Minutes of Board of
Directors Meeting
February 18, 2019
Oakbrook Townhouse,
Inc.
c/o Northwest
Properties Agency, Inc.
9527 Bridgeport Way
SW
Lakewood, WA 96499
The
regular meeting of the Board of Directors of Oakbrook Townhouses (OT) was held February
18, 2019 at the home of Dave Hamann, 7533 Zircon Drive SW, Lakewood, WA.
A
quorum being present, Board President Ken Karch called the meeting to order at
7:08 PM.
The
Board welcomed our newest member, Mike Tierney, of 7409 Zircon Drive, elected
at the 2019 Annual Members’ meeting.
Karch
reminded members that, with the addition of a new Board member, our Board
meeting quorum requirements changed to 5 instead of 4.
Board
members present were Al Glamba, Dave Hamann, Ken Karch, Mike McDonald, Jim
Pearcy, Steve Rinnan, and Mike Tierney.
The
Board updated the Board member roster for 2019.
The
Board updated the Board Orientation Notebook, and decided to conduct one or
more two-hour orientation sessions for Board members, the first to be held
Monday, March 25, 2019 at the home of Ken Karch, 7419 Zircon Drive SW at 7:00
PM. Any member is welcome to attend.
Minutes
Piercy moved
and Hamann seconded to approve the December 10, 2018 Board meeting minutes as submitted. The motion passed.
McDonald
moved and Hamann seconded to accept the January 15, 2019 Annual Members’
meeting minutes as submitted for presentation to the members for approval at
the 2020 Annual Members’ meeting. The
motion passed.
Hamann
moved and Glamba seconded to approve the January 15, 2019 Board meeting minutes
as submitted. The motion passed.
Annual Member Meeting After Action Review
Board
members indicated satisfaction with the size of the meeting room; the quorum
being met; with the lack of electronic media; chartboard displays; and positive
feedback on the cluster mailbox proposal.
Treasurer’s Report
Pearcy reported
that the usual financial report had not yet been received, noting the recent
snow event and holiday closures, but that financial decisions made during late
2018 ensured a healthy financial situation by the end of the year, as reported
to the membership at the Annual Members’ meeting. The Board will review the January and
February financial results at the March Board meeting.
Old Business
The
Board discussed the next steps needed to implement the cluster mailbox
proposal. A first step is the
recording of the results of the amendments to the CC&Rs, approved by the membership
on January 15, 2019. The Board agreed to
invite The Mailbox Guy to attend the next Board meeting to assist in its
deliberations.
Karch
reported we are awaiting a proposal from CRS on internal water damage at
7421.
Karch
reported on potential reroofing of buildings 1, 3, 4, 5, and 6 under
material warrantee provisions. Further
information is expected shortly. On
motion by McDonald and second by Piercy, the Board agreed to request NWP to
seek additional bids for the installation portion of the reroofing job.
Karch
reported on the search for bids to reroof Buildings 7, 8, and 9 with a
tapered roof system, which would eliminate standing water, the source of
most leaks. The Board reviewed bids received from Contractors’ Roof Service
(CRS), totaling $182,985, and from Flat Roof Pros (FRP), totaling $218,434.71,
both plus State sales tax. The Board
noted that each of the three bids from CRS was less than the comparable bid
from FRP; the warrantee provisions for the CRS bid were better than that from
FRP; and that the Association has had positive results on two prior reroofing
jobs with CRS.
Following
review and discussion, Piercy moved and Tierney seconded to approve the CRS bid
to reroof Building 7, in the amount of $62,995; Building 8, in the amount of
$57,995; and Building 9, in the amount of $61,995; all bids plus State sales
tax, to notify CRS of the action taken by the Board, and to authorize the
President to take necessary actions to implement the Board’s action. Funds are
available in the reserve account or in the special projects account, without
need for a special assessment. The
motion carried with McDonald and Hamann abstaining due to conflict of interest.
The
Board reviewed the issue of dryer vent blockages and tentatively agreed
that the Board’s previous policy that issues lying within the bounds of the
owners’ units were the owner’s responsibility (except for those resulting from
issues which were external to the unit, such as internal damage from external
water leaks), as stated in Article IV Section 5 of the Bylaws, which reads:
“…SECTION 5 (Note: New Section 5
added by amendment at the Oakbrook Townhouses, Inc. Annual Meeting on January
17, 1995) Each owner of a
dwelling unit is responsible for all maintenance and repair of the interior of
the unit, defined as the inside drywall and ceiling of the unit. Interior
damage caused from external wear and tear is the responsibility of the
Association…”
The Board
agreed to consider special circumstances relating to dryer and other vents at
the next meeting.
New Business
The
Board agreed to review the results of the slope stability study and to
identify issues to work on in 2019. KMK
agreed to check on the status of our drainage inventory and to revive the drainage
inventory proposal.
Karch
reviewed a request for erosion repair at 7513 Zircon. The Board agreed to ask our maintenance
contractor visit the location and report back.
Karch
reported on a request for approval for a gas line extension for 7611
Zircon Drive SW. Following discussion,
on motion by Glamba and second by McDonald, the Board approved the request.
The
Board agreed to undertake a review of priorities and goals for 2019 at the next
Board meeting.
Glamba
reported on an unauthorized and unlicensed motor vehicle parked in the driveway
at 7613 Zircon Drive SW and being used as a shelter for an individual. Following contact with the property owner and
realtor, Glamba authorized removal of the vehicle and the individual was escorted
off site by the Lakewood Police Department.
Next Meeting
The
next Board meeting will be held March 11, 2019 at the home of Jim Pearcy, 7813
Zircon Drive SW, at 7:00 PM.
It was moved
and seconded to adjourn the meeting. The
motion passed and the meeting was adjourned at 9:27 PM.
Respectfully submitted,
__________________________________________
Ken Karch, PE, Board President
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