DRAFT
Minutes of Board of
Directors Meeting
September 13, 2021
Oakbrook Townhouses,
Inc.
c/o Northwest
Properties Agency, Inc.
9527 Bridgeport Way
SW
Lakewood, WA 96499
The
regular meeting of the Board of Directors of Oakbrook Townhouses (OT) was held September
13, 2021 at 7419 Zircon Drive SW, Lakewood, WA 98498.
A
quorum being present Board President Ken Karch called the meeting to order at
7:07 PM.
Board
members present were Rick Boulware, Al Glamba, Ken Karch, Mike McDonald, and
Lew Mildon, as well as Dave Hamann by phone. Also in attendance were Chris
Morris and Michelle Selberg from Northwest Properties (NWP)
Minutes
Boulware
moved and McDonald seconded to approve August 9, 2021 meeting minutes as
submitted. The motion carried
Treasurers Report
McDonald
reviewed the August 31 financial report, including the latest general
maintenance invoice, the hold for fire damage at 7617/7619 Zircon, expenses for
the remainder of September, and our insurance hold account. He reported Liberty Mutual and Oakbrook
Townhouses have each requested a full accounting from Heritage Restoration on
all fire damage work to date.
McDonald
recommended moving $10,000 from the Capital Improvement account to the checking
account for payables for the rest of September and $5,000 from the Capital
Improvement account to the insurance hold account. Boulware moved and Mildon seconded to do
so. The motion carried.
McDonald
recommended re-institution of the late fee provisions of the Oakbrook
Townhouses CC&Rs starting November 1, following the Governor’s relaxation
of that COVID restriction, and placing a notice in the minutes alerting the
membership to the return to the previous provision. Boulware moved and Mildon
seconded to do so. The motion carried.
The
Board discussed the feedback from the membership on its request for member
guidance on alternative financing, should it be necessary. Results so far are roughly even (dues
increase vs. special assessment). The
Board agreed to complete its analysis of member feedback within a week in
preparation for budget discussions.
Boulware
moved and Mildon seconded to accept the Treasurer’s report. The motion carried.
2022 Budget
Discussion
McDonald
presented his assessment and recommendations for Oakbrook Townhouses’ 2022
budget. After taking into account
anticipated increases in outside contractor costs and other matters, McDonald
concluded we will need to make up approximately $17,000 in 2022. He also projected deficits for 2023 and 2024,
as the basis for his estimate of the need for either a dues increase or a
special assessment.
Fire Damage and
Repair Status at 7617 Zircon
Karch
updated the Board on activities and events occurring since the last Board
meeting, including the termination notice to Heritage Restoration, the approval
of the First Onsite (FOS) proposal, a concern expressed by FOS about possible
delays due to product delivery and permitting issues with the City of Lakewood. Mildon agreed to contact the FOS and the City
on the permitting issues.
Old Business
Ruby/Zircon
Dr. Development. There still appears to be slow progress on the overall site
development.
Chambers
Creek Trail/Homeless Encampment. The Board was apprised by a member on a new
encampment along Chambers Creek, apparently again on County land. The County
has been informed and has agreed to take further steps.
New Business
Fines
Policy. Board members discussed a proposed fines policy, and agreed to bring
the issue to the Annual Members’ meeting. McDonald moved and Boulware seconded
to bring the issue to the Annual Members’ meeting. The motion passed.
Annual Meeting
McDonald
offered to tentatively arrange for the 2022 Annual Members’ meeting at the Golf
Club.
Campaign Signs and
Unlicensed Vehicles
In
view of the coming political campaign season, Glamba moved and McDonald
seconded that the minutes remind members of the provisions of the CC&Rs and
Bylaws regarding limitations on signs on the common property. The motion passed. Campaign signs are
permitted in windows of the owners’ units, but not on the common areas. In the event members do not remove any signs
on the common areas which are not specifically authorized by the CC&Rs, the
association will remove them. Members are also reminded that unlicensed and/or
inoperable vehicles on the common areas (including driveways) will be removed
by the association.
Next Board Meeting
Next
Board Meeting is tentatively scheduled for Monday, October 11, 2021 at 7:00 PM,
method and location to be announced.
The
Board discussed the possibility of holding future Board meetings using Zoom, in
the event the COVID limitations on meetings persist. Boulware offered to assess his ability to host
the next Board meeting using Zoom.
Adjournment
It
was moved and seconded to adjourn the meeting. The motion passed. The meeting was adjourned at 8:45 PM.
Respectfully
submitted,
__________________________
Ken
Karch, President
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