DRAFT
Minutes of Board of
Directors Meeting
July 12, 2021
Oakbrook Townhouses,
Inc.
c/o Northwest
Properties Agency, Inc.
9527 Bridgeport Way
SW
Lakewood, WA 96499
The
regular meeting of the Board of Directors of Oakbrook Townhouses (OT) was held July
12, 2021 at the home of Rick Boulware 7705 Zircon Drive SW.
A
quorum being present Board President Ken Karch called the meeting to order at
7:08 PM on July 12 2021.
Board
members present were Rick Boulware, Al Glamba, Ken Karch, Douge Martin, Mike
McDonald, Lew Mildon, Steve Rinnan, and Mike Tierney. Also in attendance were Michelle
Selberg from Northwest Properties (NWP), and Mike Englund from Rice Insurance (partial
attendance by telephone)
Minutes
Martin
moved and Mildon seconded to approve June 14, 2021 meeting minutes as submitted. The motion carried
Fire Damage and Repair Status at 7617 Zircon
Mike Englund
from Rice Insurance covered the situation between Liberty Mutual, our insurance
carrier, and Heritage Restoration, the contractor repairing the damage at the
homes affected by the fire at 7617. The Board discussed with Englund the
difference between the early cost estimates provided by Heritage and by GRECCO
Construction and a revised estimate by Heritage that is $140,000 higher. The
board is reviewing alternatives to get the work completed as soon as possible,
allowing members to return to their homes. Heritage Restoration has indicated
the project is between 75% and 80% complete.
Treasurers Report
McDonald
reviewed the current financial status. General repairs at $7,182 was slightly
higher. Major costs were mainly due to
the deck repairs at 7707 Zircon Dr. and the new gutter installation on the
other flat roof buildings. The latter costs were withdrawn from our Capital
Projects account which is still healthy with a balance of $57,684.67. We still
have four delinquent receivables for a total of $8,590. There is activity in
three of these accounts that should be resolved in the near future. Boulware
moved and Glamba seconded to accept the Treasurers Report. Motion carried.
OLD BUSINESS
Ruby/Zircon Dr. Development. There still appears
to be a lack of progress with the overall site development. There is one
building that is having interior work ongoing.
Sale and Reconditioning of 7509 Zircon. It was reported that
a new owner may be moving in shortly, following reconditioning.
Chambers Creek Trail/Homeless Encampment. There have not been
any reported issues regarding new sites. Tierney will walk through the canyon
and update at the next meeting. There was discussion regarding the placement of
NO TRESPASSING signs installed in
the HOA area of the canyon.
Update on Fire Repair at 7617-7619 Zircon. As reported above.
Trans Blue Gutter Repair and Replacement The gutters have been
installed with the downspouts being installed next week. This includes an adjustment on the downspouts
on Building 12.
Cable TV Discussion. The Board discussed
our cable provider and alternatives, but took no action.
Canyon Deck Removal The owner has been asked to remove the deck
installed behind 7415 Zircon. In the
event this does not occur, the association will do so.
Oakbrook Townhouses Assessmnent Update Karch has updated
the assessed value database to include 2021 taxes payable in 2022. Copies of the publicly available data are
available upon request.
Oakbrook Townhouses Reports Karch reviewed the
various studies which have been completed over the past few years, including
the formal triennial and informal annual reserve study reports, the rear deck
reports, the recent geotechnical report, the landscaping report, the rear
drainage TV and repair report, chimney condition report, water use report, pest
control reports, sprinkler system report, the moisture/dry rot report, the
garage deck report, the roofing report, the painting report, the annual
driveway reports, the right-of-way reports, and others. All have been sent to members or are
available upon request.
Response to Reid Memo Karch reported on a
response to the owner at 7507 Zircon.
The Board will ask the City to review the traffic situation on Zircon
Drive with a view to installation of traffic-calming systems.
New Business
It was
reported that an appointment has been scheduled to repair ceiling damage at
7421 Zircon.
A
proposal has been received from Trans Blue to repair sidewalk damage and install
a new drain on the garage roof at 7709 Zircon. The bid is $3063.91. McDonald
moved and Boulware seconded the approval of the bid. Motion carried.
Board
members were asked to review recommendations for a “Fines Policy” to be discussed
at the next meeting.
Next Board Meeting is tentatively scheduled
for Monday August 9th at 7:00 PM at 7409 Zircon if the Condominium
cabana is not available.
Adjournment
McDonald
moved and Mildon seconded to adjourn the meeting. The motion passed.
The
meeting was adjourned at 9:15 PM.
Respectfully submitted,
__________________________
Ken Karch, President
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