Minutes of Board of
Directors Meeting
April 8, 2019
Oakbrook Townhouses,
Inc.
c/o Northwest
Properties Agency, Inc.
9527 Bridgeport Way
SW
Lakewood, WA 96499
The
regular meeting of the Board of Directors of Oakbrook Townhouses (OT) was held April
8, 2019 at the home of Steve Rinnan, 7407 Zircon Drive SW, Lakewood, WA.
A
quorum being present, Board President Ken Karch called the meeting to order at
7:05 PM.
Board
members present were Al Glamba, Dave Hamann, Ken Karch, Mike McDonald, Carol
Rehnberg, Steve Rinnan, and Mike Tierney. Also attending were member Kathy
Johnson; and Chris Morris and Michelle Selberg from Northwest Properties.
Minutes
Hamann moved
and Rinnan seconded to approve the March 11, 2019 Board meeting minutes as submitted. The motion passed.
Goals
The
Board discussed the Criteria for Prioritzing Work of the Association. Following discussion, Hamann moved and
Rehnberg seconded to approve the criteria as updated for 2019. The motion passed.
The
Board discussed the Proposed Goals for 2019 for the Association. At this time, Jim Pearcy, Treasurer arrived. Following discussion, which included adding
reference to the drainage mapping project, reroofing of buildings 1 plus 3
through 9, and completion of the cluster mailbox system, Hamann moved and
Tierney seconded to approve the Goals as updated for 2019. The motion passed.
Re-Roofing Building 1, 3, 4, 5, and 6
Karch
reported on the status of warrantee work for re-roofing Buildings 1, 3, 4, 5, and
6, with a proposal from Contractors Roofing Service in the amount of $74,415 to
the Association, with an additional $68,250 being picked up by the manufacturer
for replacement of defective material itself. Investigation indicated the cost
of the last reroofing of those five buildings in the 2005 to 2008 time frame
was $103,423. Karch pointed out that
accepting this proposal would allow deferring virtually all of the $419,554
estimate for re-roofing scheduled in the current reserve study for 2025 to 15 or
20 years beyond that date. Efforts to
secure additional Certainteed-certified roofing company proposals have been
unsuccessful. Following discussion, McDonald
moved and Hamann seconded to approve the proposal by
Contractor’s Roofing Service to proceed with replacement of warrantee material
from Certainteed, as provided in the CRS proposal dated April 8, 2019, in the
amount of $74,415 plus tax, and to authorize the President to execute documents
necessary to proceed. The motion carried.
Drainage Mapping
Karch
reported on proposals from Drain-Pros of Puyallup requested by the Board to TV
and map the rear drainage system of Buildings 1 through 6. Following discussion, Hamann moved and Tierney
seconded to approve the proposal from Drain-Pros of
Puyallup to TV drainage lines, and undertake other work to the rear of
Buildings 1 through 6, as specified in its March 20, 2019 proposal, in the
amount of $4,742, plus tax, and to authorize the President to execute documents
necessary to proceed. The motion carried.
Treasurer’s Report
Pearcy
reported on the March, 2019 financial results, including partial payments and
timing for re-roofing Buildings 7, 8, and 9; and a recent PDQ contractor bill. Following discussion, McDonald moved and Rehnberg
seconded to accept the Treasurer’s report with a minor correction. The motion carried.
Cluster Mailbox
Proposal
The
Board discussed alternative location arrangements for the cluster mailboxes,
approvals necessary, cost factors, transition period and licensing requirements
for installation, utility easements, acceptance by members, disposal of old
boxes, and other matters. The Board tentatively agreed that six clusters would
be the most cost-effective. Board
members McDonald and Hamann agreed to contact the Mailbox Guy and the Post
Office to investigate these and other questions, determine next steps, and
report back to the Board with recommendations.
Dryer Vent
The
Board discussed possible changes to the draft policy on dryer vents. Following discussion, Rehnberg moved and
Rinnan seconded to approve the Dryer Vent Policy, as amended
by discussion on April 8, 2019, and to distribute it to the membership. The
motion carried with McDonald voting no.
Driveway Approval
The
Board discussed a proposal received from Concrete Impressions to replace the
driveway at 7415 Zircon, one of four considered during 2018. Two additional bids were received from other
companies, but the CI bid was the lowest, and it was the company which has
successfully done many other driveways in Oakbrook Townhouses. Following
discussion, Hamann moved and Rinnan seconded to approve
the proposal by Concrete Impressions to replace the driveway at 7415 Zircon
Drive, as provided for in its undated proposal of approximately 8/23/2018, in
the amount of $6,064 plus tax, and to authorize the President to execute
documents necessary to proceed. The motion passed.
Miscellaneous
Old Business
Karch
reported 1) that the inside ceiling repair at 7421 Zircon has been completed by
a contractor to CRS, at no cost to the Association; 2) that the re-roofing of
Buildings 7, 8, and 9 has started, a modest change order approved and work temporarily
delayed due to weather conditions; 3) that we failed to receive an expected
proposal for a slope stability project at 7507 Zircon; 4) that deck and railing
repair at 7627 Zircon is underway or has been completed; 5) that the audit is
underway; 6) that our tax filing will be filed on time, and includes no taxes
owed; 7) that we have contacted our insurance broker to secure information on
our upcoming earthquake insurance, renewal of which can be approved at the May
meeting; 8) that work on an erosion control project at 7513 is underway or has
been completed; 9) and that several questions had been asked regarding status
of work at 7807 Zircon, including building re-roofing, a roof leak, gutter
overflow, brick on the front of the unit, and responsibility for outside water faucets,
for which NWP has been asked to respond.
Members
also discussed a mental health issue and a stolen truck in the community.
Next Meeting
The
next regular Board meeting will be held May 13, 2019 at the home of Dave
Hamann, 7533 Zircon Drive SW, at 7:00 PM.
It was moved
and seconded to adjourn the meeting. The
motion passed and the meeting was adjourned at 9:00 PM.
Respectfully submitted,
______________________________
Ken Karch, PE, Board President
