Minutes of Board of Directors Meeting
November 13, 2017
Oakbrook Townhouse, Inc.
c/o Northwest Properties Agency, Inc.
9527 Bridgeport Way SW
Lakewood, WA 96499
The
regular meeting of the Board of Directors of the Oakbrook Townhouses (OT) was held
November 13, 2017 at the home of Ken Karch, 7419 Zircon Drive SW.
A
quorum being present, Board President Ken Karch called the meeting to order at
7:05 PM.
Board
members present were Ken Karch, Mike McDonald, Jim Pearcy, and Steve Rinnan as
were members Kathy Johnson, Susan and Tom Richeson, and Bill and Pat Price from
Northwest Properties.
The
Board acknowledged the resignation of Nancy Dilworth from the Board, and
expressed the need to secure additional members to serve on the Board.
The
Board heard from Susan and Tom Richeson on a roof leak issue at 7529, and
explained the process for reporting roof leaks, leak detection difficulties,
and the criteria for seeking and approving bids for correction.
Minutes
McDonald
moved and Rinnan seconded to approve the October 16, 2017 Board meeting minutes
as submitted. The motion passed.
Treasurer’s Report
Pearcy
presented the Treasurer’s Report and the Board discussed insurance payments and
late payments. McDonald moved and Rinnan
seconded to approve the Treasurer’s report. The motion passed.
Proposed 2018 Budget
Pearcy reviewed
budget considerations leading to a proposed 2018 budget. McDonald moved and Rinnan seconded approval
of the proposed “red numbers.” The proposed budget would provide a continuation
of the current level of monthly charges ($330 per member per month) for 2018,
including reservation of approximately $5,000 during 2017 to carry over into 2018,
to prevent the need for a dues increase.
The motion carried.
Old Business
Karch
reported that he had terminated the arrangement with South Sound Geotechnical
Consultants to complete a slope stability assessment. McDonald moved and Pearcy seconded to seek an
alternative contractor. The motion
carried.
Karch
reported that the driveway project was completed. Peary and Karch reported member comments
about the project.
Karch
reported that a registered letter went out on the need to achieve compliance
with the CC&Rs and Bylaws at 7711. The
Board agreed to send another letter indicating it would make arrangements to
clean up the trash, clean the moss off the sidewalk and driveway, and remove
the derelict vehicle if compliance is not achieved by December 10, and add the
cost to the member’s bill, as provided for in the Bylaws.
Karch
reported on the status of compliance with the letter which went to 14 members
on the requirement to provide a 2-foot right-of-way for fire and maintenance
personnel. The Board will assess
compliance and identify situations of continued non-compliance, and undertake
additional needed work, adding the cost to the member’s bill, as provided in
the Bylaws.
Karch
reported on a request to repair a garage roof leak at 7511. Discussion indicated it was apparently not
done during the 2009 garage roof repair cycle as the roof had been modified by
a previous owner, who therefore assumed responsibility for it. The Board
considered whether the previous owner had disclosed this modification to the
current owner, and whether the previous owner had secured necessary permits for
such work. The Board chose to research
the matter further and did not approve the request.
New Business
Karch
reported on proposals relating to 1) purple plum tree pruning, 2) tree trimming
(ex purple plum tree), and 3) ivy cutting.
The Board agreed to move forward with all three proposals. Funds are
available to meet expenses for all three during the remainder of 2017 or under
the proposed 2018 budget.
Karch
reported on the proposal from Aardvark Bark Blowing to apply a 1-inch top
dressing of mulch to the three inches added last year at a cost of $4,176.20,
including tax. Rinnan moved and McDonald
seconded to approve the proposal by Aardvark.
The motion carried.
Karch
reported on a request for reimbursement from a member at 7705 for back deck
repair, in the amount of $4,151.23.
Discussion revealed that the owner did not secure approval from the
Board prior to contracting for the work.
The Board chose to table further discussion and did not approve the
request, asking NWP to convey the Board position to the owner.
Next Meeting
The
next Board meeting will be held December 11, 2017 at the home of Steve Rinnan, 7407
Zircon Drive SW at 7:00 PM. It was moved
and seconded to adjourn the meeting. The
motion passed and the meeting was adjourned at 8:55 PM.
Respectfully submitted,
__________________________________________
Ken Karch, PE, Board President
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