Minutes of Board of Directors Meeting
December 11, 2017
Oakbrook Townhouse, Inc.
c/o Northwest Properties Agency, Inc.
9527 Bridgeport Way SW
Lakewood, WA 96499
The
regular meeting of the Board of Directors of the Oakbrook Townhouses (OT) was held
December 11, 2017 at the home of Steve Rinnan, 7407 Zircon Drive SW.
A
quorum being present, Board President Ken Karch called the meeting to order at
7:15 PM.
Board
members present were Al Glamba, Dave Hamann, Ken Karch, Jim Pearcy, and Steve
Rinnan as was member Kathy Johnson, and Bill and Pat Price from Northwest
Properties.
Minutes
Hamann moved
and Pearcy seconded to approve the November 13, 2017 Board meeting minutes as submitted. The motion passed.
Treasurer’s Report
Pearcy
presented the Treasurer’s Report. Following discussion, Hamann moved and Glamba
seconded approval of the Treasurer’s report. The motion passed.
Proposed 2018 Budget
Pearcy reviewed
budget considerations leading to a proposed 2018 budget. Following discussion, Hamann moved and Rinnan
seconded final approval of the proposed 2018 Oakbrook Townhouses budget. The proposed budget would provide a
continuation of the current level of monthly charges ($330 per member per
month) for 2018, including reservation of approximately $5,000 during 2017 to
carry over into 2018, to prevent the need for a dues increase. The motion carried.
Karch
passed out draft copies of the materials to be sent to the membership.
Arrangements for Annual Members’ Meeting
Karch
reported that arrangements had been completed for the Annual Members’ meeting
at the RMG Golf Club on Thursday, January 18, 2018, at 7:00 PM. Announcement of the meeting and related
materials will be sent to the membership this week.
Old Business
Karch
reported on efforts to secure a geological consultant to a slope stability
assessment.
Karch
reported on the roof repair at 7529, enforcement activity at 7711, enforcement
letters on 14 properties relating to a 2-foot right-of-way for emergency and
maintenance purposes, and work orders at 7421, 7505, and 7515. He also reported on action to be taken by the
Lakewood City Council on adult family homes.
He reported on current understanding of the proposed 16-unit Ruby Drive
planned development.
The Board
discussed a response by the owner at 7705 to the Board’s decision to table a
request for reimbursement for rear deck work done without Board approval as
provided for in Article IX of the Declarations.
Following discussion, the Board denied the request on the basis of
inadequate justification.
The
Board discussed several recent instances of violations of Article IX requiring
prior approval of the Board for a variety of work, and agreed to reinforce the
communication of this provision in communications to the membership and at the
Annual Members’ meeting.
Karch
reported that our mulching contractor is scheduled to be on site December 13 to
apply a 1-inch top dressing of mulch thruout the entire development.
Karch
and Rinnan reported on efforts to work with Ranger Tree Experts on purple plum
tree trimming, other tree trimming, and ivy removal.
New Business
Karch
reported on the installation of a fence at 7623 without Board approval, and the
Board considered a letter from the owner on that and other matters. The Board then considered and adopted, on
motion by Pearcy and second by Rinnan, subject to minor wording changes, a
draft policy on fencing, to be broadly communicated to the membership. The Board also discussed the encroachment of
the subject fence onto the common area of the association. A letter will be sent to the owner on this
matter.
The
Board also considered concerns on the stability of the slope behind several
units in Building 6.
Next Meeting
The
next Board meeting will be held January 9, 2018 at the home of Dave Hamann, 7533
Zircon Drive SW at 7:00 PM. It was moved
and seconded to adjourn the meeting. The
motion passed and the meeting was adjourned at 9:21 PM.
Respectfully submitted,
__________________________________________
Ken Karch, PE, Board President
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