Minutes of Board of
Directors Meeting
March 11, 2019
Oakbrook Townhouse,
Inc.
c/o Northwest
Properties Agency, Inc.
9527 Bridgeport Way
SW
Lakewood, WA 96499
The
regular meeting of the Board of Directors of Oakbrook Townhouses (OT) was held March
11, 2019 at the home of Jim Pearcy, 7813 Zircon Drive SW, Lakewood, WA.
A
quorum being present, Board President Ken Karch called the meeting to order at
7:09 PM.
Board
members present were Al Glamba, Ken Karch, Jim Pearcy, Carol Rehnberg, Steve
Rinnan, and Mike Tierney. Also attending were members Kathy Johnson and Cathy
Reid. Also attending were Chris Morris
and Michelle Selberg from Northwest Properties.
Karch
distributed the updated Board member roster for 2019.
Minutes
Piercy moved
and Rinnan seconded to approve the February 18, 2019 Board meeting minutes as submitted. The motion passed.
Treasurer’s Report
Pearcy reported
on the January and February financial results, including a down payment on the
re-roofing job on Buildings 7, 8, and 9, approved last month by the Board. The Board
noted that, while this job will require a significant expenditure from our Special
Projects account, it will, along with additional roofs expected to be approved
later this year for Buildings 1, 3, 4, 5, and 6, under material warrantee
provisions, remove a substantial reserve account item, $419,000, scheduled for
2025 in the most recent Reserve Study. Following discussion of roofing, cable,
and other costs, Rehnberg moved and Tierney seconded to accept the Treasurer’s
report. The motion passed.
Member Comments
Members
described issues of concern to them in the areas of slope stability, fallen
trees, soil erosion, homeless encroachments in the Chambers Creek canyon, and
member behavioral issues.
Old Business
The
Board discussed the next steps needed to implement the cluster mailbox
proposal, and the status of ceiling and wall damage repair at 7421.
The
Board was informed of efforts to secure contractors to re-roof Building 1,
3, 4, 5, and 6 under materials warrantee provisions, and the current status
of the re-roofing plan for Buildings 7, 8, and 9.
The
Board discussed the need to secure additional proposals for driveway
replacement at 7415 Zircon; on recent actions taken to understand the dryer
vent concerns of two or more members; the current status of the Oakbrook
Park Planned Development District; and the status of the Chambers Creek
Canyon trail.
Karch
briefed the Board on recent discussions with our general contractor on erosion
at 7513 Zircon, the dryer vent issue, and inventorying the rear
drainage system.
The
Board agreed to refine, if needed, the goals priority criteria; and to
develop a set of goals for 2019 at the next meeting.
New Business
The
Board learned this day of a request for deck and railing work at 7627 Zircon
and agreed to have our general contractor investigate and report back on the
condition of each.
Next Meeting
The
Board was reminded of the upcoming Board Orientation session on March 25, 2019
at the home of Ken Karch, 7419 Zircon Drive SW at 7:00 PM, and asked to be sure
to bring their orientation notebooks.
Members are welcome at this working session.
The
next regular Board meeting will be held April 8, 2019 at the home of Steve
Rinnan, 7407 Zircon Drive SW, at 7:00 PM.
It was moved
and seconded to adjourn the meeting. The
motion passed and the meeting was adjourned at 9:30 PM.
Respectfully submitted,
______________________________
Ken Karch, PE, Board President
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