Oakbrook Townhouses Board Meeting Minutes June 14 2021

 

DRAFT

Minutes of Board of Directors Meeting

June 14, 2021

Oakbrook Townhouses, Inc.

c/o Northwest Properties Agency, Inc.

9527 Bridgeport Way SW

Lakewood, WA 96499

 

The regular meeting of the Board of Directors of Oakbrook Townhouses (OT) was held June 14, 2021 in the garage at 7419 Zircon Drive SW. All members present reported being fully vaccinated against COVID 19.

A quorum being present Board President Ken Karch called the meeting to order at 7:05 PM on June 14, 2021.

Board members present were Rick Boulware, Al Glamba, Ken Karch, Douge Martin, Mike McDonald, Lew Mildon, Steve Rinnan, and Mike Tierney. Also in attendance were Michelle Selberg and Chris Morris from Northwest Properties (NWP).

Minutes

Glamba moved and McDonald seconded to approve the May 10, 2021 meeting minutes as amended and submitted. The motion passed.

Treasurers Report.

McDonald reviewed the current financial status. We have allocated $17,000 from the Capital Fund to cover the major deck repairs to 7707 Zircon Drive.

A general discussion was held regarding on e-mails between Liberty Mutual Insurance and Heritage Restoration regarding an increased cost estimate for the fire damage repair at 7617 Zircon Drive. The issue is being resolved between the two companies.

McDonald indicated a miscellaneous income item of $11,083 is associated with fire claim at 7617 and will be expended next month.

We are also showing an unusually high (5) Aged Receivables with a total $9,280 owing. Morris indicated that four of them will be resolved shortly. By current COVID regulations we can’t apply any late fees for these receivables. 

Boulware moved and Martin seconded to accept the Treasurer’s Report. The motion passed.

OLD BUSINESS

Ruby/Zircon Dr. Development. It appears progress has picked up on the construction site and it was mentioned that one of the homes has already been sold.

One of our home owners expressed concern over vehicle traffic causing safety issues on Zircon Drive from excessive speed and increased quantity of vehicles.  Karch indicated that traffic count studies had been conducted by the city as part of its review before approving the PDD plan to permit 16 single family homes.  At that time the counts were not considered high volume. Tierney commented that the Oakbrook Golf Club has increased membership considerably from when it was a private club, in addition to increased numbers of non-members also playing golf.  It was indicated that numerous “speed bumps” cause problems with Police, Fire and emergency vehicles. The board agreed to ask the City of Lakewood for an updated review of the traffic load and speeds on Zircon Drive.

Sale and Reconditioning of 7509 Zircon Drive. Morris reported that there is a tentative closing date on the property June 30, 2021. Mildon reported that back yard and deck area has been greatly improved.

Chambers Creek Trail/Homeless Encampment.  Karch and Tierney took a walk down the canyon mid-May and took photos of an encampment on an island in the center of Chambers Creek, which appeared to have a log bridge for access. The photos were submitted to both Pierce County and the City of Lakewood. A review of GPS data indicates the encampment was on Pierce County property. Sheriff’s deputies have since removed the encampment. The proposed trail is a joint project between Pierce County and the cities of University Place and Lakewood. The original project plan was tabled due to excessive cost estimates, and alternative plans are being researched.  As plans develop, there will be a meeting of all parties including Oakbrook Townhouses.

Update on Fire Repair at 7509 Zircon. As reported under the financial section there are discussions going on between our insurance company and the contractor regarding increased costs.  It was reported that work is near completion with interior work 80% complete and exterior work 75% complete as of mid-May.  Mike Englund, our insurance representative, has contacted both parties to get this resolved quickly. We expect an update this week.

Trans Blue Gutter Repair and Replacement.  The Board asked for quotes to replace the current gutters and downspouts on the remaining four (4) flat-roof buildings 7, 8, 9, and 11 as was recently done on buildings 10 and 12.  Several companies were contacted to provide bids, with two responding and one declining, citing workload. Other companies were contacted without success.  Bids were received from TransBlue and T.D.Q. The board felt that due diligence was conducted and that the low bid should be accepted.  Boulware moved and Rinnan seconded the motion to accept the quote from TransBlue in the amount of $35,193.16. Motion passed.

Cable TV Discussion. McDonald reviewed our contract with Comcast where we currently pay $27.46 per household/month. This will be increased next year by 4% to $28.55 per month. He contacted DISH, who quoted $29.66 per household with a two (2) year contract. The Board discussed several options, including possible removal of the requirement in the CC&Rs and Bylaws to provide cable TV service, which would require a vote of the membership, but took no action.

Other

McDonald led a discussion on preparation of the 2022 Budget giving thought to capital projects, cost increases, etc.  He plans to have a preliminary 2022 budget prepared by October.

New Business

Karch asked Selberg to follow up with P.D.Q. and CRS, regarding the repainting of the ceiling at 7421 Zircon with the approved recommended paint for “popcorn ceilings.”

Selberg was asked to get quotes on PRIVATE PROPERTY - NO TRESPASSING SIGNS to be installed in our area of the Chambers Creek canyon.

The sprinklers are expected to be turned on this week.

Garage Roof Problem at 7627 Zircon.  It was uncertain whether this roof had a “torch down” membrane.  Selberg has contacted contractors for quotes.   This included Frank & Son and Roof Doctor. The only company willing to quote was DBA Construction Services, which quoted $3,485.10 for the repairs. Mildon moved and Boulware seconded to award the contract to DBA. The motion passed.

Karch, our board president, will be absent from the state from June 15 thru June 23, 2021. Glamba, our vice president, will handle the duties during this time frame.

Next Meeting

The next Board meeting is scheduled for Monday, July 12th, 2021 at 7:00 PM at 7705 Zircon Drive SW.

Adjournment

MacDonald moved and Mildon seconded to adjourn the meeting. The motion passed.  The meeting was adjourned at 9:26 PM.

Respectfully submitted,

__________________________             ____________________________

Mike Tierney, Secretary                              Ken Karch, President