Minutes of Board of Directors Meeting
September 11, 2017
Oakbrook Townhouse, Inc.
c/o Northwest Properties Agency, Inc.
9527 Bridgeport Way SW
Lakewood, WA 96499
The
regular meeting of the Board of Directors of the Oakbrook Townhouses (OT) was held
September 11, 2017 at the home of Jim Pearcy, 7813 Zircon Drive SW.
A quorum
being present, Board President Ken Karch called the meeting to order at 7:07
PM.
Board
members present were Nancy Dilworth, Al Glamba, Ken Karch, Mike McDonald, Jim
Pearcy, and Steve Rinnan, as were member Kathy Johnson, and Chris Morris and
Michelle Selberg from Northwest Properties.
The Board
expressed satisfaction over the return to Oakbrook of fellow Board member Dave
Hamann, who had recently been injured in a bicycling accident.
Minutes
Dilworth moved
and Rinnan seconded to approve the August 14, 2017 Board meeting minutes as submitted. The motion passed.
Treasurer’s Report
Pearcy
provided the Treasurer’s Report.
Following a discussion of insurance payments, the Building 11 roofing
project, contractor invoices, late payments, and other costs, and the chart of
accounts, McDonald moved and Rinnan seconded to approve the Treasurer’s report.
The motion passed.
Dilworth
moved and Rinnan seconded that the Board initiate a welfare check on two
members who are late payers and could not be reached, pending additional
research by McDonald. The motion passed.
Karch
reviewed recent communications with the slope stability contractor. The contractor has made at least one
additional visit to the site in the past few weeks and is in the process of
preparing the report. Dilworth indicated
his preliminary conclusions, following a discussion with him, would likely affirm
the results of the earlier studies and identify some drainage issues which
should be addressed.
Dilworth
agreed to research responsibilities of various governmental agencies who own
land adjacent to Oakbrook Townhouses properties in the event of imminent danger
to Oakbrook Townhouses properties of falling trees located on governmental
property.
McDonald
reported on trash, a derelict vehicle, and heavy infestation of moss at 7711
Zircon Drive. The Board agreed to take
action to ameliorate the situation, in compliance with the law and association
bylaws.
Fire/Maintenance Right-of-Way
McDonald
reported on his investigation of the required 2-foot right-of-way behind each
property for fire protection purposes and general maintenance, which identified
14 properties which were not in compliance.
Rinnan moved and McDonald seconded to send a letter to the non-compliant
owners, providing thirty days for coming into compliance. For continued non-compliance, the Board will
authorize the work to be done, with the cost to be added to the monthly charge
for the non-compliant owner, in accordance with the Bylaws and “House Rules”,
both approved by the membership. The
motion carried. Later discussion centered on the maintenance of the
right-of-way areas between the buildings.
Karch
reported on work orders at 7409 and 7413.
Driveway Finish
Dilworth
reviewed advantages of a brush finish versus exposed aggregate finish for
driveways. To date, all Oakbrook
Townhouses driveways, including approximately 24 completed in the last few
years, have exposed aggregate finishes, which were the preferred finish option
when the Townhouses were built and later. Brushed finish driveways costs
average $7 per square foot, while the exposed aggregate finishes average $8. Pearcy questioned whether we should have two
different looking driveways. Dilworth
indicated current practice with exposed aggregate finish minimizes differential
appearance; and brushed finish has maintenance and cost advantages, and is the
current customer-preferred method. Following
discussion, Dilworth moved and Rinnan seconded to approve a brush finish to the
five previously approved driveways at 7601, 7603, 7703, 7715, and 7809. Motion carried, with Karch opposed on the
basis of differential appearance.
Maintenance & Repair of Back Decks
The Board
discussed the respective responsibilities of the association versus the owners
for deck maintenance. Issues include the
need for regular cleaning, regular removal of moisture adsorbing and absorbing fixtures
(eg., carpeting, planters, furniture, etc.), pressure washing, staining vs.
painting, and structural problems. Glamba
said to maintain generally means to keep
something in the condition which is required to continue to permit its intended
use, while repair is to bring it up to that level. Following discussion, Dilworth
moved and Glamba seconded that pressure washing and staining of back decks be
the responsibility of the association, provided the homeowner has not altered
the deck and has properly maintained the deck.
Motion passed 4-2, with Karch and McDonald opposed, preferring study and
a specific recommendation at the next meeting.
Adult Family Homes
Dilworth,
Karch, and Pearcy described the situation of the release of an individual
currently housed at Western State hospital and proposed to be released into an Adult
Family Home (ADF) in Lakewood. While the proposal has since been suspended, the
Lakewood City Council has proposed the establishment of regulations on the
broader issue of the placement of Adult Family Homes in Lakewood, and a
moratorium on any additional ADHs pending those regulations. McDonald moved and Rinnan seconded to table
further discussion to an indefinite time.
Motion carried.
Cottage Housing Proposal
Dilworth
and Karch described a proposal for cottage housing on the site of the former
swimming pool and tennis courts between Ruby Drive and Zircon Drive, across
from the west end of Oakbrook Townhouses.
This was the area formerly proposed for a 65-unit apartment project,
which was rejected by the court. The new
proposal envisions 16 single family residences on the property, as part of the
creation of a Public Development District (PDD) at a density somewhat above
that envisioned in the R3 zone in which it lies, and above that in the
CC&Rs of the 4th Addition, of which it is a part.
The next
Board meeting will be held October 9, 2017 at the home of Dave Hamann, 7533
Zircon Drive SW at 7:00 PM. It was moved
and seconded to adjourn the meeting. The
motion passed and the meeting was adjourned at 9:20 PM.
Respectfully submitted,
__________________________________________
Ken Karch, PE, Board President
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