Oakbrook Townhouses Board Minutes October 16 2017

Minutes of Board of Directors Meeting

October 16, 2017

Oakbrook Townhouse, Inc.

c/o Northwest Properties Agency, Inc.

9527 Bridgeport Way SW

Lakewood, WA 96499

The regular meeting of the Board of Directors of the Oakbrook Townhouses (OT) was held October 16, 2017 at the home of Dave Hamann, 7533 Zircon Drive SW.

A quorum being present, Board President Ken Karch called the meeting to order at 7:07 PM.

Board members present were Nancy Dilworth, Al Glamba, Dave Hamann, Ken Karch, Mike McDonald (by phone), and Jim Pearcy, as were member Kathy Johnson, and guest Jason Dean.

The Board welcomed the return of fellow Board member Dave Hamann, who had recently been injured in a bicycling accident.

Minutes

Dilworth moved and Pearcy seconded to approve the September 11, 2017 Board meeting minutes as submitted.  The motion passed.

Treasurer’s Report

Dilworth moved and McDonald seconded to transfer $19,000 from the Special Projects account to the Operating Account to pay for the Driveway construction project, once completed.  The Board discussed the discovery of some embedded power and irrigation lines at one of the addresses.

Dilworth moved and Glamba seconded to approve the Treasurer’s report. The motion passed.

Proposed 2018 Budget

Pearcy described early efforts to prepare a draft budget for 2018.  Karch proposed that the Board conduct an assessment of the tree trimming and tree removal needs as soon as possible.  Following discussion of the landscaping, Special Projects, insurance, and other topics, the Board agreed that the “red budget” numbers be the basis for further discussion at the November Board meeting.

Dilworth said she would prepare estimates of needed budget items for pruning of the purple plum trees, a 1-inch top dressing of mulch, and for tree trimming and tree removal.

Old Business

Dilworth moved and Hamann seconded that the Association send a registered letter to 7711 Zircon Drive demanding compliance with covenant provisions within 30 days.  The motion passed.

Karch reported on progress on securing compliance with the required 2-foot fire and maintenance right-of-way behind Oakbrook Townhouses.

Karch reported on work orders and work order requests at several properties, a demand for a credit card backup by a contractor, and lack of compliance with the Board’s requirement for billing of contractor services within 30 days of completed work.

Dilworth and Karch reported on the start of demolition and replacement of five driveways, including exposure of power or sprinkler system conduits at one.

Dilworth and Karch reported on progress on the Ruby Drive PDD (Planned Development District).  Personal copies of comments of Dilworth and Karch, and those of the Oakbrook 4^th Addition are available on request.  The Oakbrook Townhouses Board has not taken a position on the proposal.

New Business

None.

Next Meeting

The next Board meeting will be held November 13, 2017 at the home of Ken Karch, 7419 Zircon Drive SW at 7:00 PM.  It was moved and seconded to adjourn the meeting.  The motion passed and the meeting was adjourned at 9:00 PM.

Respectfully submitted,

__________________________________________

Ken Karch, PE, Board President