Minutes of Board of Directors Meeting
July 10, 2017
Oakbrook Townhouse, Inc.
c/o Northwest Properties Agency, Inc.
9527 Bridgeport Way SW
Lakewood, WA 96499
The
regular meeting of the Board of Directors of the Oakbrook Townhouses (OT) was held
July 10, 2017 at the home of Mike McDonald, 7531 Zircon Drive SW.
A quorum
being present, Board President Ken Karch called the meeting to order at 7:07
PM.
Board
members present were Al Glamba, Dave Hamann, Ken Karch, Mike McDonald, and Jim
Pearcy, as were member Kathy Johnson, and Michelle Selberg and Chris Morris from
Northwest Properties. Also attending were Mike Englund and Andy Hoven from
Bell-Anderson.
Minutes
Hamann moved
and Pearcy seconded to approve the June 12, 2017 Board meeting minutes as submitted. The motion passed.
Treasurer’s Report
Pearcy
provided the Treasurer’s Report, reporting incremental growth of the reserve
and capital improvement accounts.
Following a discussion of contractor invoices, utility billings,
insurance, and other costs, and late payers, McDonald moved and Hamann seconded
to approve the Treasurer’s report. The motion passed.
Karch
introduced Mike Englund and Andy Hoven of Bell-Anderson, our insurance brokers,
who, in turn discussed recent changes at Bell-Anderson; the two insurance
policies the Association carries (earthquake insurance, due each year in May;
and commercial and related insurance, due each year in August); as well as
progress toward securing the final commercial proposal from Liberty Mutual, our
current insurers. Englund indicated that
a near final draft of the proposal for commercial coverage is complete, will
provide the same coverage as is currently in place, at a cost of approximately
$28,400, within $300 of our current coverage.
Following discussion, McDonald moved and Hamann seconded to accept and
pay the commercial insurance premium, in an amount not to exceed $29,000,
pending receipt of the final proposal, and to authorize the President to sign
the necessary documents by the renewal date of August 9. The motion passed.
Karch
reviewed recent conversations with the slope stability contractor. The Board agreed the contractor should be
contacted to determine a final date for presentation of a report, or, if that
is not possible in the near future, to identify what other resources may be
available to carry out the slope stability study.
Karch
updated the Board on the re-roofing job on Building 11. The job has been completed, with one change
order in the amount of $2,658. Following discussion, McDonald moved and Pearcy seconded
to pay the outstanding balance, in the amount of $30,031.19 pending receipt of the manufacturer’s
warrantee and a water test, and inspection by our maintenance contractor,
PDQ. The motion passed.
Karch
reviewed progress on several recent owner requests.
McDonald
reported on a proposal to carry out replacement of several driveways, based on
the Board-adopted priority system and a recent walk-through. He indicated 7809, 7603, 7601, 7703 had the highest
priority. McDonald moved and Pearcy
seconded to request NWP to secure bids for the replacement of driveways at
7809, 7603, 7601, and 7703. The motion passed.
The Board
discussed various sprinkler and landscaping issues, but took no action.
The Board
considered a request to install an outside air conditioner on the common
property adjacent to 7621 Zircon. Hamann
moved and McDonald seconded that conditional approval be granted to the owner,
provided that the unit conform to all Federal, state, and local laws; that all
necessary permits are secured; that it be installed by a licensed, insured, and
bonded contractor; that it conform to general design and installation of
similar air conditioning units; that it be supported by a properly designed
pad; and that it not interfere with fire control access. The motion passed.
The Board
considered a request to notify appropriate authorities of unauthorized camping
on the owned property adjacent to Chambers Creek. It was unclear whether the member had first
hand observation of such behavior, and two Board members agreed to investigate
the issue.
The Board
considered accumulating trash and an unlicensed vehicle at 7711 and asked NWP
to send a letter requiring correction.
Karch
described a request for approval for window replacement at 7411. The Board concurred that the tentative
approval was appropriate as described, provided it was done by a qualified
contractor, and conformed to the general character of the Association.
The Board
discussed the poor condition of a tree planted between Buildings 11 and 12, but
took no action.
The Board
considered refining of the respective responsibilities of the Association and
its members on the questions of back decks, fences, and sewer lines; but
deferred action to the next meeting.
Dry rot
repair requests were received at 7531 and 7533; a tree removal request was
received at 7531. The Board took notice
of complaints about garbage cans continuing to be left out beyond the
collection day.
The next
Board meeting will be held August 14, 2017 at the home of Ken Karch at 7419
Zircon Drive SW at 7:00 PM. It was moved
and seconded to adjourn the meeting. The
motion passed and the meeting was adjourned at 9:05 PM.
Respectfully submitted,
__________________________________________
Ken Karch, PE, Board President
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