Wednesday, December 20, 2017

Oakbrook Townhouses Policy on Fence Proposals


Oakbrook Townhouses Policy
For Approval of Fence Proposals

Prior Approval of Fencing Proposals

Article IX of the Oakbrook Townhouses Declarations of Covenants, Conditions and Restrictions (DCC&Rs) provides for approval of fences on the common elements of the association provided that prior approval is granted by the Board.  The Article IX reads, in part:

“…No building, fence, wall or other structure shall be commenced, erected or
maintained upon the properties, nor shall any exterior addition to or change or
alteration therein be made until the plans and specifications showing the
nature, kind, shape, height, materials, and location of the same shall have
been submitted to and approved in writing as to harmony of external design
and location in relation to surrounding structures and topography by an
Architectural Control Committee of the Board of Trustees of the Association…”

Common Use and Enjoyment of All Members

Article I of the Oakbrook Townhouses Declarations of Covenants, Conditions and Restrictions provides that the common area is for the use of all members, and reads, in part:

“…The Common Area is to be owned by the Association for the common use and enjoyment of the members of the Association…”

The right of all members to the use and enjoyment of the common area is found in Article V, Section 2 of the DCC&Rs, which reads, in part:

“…Every member shall have a right and easement of enjoyment in and to the Common Area and for ingress and egress over and through the Common Area and such easement shall be appurtenant to and shall pass with the title to every assessed Lot…”

Board Policy on Fencing Proposals

On December 11, 2017, the Board unanimously adopted the following policy regarding fence proposals.

1    1.    All owner proposals for fencing (new or rebuilt) must be submitted to the Board for approval.  The Board reserves the right to remove any fencing without expressed written approval, at the expense of the owner (see Bylaws Article IX below).
2    
2    2.    Any fence, approved by the Board, shall be constructed only by licensed, bonded, and insured contractors.

3    3.    The owner or his/her contractor shall secure any necessary permits from regulatory agencies prior to the beginning of construction.

4    4.    Fencing must be fully located to the rear of the owner’s unit and must not extend outside the edge of the extension of the owner’s unit’s party wall extended to the rear.
5    
5    5.    To ensure the stability of the slope behind each unit, any fencing must not extend beyond the point at which the rear yard begins to slope down to Chambers Creek, nor shall is obstruct the natural drainage of the common area or drainage works installed to promote proper drainage.
6
.     6.   Owner is required to maintain the entire fence in functional order at all times, and that (s)he is required to declare that requirement to any subsequent buyers of the unit.

7    7.    Owner understands that (s)he may be required to dismantle and dispose of all fencing materials, if it is determined by the Oakbrook Townhouses Board that it is not being maintained in compliance with this policy.

8    8.    Fenced in areas shall not be used for storage of personal equipment or goods, nor may any structures be placed within the fenced area, without expressed written consent of the Board.

9    9.    Fences shall not be more than 6 feet in height, and shall be equipped with access gates, at least 30 inches wide, on both sides of the property for access by fire and other public safety officials, maintenance personnel, and other members of the association.

1    10. Gates shall be capable of being opened from the outside and inside of the fenced area, and owner may not place locks or other locking devices or any obstructions on, or adjacent to, the fence or gate to prevent such gates from being easily opened.

1    11. Pets are not permitted to be kept or to run free within the fenced area without the owner being present.

1    12. Because the area being fenced is on the common property of the association, the owner may not deny access to members of the association for their legitimate and lawful use of the area.

1    13. Owner acknowledges that the City of Lakewood has a dog leash law which prohibits unleashed dogs anywhere in the city, with the exception of specifically designated dog running areas, and within the owner’s property.  As the proposed fenced area is owned by the association, and is not the individual unit owner’s property, and, as such, is accessible by members of the public, the City leash law applies within the proposed fenced area.

1    14. Owners of fenced areas will be held strictly accountable for any personal or property damage resulting from failure to comply with this policy.

  
Lakewood Leash Law

Mandatory Leash Law Within City Limits of Lakewood

On May 10, 2011 the City of Lakewood reminded residents of the City (which includes Oakbrook Townhouses) of the Mandatory Leash and Scoop Law Within the City Limits of Lakewood.

Key features include:

1    1)    Dogs must be under the control of a competent person by means of a leash not to exceed 8 feet in length. Owners must have a scoop bag or other suitable means for disposal of animal waste.

2)    The leash law does not apply when animals and their owners are using the off leash dog park within Fort Steilacoom Park. Owners are reminded that the use of the park is at their own risk. Be aware of your dog’s behavior when it is interacting with other animals to prevent any injuries or similar problems.

3)    All residents within the city must license their animals. For licensing information or for any animal concerns or problems, you may contact Lakewood Animal Control and Rescue at 253-830-5010.


Adopted by the Board December 11, 2017



Monday, December 18, 2017

Oakbrook Townhouses Board Minutes December 11 2017


Minutes of Board of Directors Meeting
December 11, 2017
Oakbrook Townhouse, Inc.
c/o Northwest Properties Agency, Inc.
9527 Bridgeport Way SW
Lakewood, WA 96499

The regular meeting of the Board of Directors of the Oakbrook Townhouses (OT) was held December 11, 2017 at the home of Steve Rinnan, 7407 Zircon Drive SW.

A quorum being present, Board President Ken Karch called the meeting to order at 7:15 PM.

Board members present were Al Glamba, Dave Hamann, Ken Karch, Jim Pearcy, and Steve Rinnan as was member Kathy Johnson, and Bill and Pat Price from Northwest Properties.

Minutes

Hamann moved and Pearcy seconded to approve the November 13, 2017 Board meeting minutes as submitted.  The motion passed.

Treasurer’s Report

Pearcy presented the Treasurer’s Report. Following discussion, Hamann moved and Glamba seconded approval of the Treasurer’s report. The motion passed.

Proposed 2018 Budget

Pearcy reviewed budget considerations leading to a proposed 2018 budget.  Following discussion, Hamann moved and Rinnan seconded final approval of the proposed 2018 Oakbrook Townhouses budget.  The proposed budget would provide a continuation of the current level of monthly charges ($330 per member per month) for 2018, including reservation of approximately $5,000 during 2017 to carry over into 2018, to prevent the need for a dues increase.  The motion carried.

Karch passed out draft copies of the materials to be sent to the membership.

Arrangements for Annual Members’ Meeting

Karch reported that arrangements had been completed for the Annual Members’ meeting at the RMG Golf Club on Thursday, January 18, 2018, at 7:00 PM.  Announcement of the meeting and related materials will be sent to the membership this week.


Old Business

Karch reported on efforts to secure a geological consultant to a slope stability assessment.

Karch reported on the roof repair at 7529, enforcement activity at 7711, enforcement letters on 14 properties relating to a 2-foot right-of-way for emergency and maintenance purposes, and work orders at 7421, 7505, and 7515.  He also reported on action to be taken by the Lakewood City Council on adult family homes.  He reported on current understanding of the proposed 16-unit Ruby Drive planned development.

The Board discussed a response by the owner at 7705 to the Board’s decision to table a request for reimbursement for rear deck work done without Board approval as provided for in Article IX of the Declarations.  Following discussion, the Board denied the request on the basis of inadequate justification.

The Board discussed several recent instances of violations of Article IX requiring prior approval of the Board for a variety of work, and agreed to reinforce the communication of this provision in communications to the membership and at the Annual Members’ meeting.

Karch reported that our mulching contractor is scheduled to be on site December 13 to apply a 1-inch top dressing of mulch thruout the entire development.

Karch and Rinnan reported on efforts to work with Ranger Tree Experts on purple plum tree trimming, other tree trimming, and ivy removal.

New Business

Karch reported on the installation of a fence at 7623 without Board approval, and the Board considered a letter from the owner on that and other matters.  The Board then considered and adopted, on motion by Pearcy and second by Rinnan, subject to minor wording changes, a draft policy on fencing, to be broadly communicated to the membership.  The Board also discussed the encroachment of the subject fence onto the common area of the association.  A letter will be sent to the owner on this matter.

The Board also considered concerns on the stability of the slope behind several units in Building 6.

Next Meeting

The next Board meeting will be held January 9, 2018 at the home of Dave Hamann, 7533 Zircon Drive SW at 7:00 PM.  It was moved and seconded to adjourn the meeting.  The motion passed and the meeting was adjourned at 9:21 PM.

Respectfully submitted,


__________________________________________

Ken Karch, PE, Board President

Oakbrook Townhouses Board Minutes November 13 2017


Minutes of Board of Directors Meeting
November 13, 2017
Oakbrook Townhouse, Inc.
c/o Northwest Properties Agency, Inc.
9527 Bridgeport Way SW
Lakewood, WA 96499

The regular meeting of the Board of Directors of the Oakbrook Townhouses (OT) was held November 13, 2017 at the home of Ken Karch, 7419 Zircon Drive SW.

A quorum being present, Board President Ken Karch called the meeting to order at 7:05 PM.

Board members present were Ken Karch, Mike McDonald, Jim Pearcy, and Steve Rinnan as were members Kathy Johnson, Susan and Tom Richeson, and Bill and Pat Price from Northwest Properties.

The Board acknowledged the resignation of Nancy Dilworth from the Board, and expressed the need to secure additional members to serve on the Board.

The Board heard from Susan and Tom Richeson on a roof leak issue at 7529, and explained the process for reporting roof leaks, leak detection difficulties, and the criteria for seeking and approving bids for correction. 

Minutes

McDonald moved and Rinnan seconded to approve the October 16, 2017 Board meeting minutes as submitted.  The motion passed.

Treasurer’s Report

Pearcy presented the Treasurer’s Report and the Board discussed insurance payments and late payments.  McDonald moved and Rinnan seconded to approve the Treasurer’s report. The motion passed.

Proposed 2018 Budget

Pearcy reviewed budget considerations leading to a proposed 2018 budget.  McDonald moved and Rinnan seconded approval of the proposed “red numbers.” The proposed budget would provide a continuation of the current level of monthly charges ($330 per member per month) for 2018, including reservation of approximately $5,000 during 2017 to carry over into 2018, to prevent the need for a dues increase.  The motion carried.




Old Business

Karch reported that he had terminated the arrangement with South Sound Geotechnical Consultants to complete a slope stability assessment.  McDonald moved and Pearcy seconded to seek an alternative contractor.  The motion carried.

Karch reported that the driveway project was completed.  Peary and Karch reported member comments about the project.

Karch reported that a registered letter went out on the need to achieve compliance with the CC&Rs and Bylaws at 7711.  The Board agreed to send another letter indicating it would make arrangements to clean up the trash, clean the moss off the sidewalk and driveway, and remove the derelict vehicle if compliance is not achieved by December 10, and add the cost to the member’s bill, as provided for in the Bylaws.

Karch reported on the status of compliance with the letter which went to 14 members on the requirement to provide a 2-foot right-of-way for fire and maintenance personnel.  The Board will assess compliance and identify situations of continued non-compliance, and undertake additional needed work, adding the cost to the member’s bill, as provided in the Bylaws.

Karch reported on a request to repair a garage roof leak at 7511.  Discussion indicated it was apparently not done during the 2009 garage roof repair cycle as the roof had been modified by a previous owner, who therefore assumed responsibility for it. The Board considered whether the previous owner had disclosed this modification to the current owner, and whether the previous owner had secured necessary permits for such work.  The Board chose to research the matter further and did not approve the request.

New Business

Karch reported on proposals relating to 1) purple plum tree pruning, 2) tree trimming (ex purple plum tree), and 3) ivy cutting.  The Board agreed to move forward with all three proposals. Funds are available to meet expenses for all three during the remainder of 2017 or under the proposed 2018 budget.

Karch reported on the proposal from Aardvark Bark Blowing to apply a 1-inch top dressing of mulch to the three inches added last year at a cost of $4,176.20, including tax.  Rinnan moved and McDonald seconded to approve the proposal by Aardvark.  The motion carried.

Karch reported on a request for reimbursement from a member at 7705 for back deck repair, in the amount of $4,151.23.  Discussion revealed that the owner did not secure approval from the Board prior to contracting for the work.  The Board chose to table further discussion and did not approve the request, asking NWP to convey the Board position to the owner.

Next Meeting

The next Board meeting will be held December 11, 2017 at the home of Steve Rinnan, 7407 Zircon Drive SW at 7:00 PM.  It was moved and seconded to adjourn the meeting.  The motion passed and the meeting was adjourned at 8:55 PM.


Respectfully submitted,



__________________________________________
Ken Karch, PE, Board President


Oakbrook Townhouses Board Minutes October 16 2017


Minutes of Board of Directors Meeting
October 16, 2017
Oakbrook Townhouse, Inc.
c/o Northwest Properties Agency, Inc.
9527 Bridgeport Way SW
Lakewood, WA 96499

The regular meeting of the Board of Directors of the Oakbrook Townhouses (OT) was held October 16, 2017 at the home of Dave Hamann, 7533 Zircon Drive SW.

A quorum being present, Board President Ken Karch called the meeting to order at 7:07 PM.

Board members present were Nancy Dilworth, Al Glamba, Dave Hamann, Ken Karch, Mike McDonald (by phone), and Jim Pearcy, as were member Kathy Johnson, and guest Jason Dean.

The Board welcomed the return of fellow Board member Dave Hamann, who had recently been injured in a bicycling accident.

Minutes

Dilworth moved and Pearcy seconded to approve the September 11, 2017 Board meeting minutes as submitted.  The motion passed.

Treasurer’s Report

Dilworth moved and McDonald seconded to transfer $19,000 from the Special Projects account to the Operating Account to pay for the Driveway construction project, once completed.  The Board discussed the discovery of some embedded power and irrigation lines at one of the addresses.

Dilworth moved and Glamba seconded to approve the Treasurer’s report. The motion passed.

Proposed 2018 Budget

Pearcy described early efforts to prepare a draft budget for 2018.  Karch proposed that the Board conduct an assessment of the tree trimming and tree removal needs as soon as possible.  Following discussion of the landscaping, Special Projects, insurance, and other topics, the Board agreed that the “red budget” numbers be the basis for further discussion at the November Board meeting.

Dilworth said she would prepare estimates of needed budget items for pruning of the purple plum trees, a 1-inch top dressing of mulch, and for tree trimming and tree removal.
Old Business

Dilworth moved and Hamann seconded that the Association send a registered letter to 7711 Zircon Drive demanding compliance with covenant provisions within 30 days.  The motion passed.

Karch reported on progress on securing compliance with the required 2-foot fire and maintenance right-of-way behind Oakbrook Townhouses.

Karch reported on work orders and work order requests at several properties, a demand for a credit card backup by a contractor, and lack of compliance with the Board’s requirement for billing of contractor services within 30 days of completed work.

Dilworth and Karch reported on the start of demolition and replacement of five driveways, including exposure of power or sprinkler system conduits at one.

Dilworth and Karch reported on progress on the Ruby Drive PDD (Planned Development District).  Personal copies of comments of Dilworth and Karch, and those of the Oakbrook 4th Addition are available on request.  The Oakbrook Townhouses Board has not taken a position on the proposal.

New Business

None.

Next Meeting

The next Board meeting will be held November 13, 2017 at the home of Ken Karch, 7419 Zircon Drive SW at 7:00 PM.  It was moved and seconded to adjourn the meeting.  The motion passed and the meeting was adjourned at 9:00 PM.


Respectfully submitted,



__________________________________________
Ken Karch, PE, Board President


Tuesday, October 3, 2017

Comments of Ken Karch & Erika Paduano-Karch on 16-lot PDD


Comments
of Ken Karch, PE, and Erika Paduano-Karch, LMFT
on a
Proposal to Create a 16-Lot PDD at 7701 Ruby Drive SW
In Lakewood, WA
September 28, 2017


These are the comments of Ken Karch and Erika Paduano-Karch on a proposal to create a 16 lot PDD at 7701 Ruby Drive SW, in Lakewood, WA.

The following comments relate to the information provided by the applicant in response to the SEPA environmental checklist.  Citations are from the submitted document.

Item A8 indicates that an arborist will review existing trees in regard to health and significance for tree preservation. We encourage such a review wholeheartedly. Based on our experience it seems clear that many of the existing trees will become highly stressed as a result of construction and may not survive.

Item B1 indicates the site is generally flat, with the steepest slope being approximately 5%, and that the general type of soil on the site Spanaway Gravelly Sandy Loam. We believe these statements are correct.

Item B1d indicates that there is no surface indication or history of unstable soils in the immediate vicinity of the site. Although this is generally true it fails to mention the extreme slump which occurred along Zircon Drive approximately 100 yards west of the current site in which governmental authorities were required to repair a sewer line and manhole and dump considerable amounts of fill along the north side of Zircon Drive. Reference to that slide just years ago, and any studies that were made as a result of that slide, should be made part of this environmental assessment.

Item B1f indicates that there is only a minor risk of erosion at the time of clearing and construction of the project and indicates that a temporary erosion and sediment control plan will be implemented as part of the site development plans. We believe this is clearly needed.

Item B1g indicates that approximately 41% of the site will be covered with impervious surfaces after full buildout of the 16 lots and that an overall 33% of the site will be covered with rooftop impervious surfaces. This represents a very high impervious ratio and will require substantial stormwater mitigation efforts some of which are described in item B1h.

Item B1h references a temporary erosion and sediment control plan and a project construction stormwater pollution prevention plan. We recommend that these plans be carefully scrutinized, made a part of the conditions of any permit issued, and vigorously enforced during the construction phase of the project. However, this provision only applies to the construction phase and there is no reference to stormwater runoff problems resulting from the completed project. These are likely to be substantial in view of the high level of impervious this mentioned in item B1g.

Item B2a indicates minimal air quality problems other than those arising from the construction. We recommend strongly that any permits for construction explicitly incorporate dust suppression systems during construction. We also strongly recommend that any permit exclude the ability to install or use uncontrolled fireplaces in the 16 units comprising the project. We made the same recommendation related to the proposed Ruby Apartments project three years ago.

Item B3a water quality - we have no concerns.

Item B3b relating to groundwater references that stormwater runoff produced by the new single-family homes are currently proposed to infiltrate into underlying soils to meet stormwater regulations of the City of Lakewood. Further down in Item B3c reference is made to the high degree of runoff generated from impervious surfaces including driveways sidewalks and rooftops and indicates that runoff is “expected” to be mitigated through individual infiltration trenches on each lot. We believe strongly that there should be a mandatory requirement as a condition for granting the construction permit.

Item B3d indicates that onsite stormwater management BMPs (best management practices) will be utilized to fully mitigate stormwater runoff potential by infiltrating stormwater into the underlying soils. Again we urge that this be a mandatory provision of the permit issuance.

Item B4 relating to plants indicates that 70% of the existing vegetation will be removed or altered, and mention specifically the existence of Oregon white oak (Garry Oaks), which is a protected species. We have no particular expertise in this area and leave it to others.  We note that in the next section a landscape plan and a tree retention plan are included with the proposal. We have not seen either and urge the creation of such plans and their addition as a required provision of the permit along with necessary enforcement provisions as a condition of the permit

Item B5 regarding local animals is deficient indicating only songbirds have been observed on or near the site or are known to be on or near the site. Residents of the community have often mentioned observing hawks, herons, eagles, deer, coyotes, and raccoons in the vicinity of the site, as well as squirrels and rabbits. We don’t know of any threatened or endangered species known to be on or near the site but others may have more information on that issue.

Item B6 on energy and natural resources indicates electric energy and natural gas service the site are used for heating and residential uses.  In view of the frequent air pollution alerts in the area, we would again urge as a condition of the permit that no wood stoves or fireplaces be permitted in the project.

We also applaud the expressed commitment to the meet the minimum energy efficiency standards of the Washington State Energy Code listed identified in item B6c.

Under Item 7 relating to environmental health, sub-items a1 and a2 are incorrect. This property lies within the zone known to have received airborne contamination from the Tacoma lead smelter in the past in the form of lead, arsenic, and other heavy metals. The Department of Ecology requires certain testing and mitigation measures to be applied under such circumstances, and were said to have required analysis and mitigation as part of the Ruby Apartments proposal three years ago, though we have not seen evidence that they were ever done. These requirements should be made a mandatory requirement of any issued permit for this project as well.

Item B7a3 indicates that no toxic or hazardous chemicals that might be stored, used, or produced during the project development or construction or at any time during the operating life of the project be identified; and indicates that none are known. In fact, gasoline, oil, and other chemicals from motor vehicles, lawn chemicals, and landscaping chemicals will almost certainly be used during the operating life of the project and should be acknowledged.

Item B7a4 asked what special emergency services may be required, and the response is none are known. In fact, police, fire, and/or EMS services may be required following release of toxic or hazardous materials during or after the construction of the project.

Under Item B7b the proposal indicates that traffic noises are the only ones to be generated from vehicles traveling on Zircon Drive SW and Ruby Drive SW. In fact, most residents of this community have heard periodic chopper and aircraft overflights from time to time in the area. These are outside the scope of the city of Lakewood to control.

Item B8 relating to Land and Shoreline Use indicates that the current zoning classification is R3, but fails to indicate the current comprehensive plan designation of the site. A major issue which will be raised by the Fourth Addition Homeowners Association will almost certainly be the conflict in zoning between the R3 zone adopted by the City of Lakewood and the covenants adopted many years ago as part of the provisions of the Fourth Addition. A 2005 Washington State Supreme Court case (VIKING PROPERTIES) has held that in such circumstances the association covenants may trump zoning requirements of cities.  This is specifically referenced in sub item l.

In Item B12 entitled Recreation, in response to what designated and informal recreational opportunities are in the immediate vicinity, the applicant cites the Oakbrook Golf Club, which is a private club not available to the general public for uses other than golf. There is a paucity of general recreational areas in the vicinity of this project, which we have commented on in our earlier comments about the Ruby Apartments project, urging that the city or other entities acquire and manage the site for recreation purposes. This proposal indicates that the proposed project would not displace any existing recreational uses. While this is literally true at the present time, the site was a recreation center which included a swimming pool and tennis courts in the past and was available to the general public. The proposal indicates that it was ”moved” as a part of a previous development,  but, in fact, it was demolished and not replaced elsewhere. If the PDD project is permitted we do urge retention of as much of the partial and open space and active recreation as possibleWe urge again that the City or other entity acquire the lot for public recreational purposes.

Item B14 entitled Transportation, sub-item d requests information on any new, or improvements to, existing roads, streets, pedestrian, bicycle, or State transportation facilities. The applicant indicates that none are known at the current time. In fact, the earlier proposal for a large apartment complex on the site included provisions for widening Zircon and Ruby Drives, and providing curbs and sidewalks, which do not appear, or be mentioned, as part of this proposal.  As this is an area frequented by walkers, joggers, bicycle riders, and pet walkers, and is frequented by seniors, curbs, gutters, and sidewalks are an important safety feature, and should be incorporated as part of the requirements for approval of the plan.

In Item B16 entitled Utilities, the applicant has noted electricity natural gas water telephone and sanitary sewer service but has failed to circle refuse service which is available through LeMay under contract.

Ruby 62 PDD Narrative

In the document entitled Ruby 62 PDD narrative, the applicant indicates that a preliminary draft of the CC&Rs for the Planned Development District is attached. This is, of course, only a proposal which was presumably intended to replace the CC&Rs adopted many years ago by the Fourth Addition. This conflict raises potential legal questions, and is likely to be adjudicated in court.

The following paragraph in the narrative indicates that the PDD proposal will also allow for a large open space with active recreation facilities to be installed for not only the future development but also the surrounding community. When we first saw this statement we questioned the use of the word “large” and “active.” The reserved 0.57 acre open space is clearly not large, although the list of planned structures, benches, tables, and pathways would probably fit the definition of “active.” With adequate regular maintenance there is no doubt in our mind that the site would be usable and used by neighbors outside of the project itself.

We appreciate the chance to offer these comments, even under severe time limitations, and ask the City to carefully consider and implement them.

The above comments are ours alone, and not those of any organization to which we belong.


_____________________________       ______________________________
Kenneth M. Karch, PE                                Erika Paduano-Karch, LMFT
About the Commenters

Ken Karch and Erika Paduano-Karch are, and have been since 2007, owners and residents at 7419 Zircon Drive SW, Lakewood, WA 98498. 

Ken is a licensed professional engineer, with a Bachelors degree in Civil Engineering from Illinois Institute of Technology, and Masters degrees in Civil Engineering and in Public Health from the University of Michigan, with specialties in environmental engineering, natural resource management, public health, and urban and regional planning. He also completed Columbia University’s Executive Program in Business Administration.

Ken has extensive environmental experience with a local health department and a regional planning agency, before being appointed to head the Iowa and Missouri departments of environmental quality.  In 1977 Ken joined Weyerhaeuser as Washington State Environmental Affairs Manager, and later was named a national Regulatory Affairs Manager for the company.  He retired from the company in 2000 as Director of Corporate Quality.  He served two years as Chair of the Seattle Metro’s Citizen’s Water Quality Advisory Committee, taught environmental quality at the University of Puget Sound, and served on a King County citizen’s committee for planning for southeast Federal Way, before acting as campaign manager for the 1985 Federal Way incorporation effort.  After retirement, Ken served as a Board member, President, and General Manager of a 2000-member homeowners’ association in Pacific County, as Land Manager for the Nature Conservancy for the Ellsworth Creek Project in Pacific County, and as a Board member of the private water supply serving Ocean Park, WA. He is currently President of the Oakbrook Townhouses, Inc., a homeowners’ association. 


Erika is a licensed marriage and family therapist with a Bachelors degree in Social Work and Psychology from the University of Maryland, Baltimore campus, and a Masters degree in Marriage and Family Therapy (MFT) from Pacific Lutheran University.  She is a clinical member of the American Association of Marriage and Family Therapists.  She has had an MFT practice in Federal Way for the past 20 years, and has practiced in Lakewood, University Place, Ocean Park, and Aberdeen.  She has also served as member and chair of a community relations committee in Ocean Park.

Oakbrook Townhouses Board Minutes September 11 2017


Minutes of Board of Directors Meeting
September 11, 2017
Oakbrook Townhouse, Inc.
c/o Northwest Properties Agency, Inc.
9527 Bridgeport Way SW
Lakewood, WA 96499

The regular meeting of the Board of Directors of the Oakbrook Townhouses (OT) was held September 11, 2017 at the home of Jim Pearcy, 7813 Zircon Drive SW.

A quorum being present, Board President Ken Karch called the meeting to order at 7:07 PM.

Board members present were Nancy Dilworth, Al Glamba, Ken Karch, Mike McDonald, Jim Pearcy, and Steve Rinnan, as were member Kathy Johnson, and Chris Morris and Michelle Selberg from Northwest Properties.

The Board expressed satisfaction over the return to Oakbrook of fellow Board member Dave Hamann, who had recently been injured in a bicycling accident.

Minutes

Dilworth moved and Rinnan seconded to approve the August 14, 2017 Board meeting minutes as submitted.  The motion passed.

Treasurer’s Report

Pearcy provided the Treasurer’s Report.  Following a discussion of insurance payments, the Building 11 roofing project, contractor invoices, late payments, and other costs, and the chart of accounts, McDonald moved and Rinnan seconded to approve the Treasurer’s report. The motion passed.

Dilworth moved and Rinnan seconded that the Board initiate a welfare check on two members who are late payers and could not be reached, pending additional research by McDonald. The motion passed.

Karch reviewed recent communications with the slope stability contractor.  The contractor has made at least one additional visit to the site in the past few weeks and is in the process of preparing the report.  Dilworth indicated his preliminary conclusions, following a discussion with him, would likely affirm the results of the earlier studies and identify some drainage issues which should be addressed.

Dilworth agreed to research responsibilities of various governmental agencies who own land adjacent to Oakbrook Townhouses properties in the event of imminent danger to Oakbrook Townhouses properties of falling trees located on governmental property.

McDonald reported on trash, a derelict vehicle, and heavy infestation of moss at 7711 Zircon Drive.  The Board agreed to take action to ameliorate the situation, in compliance with the law and association bylaws.

Fire/Maintenance Right-of-Way

McDonald reported on his investigation of the required 2-foot right-of-way behind each property for fire protection purposes and general maintenance, which identified 14 properties which were not in compliance.  Rinnan moved and McDonald seconded to send a letter to the non-compliant owners, providing thirty days for coming into compliance.  For continued non-compliance, the Board will authorize the work to be done, with the cost to be added to the monthly charge for the non-compliant owner, in accordance with the Bylaws and “House Rules”, both approved by the membership.  The motion carried. Later discussion centered on the maintenance of the right-of-way areas between the buildings.

Karch reported on work orders at 7409 and 7413.

Driveway Finish

Dilworth reviewed advantages of a brush finish versus exposed aggregate finish for driveways.  To date, all Oakbrook Townhouses driveways, including approximately 24 completed in the last few years, have exposed aggregate finishes, which were the preferred finish option when the Townhouses were built and later. Brushed finish driveways costs average $7 per square foot, while the exposed aggregate finishes average $8.  Pearcy questioned whether we should have two different looking driveways.  Dilworth indicated current practice with exposed aggregate finish minimizes differential appearance; and brushed finish has maintenance and cost advantages, and is the current customer-preferred method.  Following discussion, Dilworth moved and Rinnan seconded to approve a brush finish to the five previously approved driveways at 7601, 7603, 7703, 7715, and 7809.  Motion carried, with Karch opposed on the basis of differential appearance.

Maintenance & Repair of Back Decks

The Board discussed the respective responsibilities of the association versus the owners for deck maintenance.  Issues include the need for regular cleaning, regular removal of moisture adsorbing and absorbing fixtures (eg., carpeting, planters, furniture, etc.), pressure washing, staining vs. painting, and structural problems.  Glamba said to  maintain generally means to keep something in the condition which is required to continue to permit its intended use, while repair is to bring it up to that level. Following discussion, Dilworth moved and Glamba seconded that pressure washing and staining of back decks be the responsibility of the association, provided the homeowner has not altered the deck and has properly maintained the deck.  Motion passed 4-2, with Karch and McDonald opposed, preferring study and a specific recommendation at the next meeting.

Adult Family Homes

Dilworth, Karch, and Pearcy described the situation of the release of an individual currently housed at Western State hospital and proposed to be released into an Adult Family Home (ADF) in Lakewood. While the proposal has since been suspended, the Lakewood City Council has proposed the establishment of regulations on the broader issue of the placement of Adult Family Homes in Lakewood, and a moratorium on any additional ADHs pending those regulations.  McDonald moved and Rinnan seconded to table further discussion to an indefinite time.  Motion carried.

Cottage Housing Proposal

Dilworth and Karch described a proposal for cottage housing on the site of the former swimming pool and tennis courts between Ruby Drive and Zircon Drive, across from the west end of Oakbrook Townhouses.  This was the area formerly proposed for a 65-unit apartment project, which was rejected by the court.  The new proposal envisions 16 single family residences on the property, as part of the creation of a Public Development District (PDD) at a density somewhat above that envisioned in the R3 zone in which it lies, and above that in the CC&Rs of the 4th Addition, of which it is a part.

The next Board meeting will be held October 9, 2017 at the home of Dave Hamann, 7533 Zircon Drive SW at 7:00 PM.  It was moved and seconded to adjourn the meeting.  The motion passed and the meeting was adjourned at 9:20 PM.


Respectfully submitted,



__________________________________________

Ken Karch, PE, Board President

Oakbrook Townhouses Board Minutes August 14 2017


Minutes of Board of Directors Meeting
August 14, 2017
Oakbrook Townhouse, Inc.
c/o Northwest Properties Agency, Inc.
9527 Bridgeport Way SW
Lakewood, WA 96499

The regular meeting of the Board of Directors of the Oakbrook Townhouses (OT) was held August 14, 2017 at the home of Ken Karch, 7419 Zircon Drive SW.

A quorum being present, Board President Ken Karch called the meeting to order at 7:08 PM.

Board members present were Nancy Dilworth, Al Glamba, Ken Karch, Mike McDonald, Jim Pearcy, and Steve Rinnan, as were member Kathy Johnson, and Bill and Pat Price from Northwest Properties.

The Board learned of, and expressed concern over, the recent bicycling accident of fellow Board member Dave Hamann, and all wished him a speedy recovery.

Minutes

Dilworth moved and Pearcy seconded to approve the July 10, 2017 Board meeting minutes as submitted.  The motion passed.

Treasurer’s Report

Pearcy provided the Treasurer’s Report, reporting incremental growth of the reserve and capital improvement accounts.  Following a discussion of insurance payments, the Building 11 roofing project, contractor invoices, and other costs, Dilworth moved and Glamba seconded to approve the Treasurer’s report. The motion passed.

Karch reviewed recent communications with the slope stability contractor.  The contractor has made at least one additional visit to the site in the past few weeks and is in the process of preparing the report.  Dilworth indicated his preliminary conclusions, following a discussion with him, would likely affirm the results of the earlier studies and identify some drainage issues which should be addressed.

Karch updated the Board on the re-roofing job on Building 11.  The job has been completed, and payment has been made, following inspection by our general contractor and receipt of the manufacturer’s warrantee.  Photos have been taken of the completed job.  The Board discussed its intent to consider this project as a pilot for other roofs, and discussed the results of the multi-year roof/gutter leak study. The Board agreed to ask our general contractor to assess the general condition of all building roofs in anticipation of the fall rains.

Karch reviewed his conversation with our general contractor on the Board goals for 2017.

Karch passed out copies of an updated DVD of Oakbrook Townhouses records.

The Board discussed payment of insurance premiums.

Karch reported that our driveway replacement contractor had reported that work would start in about three weeks on the four Board-approved driveways.  The Board emphasized the need to ensure extra care if any underground utilities are exposed during the replacement process, and discussed various driveway finishes.

Karch updated the Board on research on ownership of the Ruby Drive parcel adjoining Oakbrook Townhouses on which is now proposed a single family dwelling development of 16 homes.  Pat Price indicated that persons who park their vehicles along the south side of Zircon Drive may be subject to having their vehicles towed when the proposed development proceeds. He also reported on four grass fires on the site in the past two weeks.

Karch reported on conversations held with the Lakewood police department on homeless camping and removal of derelict vehicles.

McDonald moved and Dilworth seconded to seek a bid for driveway replacement at 7715 Zircon Drive.  Motion passed.

Karch updated the Board on a derelict vehicle and trash at the front entrance and back deck at 7711 Zircon.  A letter was sent in late July demanding correction, but no response has been forthcoming.  The Board emphasized that failure to maintain is the responsibility of the owner, and the Board may take action to ameliorate such conditions and assess the owner.

The Board discussed maintenance of a two-foot right-of-way along the back of Oakbrook Townhouses properties, as referred to in the Oakbrook Townhouses “house rules,” approved by the membership, and agreed to inventory specific situations, and send letters to members where needed.

Following discussion of landscaping issues, McDonald moved and Rinnan seconded to authorize Dilworth to seek bids to remove moss from Oakbrook Townhouses rhodies and trees.  Motion passed.

The Board discussed the need to trim the plum trees.

Pearcy moved and Dilworth seconded to have Northwest Properties create a separate insurance account line item to provide for payment of earthquake insurance premiums. Motion passed.

The next Board meeting will be held September 11, 2017 at the home of Jim Pearcy, 7813 Zircon Drive SW at 7:00 PM.  It was moved and seconded to adjourn the meeting.  The motion passed and the meeting was adjourned at 8:35 PM.


Respectfully submitted,



__________________________________________

Ken Karch, PE, Board President