complete, it will be made
available to the membership.
Water Leak at 7811 Zircon
Glamba
reported that progress has been limited on this issue due to delays in
permitting and other issues. The Board
discussed difficulties in ascertaining the source of the problem.
Sunroom Painting at 7631 Zircon
Glamba
reported this work has been completed.
Policy on Herbicide Application
Glamba
reported on the need for a policy on application of herbicides, fungicides,
rodenticides, and insecticides. The
Board was cautioned on making any approvals of such applications, since they
are all heavily regulated. The Board
felt the need for further review and discussion on this matter and tabled
further discussion at the meeting.
No Trespassing Signage
Glamba
reported that the no trespassing signs have been completed and are ready for
installation, and that they are awaiting marking of locations to avoid conflict
with utilities.
Update on Heritage Restoration Lawsuit
Glamba
reported on our attorney retainer fee, setting of a status call date, and
receipt of discovery materials.
Water District Leak Notice
Glamba
reported that the Lakewood Water District had issued notices of running water
at 7501 and 7807 Zircon, and that our maintenance contractor had not been able
to determine the source from his outside observation. The Board was apprised of the other possible causes,
and requested Willow Properties to contact the owners to identify possible
internal leaks.
Testing of Backflow Prevention
Glamba
reported on recent regulations of the Lakewood Water District for mandatory annual
testing of backflow prevention devices.
Review of Audit Reports
Karch
reviewed results of past audit reports required by Oakbrook Townhouses’
governing documents, and indicated the 2021 audit report materials have been
submitted to our auditor.
Executive Session
On motion
approved by the Board, Glamba called an Executive Session on matters related to
the financial condition of the Association, contract issues, and legal matters.
No actions were taken in the Executive Session. On motion approved by the Board
to return to regular session, Glamba declared the Executive Session at an end
and returned the Board to Regular Session.
Management Contract
It was moved,
seconded, and approved to authorize the President and officers to begin
negotiations with Willow Properties for a new management contract, and to keep
the Board apprised of the progress of the negotiations.
Next Board Meeting
The next
Board meeting is scheduled for Monday, December 12, 2022 at 7:00 PM, at 7419
Zircon Drive.
Adjournment
It was moved
and seconded to adjourn the meeting. The motion passed. The meeting was adjourned at 9:28 PM.
Respectfully
submitted,
Al Glamba,
President
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