Minutes of Board of
Directors Meeting
July 9, 2018
Oakbrook Townhouse,
Inc.
c/o Northwest
Properties Agency, Inc.
9527 Bridgeport Way
SW
Lakewood, WA 96499
The
regular meeting of the Board of Directors of Oakbrook Townhouses (OT) was held July
9, 2018 at the home of Jim Pearcy, 7813 Zircon Drive SW, Lakewood, WA.
A
quorum being present, Board President Ken Karch called the meeting to order at
7:04 PM.
Board
members present were Dave Hamann, Ken Karch, Jim Pearcy, Carol Rehnberg, and Steve
Rinnan, as were members Jack and Marilyn Martin and Kathy Johnson, and Bill and
Pat Price from Northwest Properties. Board Member Al Glamba arrive shortly
thereafter (see below). Also attending
was Brad Biggerstaff from GeoResources, author of the recent slope stability
study.
Karch
reported that Oakbrook Townhouses in May observed its 50th
birthday. The filing establishing the
Oakbrook Townhouses occurred in May, 1968.
Minutes
Board
member Al Glamba arrived.
It was moved
and seconded to approve the June 11, 2018 Board meeting minutes as amended. The motion passed.
Members
Jack and Marilyn Martin expressed their “extreme gratitude for the Board’s
prompt action” on their sewer problem reported previously. Karch thanked the Martins for their comment
on behalf of the Board, and expressed appreciation to the Martins for their
understanding for delays occasioned by a more complex situation than had been
expected, due to underground utilities.
Slope Stability Report
Karch
introduced Brad Biggerstaff of GeoResources, author of the recent slope
stability study, sent to the membership with the May 14 minutes. Biggerstaff described the undertaking and
results of the study, and agreed to host a walk-through to members to show the
items mentioned in the study.
Treasurer’s Report
Pearcy
presented the Treasurer’s Report. Following
discussion of the insurance, reserve and capital improvements accounts,
insurance, and late payers, Rinnan moved and Hamann seconded to approve the
Treasurer’s report. The motion passed.
Old Business
Karch
reported he had completed photography and digitization of a recently located series
of original plans for Oakbrook Townhouses, and passed out samples.
Karch
reported that wording from other HOAs on cluster mailboxes has been received
and will be reviewed for the proposal the Board intends to make at the next
Annual Members’ meeting.
Karch
reported on developments on internal damage at 7421 resulting from a roof leak. NWP was asked to secure additional bids for
repair.
Karch
reported on the proposed Chambers Creek Canyon trail, and passed out copies of
the map. Hearings are expected to be
held on the proposal, which is co-sponsored by the Cities of University Place
and Lakewood, and Pierce County.
Karch
reported on recent developments relating to the ownership and status of the Ruby
Drive development proposal.
Karch
reported on several standard work orders which had been issued.
New Business
Karch
and Pearcy reported on sewer repair work which had been done at 7813 Zircon,
and raised the question about future damage.
Following discussion, the Board agreed to seek information about the
nature of the sanitary sewer system from Pierce County. In addition, Hamann moved and Rehnberg
seconded to seek bids to inventory the sanitary sewer lines in Oakbrook Townhouses. The motion passed with Glamba voting “No.”
The
Board requested that NWP follow up with our sprinkler contractor on the
sprinkler system.
Next Meeting
The
next Board meeting will be held August 13, 2018, at the home of Ken Karch at 7419
Zircon Drive at 7:00 PM.
It was moved
and seconded to adjourn the meeting. The
motion passed and the meeting was adjourned at 8:53 PM.
Respectfully submitted,
__________________________________________
Ken Karch, PE, Board President
