Minutes of Board of
Directors Meeting
August 13, 2018
Oakbrook Townhouse,
Inc.
c/o Northwest
Properties Agency, Inc.
9527 Bridgeport Way
SW
Lakewood, WA 96499
The
regular meeting of the Board of Directors of Oakbrook Townhouses (OT) was held August
13, 2018 at the home of Ken Karch, 7419 Zircon Drive SW, Lakewood, WA.
A
quorum being present, Board President Ken Karch called the meeting to order at
7:06 PM.
Board
members present were Al Glamba, Dave Hamann, Mike McDonald, Ken Karch, Jim
Pearcy, Carol Rehnberg, and Steve Rinnan, as were members Dennis Shuler and Kathy
Johnson, and Bill and Pat Price from Northwest Properties.
Minutes
Hamann moved
and McDonald seconded to approve the July 9, 2018 Board meeting minutes as presented. The motion passed.
Treasurer’s Report
Pearcy
presented the Treasurer’s Report. He
reported that there were no longer any delinquent accounts. Following discussion, McDonald moved and
Hamann seconded to approve the Treasurer’s report. The motion passed.
Driveway Replacement
Member
Dennis Shuler asked the Board to consider repaving of his driveway at 7535
Zircon. McDonald reported that he and
Hamann had completed a review of the condition of all driveways during the past
month and presented their report. The report indicated that twelve driveways
achieved a medium or high priority rating for replacement.
Following
discussion, Rehnberg moved and McDonald seconded to return to the past practice
of completing all new driveways with an exposed aggregate finish. The motion carried.
Following
discussion, McDonald moved and Hamann seconded to secure bids for replacement
of driveways at 7617/7619, 7535, and a fourth to be determined by McDonald
after further inspection. (Note: The
fourth address was determined to be 7415)
The motion carried.
Sewers
Shuler
provided information on the background of the septic systems and sewering of
Oakbrook Townhouses. Karch reported he had completed, and provided to the
Board, an analysis of the location of all sanitary sewer stubs in Oakbrook
Townhouses, based on plans filed with Pierce County. The Board discussed the
importance of better understanding where individual units connected to the main
sewer system.
Old Business
Karch reported
on the planned on-site meeting on August 18 with Brad Biggerstaff of
GeoResources, author of the recent slope stability study. All members who had expressed an interest in
participating in a site visit have been notified and invited.
Karch
reported on internal water damage at 7421 Zircon. A detailed report on the
actual damage locations has been completed, in furtherance of a formal bid
process. An asbestos determination
proposal has been accepted, with results to be forthcoming. Following that bids will be solicited for
correcting the problem(s).
Glamba
and Rinnan reported on a hearing they attended on the Chambers Creek Canyon
Trail mitigated determination of non-significance. Plans include a volunteer effort to remove
any homeless camps and trash which may accumulate. Lead agency is the City of
University Place (on whose side of Chambers Creek most of the trail is
proposed). Partner agencies include the City of Lakewood and Pierce
County. After discussion, the Board took
no action.
Karch
reported on two recent editorials in the Tacoma News Tribune on the proposal to
restrict release and placement of certain persons in adult family homes in
Lakewood, along with a recent court determination on the matter. Following discussion, the Board took no
action.
Karch
reported on several work orders and invoices for work completed.
Glamba reported
on wording from other HOAs on cluster mailboxes which has been received and is
being reviewed for the proposal the Board intends to make at the next Annual
Members’ meeting. He indicated that both
the Declarations and Bylaws will need to be amended, in order to implement the
proposal. Issues discussed include
handicapped access, placement of the clusters, security, re-use of existing
structures, owner responsibility for keys, and benefits and costs. Glamba and
Hamann agreed to prepare a proposal for consideration at the next Board meeting.
New Business
Karch
reported on data received from the Lakewood Water District on the location of
water meters for each building. We now
have an inventory of those twelve locations, including photos.
McDonald
reminded Board members that the responsibility for keeping the back decks clean
is the owners.
Next Meeting
The
next Board meeting will be held September 10, 2018, at the home of Steve Rinnan
at 7407 Zircon Drive at 7:00 PM.
It was moved
and seconded to adjourn the meeting. The
motion passed and the meeting was adjourned at 8:32 PM.
Respectfully submitted,
__________________________________________
Ken Karch, PE, Board President
