DRAFT
Minutes of Board of Directors Meeting
August 9, 2021
Oakbrook Townhouses, Inc.
c/o Northwest Properties Agency, Inc.
9527 Bridgeport Way SW
Lakewood, WA 96499
The regular meeting of the Board of Directors
of Oakbrook Townhouses (OT) was held August 9, 2021 at the Oakbrook Country
Club Condominiums cabana, 7425 Ruby Drive SW, Lakewood, WA 98498..
A quorum being present Board President Ken
Karch called the meeting to order at 7:07 PM on August 9, 2021.
Board members present were Rick Boulware, Al
Glamba, Ken Karch, Mike McDonald, and Lew Mildon. Also in attendance were Chris
Morris from Northwest Properties (NWP), John Cummings, representing member
Patrice McDonough, and Mike Englund from Rice Insurance (by telephone).
Minutes
Boulware moved and Mildon seconded to approve
July 12, 2021 meeting minutes as submitted.
The motion carried
Insurance Renewal
Englund reviewed his efforts to secure
insurance coverage for 2022. Insurance coverage proposed includes the following
for the year beginning August 23, 2021:
Package
$40,259 Ohio Security Insurance Co.
Business Auto
254 Ohio Security
Insurance Co.
Umbrella
2,172 Ohio
Casualty Insurance Co.
Earthquake 16,450 Palomar
Specialty Insurance Co.
Note: Ohio companies are subsidiaries of
Liberty Mutual
McDonald moved and Boulware seconded to
approve the proposed package. The motion passed.
Fire Damage and Repair Status at 7617 Zircon
The Board discussed the progress on repair of
fire damage at 7617 and 7619 Zircon Drive, and heard from the representative of
the owner at 7617 Zircon. The Board concluded that the interests of the
association and the individual affected members largely coincided, and that
efforts needed to be made to expedite completion of the project.
Following discussion Boulware moved and
McDonald seconded to authorize the President to contact a new contractor,
arrange for access to the properties, and quickly secure a proposal for
completion of the needed work within 45 days, at a cost acceptable to our
insurance carrier; that the Board will then exercise its legal right to terminate
the existing contractor via email communication on the basis of anticipatory
repudiation of its contract with Oakbrook Townhouses; that the Board will then
approve the new contract via email vote providing that the remaining work be
completed within 45 days; and prepare for any next steps to ensure the job is complete
and the members are once again secure in their units. The motion passed.
Treasurers Report
McDonald reviewed the July 31 financial
report, including a change in the aged receivables, unfinished gutter work, and
other matters.
Boulware moved and Mildon seconded to withhold
final payment of the gutter project pending completion of an additional
downspout. The motion passed.
Boulware moved and Glamba seconded to accept
the Treasurer’s Report. The motion passed.
It was moved and seconded to approve a
proposed new overhead garage door at 7419 Zircon. The motion passed, with Karch
abstaining.
OLD BUSINESS
Ruby/Zircon Dr. Development. There still
appears to be slow progress on the overall site development, with the exception
of new driveways on four units.
Sale and Reconditioning of 7509 Zircon. It was reported that a new owner has moved in,
following reconditioning.
Chambers Creek Trail/Homeless Encampment. Member Mike Tierney reported during the past month that a visit to
the encampment site revealed complete cleanup and no recurrence. Karch reported that a recent Pierce County
press release indicated that a trail footbridge bridge was being constructed
across Chambers Creek about 1200 feet upstream of the easternmost edge of the
Oakbrook Townhouses property.
Canyon Deck Removal The owner had been asked to remove the deck
installed behind 7415 Zircon. It was
moved and seconded to ask PDQ to remove the deck and assess the owner the
cost. The motion passed with Karch
opposed and Glamba abstaining.
2022 Budget McDonald reported on 2022
budget preparations to date, and requested approval to pay the earthquake
insurance for the period August 23, 2021 thru August 23, 2022 in a lump sum at
$16,450. The motions was made, seconded, and passed. McDonald reported it appears an increase will
be needed for 2022 as a result of inflation, commodity price increases,
contractor rate increases, and utility rate increases. The Board asked that guidance from the
membership be sought on their preference between a dues increase versus a
special assessment.
New Business
Board Member Resignation and Call for Volunteers Karch reported that Mike Tierney has resigned from the Board and his
position as Secretary of the association.
The Board asked that the minutes urge members to consider serving on the
Board, and contact Northwest Properties or any Board member to express an
interest. Karch requested the Board to
be prepared to elect a Secretary at the next meeting.
Fines Policy Board members were asked
to review recommendations for a “Fines Policy” to be discussed at the next
meeting.
Next Board Meeting is
tentatively scheduled for Monday September 13 at 7:00 PM at the Condominium
cabana if it is available.
Adjournment
It was moved and seconded to adjourn the
meeting. The motion passed.
The meeting was adjourned at 9:21 PM.
Respectfully submitted,
__________________________
Ken Karch, President
