Minutes of Board of
Directors Meeting
September 10, 2018
Oakbrook Townhouse,
Inc.
c/o Northwest
Properties Agency, Inc.
9527 Bridgeport Way
SW
Lakewood, WA 96499
The
regular meeting of the Board of Directors of Oakbrook Townhouses (OT) was held September
10, 2018 at the home of Steve Rinnan, 7407 Zircon Drive SW, Lakewood, WA.
A
quorum being present, Board President Ken Karch called the meeting to order at
7:10 PM.
Board
members present were Al Glamba, Dave Hamann, Mike McDonald, Ken Karch, Carol Rehnberg, and Steve Rinnan; as were
members Jonel Anderson, Kathy Johnson, and Paul Wright; and Bill and Pat Price from
Northwest Properties.
Minutes
Hamann moved
and Rehnberg seconded to approve the August 13, 2018 Board meeting minutes as presented. The motion passed.
Treasurer’s Report
In Pearcy’s
absence, Karch presented the Treasurer’s Report. Following discussion, McDonald moved and
Hamann seconded to accept the Treasurer’s report. The motion passed.
Members
Anderson and Wright expressed concerns about requested repairs at 7807 Zircon
Drive. Karch cited response emails from
himself and Pat Price of NWP on the matters.
Old Business
Karch
reported on progress on the slope stability issue and on internal water damage
at 7421, where asbestos testing showed the presence of asbestos in the ceiling
paint, requiring special treatment. It was pointed out that, at the time
asbestos-containing paints were banned, manufacturers were given a transition
period to eliminate inventory, creating mixed findings. It was also pointed out that current best
practice is to leave in place existing paint which does present a friability
issue (able to be crumbled, pulverized, or reduced to powder by hand pressure). NWP will seek additional bids for remediation
and forward them to the roofer.
Karch
reported that the hearings officer on the Chambers Creek Canyon Trail proposal
had issued his report permitting the project to move ahead. Several members along Zircon Drive attended.
Karch
reported that the audit is proceeding.
Karch
reported that the first three driveway proposals had been approved and are in
the process of scheduling. He
recommended that the Board seek additional bids on the fourth driveway. McDonald moved and Hamann seconded to ask NWP
to seek additional bids for the driveway at 7415 Zircon. The motion passed.
The
committee (Glamba, Hamann, and McDonald) investigating needed wording changes
to the CC&Rs and Bylaws to permit cluster mailboxes reported its
recommendations. Following discussion, the Board agreed it needed the
flexibility to locate mailboxes, subject to approval of the USPS, and that the
wording proposed to the membership needed to reflect that. McDonald moved that the Association would purchase and maintain the cluster box
structure, while individual owners would be responsible for their keys and the
cost of lock replacement if necessary. The motion was seconded and passed.
Karch
passed out a proposal for a tree trimming policy by Nancy Dilworth and asked Board
members to review it for discussion at the next meeting.
New Business
McDonald
moved and Rinnan seconded that the Board ask NWP to transfer $15,000 from the
operating account to the insurance deductible reserve account to cover the
insurance premium due in May, 2019. The
motion carried.
Next Meeting
The
next Board meeting will be held October 8, 2018, at the home of Dave Hamann at 7533
Zircon Drive at 7:00 PM.
It was moved
and seconded to adjourn the meeting. The
motion passed and the meeting was adjourned at 8:18 PM.
Respectfully submitted,
__________________________________________
Ken Karch, PE, Board President
