Minutes of Board of Directors Meeting
August 14, 2017
Oakbrook Townhouse, Inc.
c/o Northwest Properties Agency, Inc.
9527 Bridgeport Way SW
Lakewood, WA 96499
The
regular meeting of the Board of Directors of the Oakbrook Townhouses (OT) was held
August 14, 2017 at the home of Ken Karch, 7419 Zircon Drive SW.
A quorum
being present, Board President Ken Karch called the meeting to order at 7:08
PM.
Board
members present were Nancy Dilworth, Al Glamba, Ken Karch, Mike McDonald, Jim
Pearcy, and Steve Rinnan, as were member Kathy Johnson, and Bill and Pat Price from
Northwest Properties.
The Board
learned of, and expressed concern over, the recent bicycling accident of fellow
Board member Dave Hamann, and all wished him a speedy recovery.
Minutes
Dilworth moved
and Pearcy seconded to approve the July 10, 2017 Board meeting minutes as submitted. The motion passed.
Treasurer’s Report
Pearcy
provided the Treasurer’s Report, reporting incremental growth of the reserve
and capital improvement accounts.
Following a discussion of insurance payments, the Building 11 roofing
project, contractor invoices, and other costs, Dilworth moved and Glamba seconded
to approve the Treasurer’s report. The motion passed.
Karch
reviewed recent communications with the slope stability contractor. The contractor has made at least one
additional visit to the site in the past few weeks and is in the process of
preparing the report. Dilworth indicated
his preliminary conclusions, following a discussion with him, would likely
affirm the results of the earlier studies and identify some drainage issues
which should be addressed.
Karch
updated the Board on the re-roofing job on Building 11. The job has been completed, and payment has
been made, following inspection by our general contractor and receipt of the
manufacturer’s warrantee. Photos have
been taken of the completed job. The
Board discussed its intent to consider this project as a pilot for other roofs,
and discussed the results of the multi-year roof/gutter leak study. The Board
agreed to ask our general contractor to assess the general condition of all
building roofs in anticipation of the fall rains.
Karch
reviewed his conversation with our general contractor on the Board goals for
2017.
Karch
passed out copies of an updated DVD of Oakbrook Townhouses records.
The Board
discussed payment of insurance premiums.
Karch
reported that our driveway replacement contractor had reported that work would
start in about three weeks on the four Board-approved driveways. The Board emphasized the need to ensure extra
care if any underground utilities are exposed during the replacement process,
and discussed various driveway finishes.
Karch
updated the Board on research on ownership of the Ruby Drive parcel adjoining
Oakbrook Townhouses on which is now proposed a single family dwelling
development of 16 homes. Pat Price
indicated that persons who park their vehicles along the south side of Zircon
Drive may be subject to having their vehicles towed when the proposed
development proceeds. He also reported on four grass fires on the site in the
past two weeks.
Karch
reported on conversations held with the Lakewood police department on homeless
camping and removal of derelict vehicles.
McDonald
moved and Dilworth seconded to seek a bid for driveway replacement at 7715
Zircon Drive. Motion passed.
Karch
updated the Board on a derelict vehicle and trash at the front entrance and back
deck at 7711 Zircon. A letter was sent
in late July demanding correction, but no response has been forthcoming. The Board emphasized that failure to maintain
is the responsibility of the owner, and the Board may take action to ameliorate
such conditions and assess the owner.
The Board
discussed maintenance of a two-foot right-of-way along the back of Oakbrook
Townhouses properties, as referred to in the Oakbrook Townhouses “house rules,”
approved by the membership, and agreed to inventory specific situations, and
send letters to members where needed.
Following
discussion of landscaping issues, McDonald moved and Rinnan seconded to
authorize Dilworth to seek bids to remove moss from Oakbrook Townhouses rhodies
and trees. Motion passed.
The Board
discussed the need to trim the plum trees.
Pearcy
moved and Dilworth seconded to have Northwest Properties create a separate
insurance account line item to provide for payment of earthquake insurance
premiums. Motion passed.
The next
Board meeting will be held September 11, 2017 at the home of Jim Pearcy, 7813
Zircon Drive SW at 7:00 PM. It was moved
and seconded to adjourn the meeting. The
motion passed and the meeting was adjourned at 8:35 PM.
Respectfully submitted,
__________________________________________
Ken Karch, PE, Board President
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