Oakbrook Townhouses Board Meeting Minutes - February 12 2024

 

Minutes of Board of Directors Meeting

February 12, 2024

Oakbrook Townhouses, Inc.

c/o Willow Properties

9527 Bridgeport Way SW

Lakewood, WA 96499

 

The regular meeting of the Board of Directors of Oakbrook Townhouses (OT) was held February 12, 2024 at 7407 Zircon Drive SW, Lakewood, WA 98498.

 A quorum being present Board President Al Glamba called the meeting to order at 5:02 PM.

 Board members present were Jim Allsopp (by phone), Al Glamba, Ken Karch, and Doug Martin. 

 Approval of Minutes

 Glamba requested approval of the Board meeting minutes of January 16, 2024.  Martin moved and Allsopp seconded approval of the Board meeting minutes of January 16, 2024. The motion passed.

 Glamba requested approval of the Board meeting minutes of December 11, 2023.  Martin moved and Allsopp seconded approval of the Board meeting minutes of December 11, 2023. The motion passed.

 Treasurer’s Report

 Treasurer Karch presented financial and budget information, including that of December 31, 2023 and January 31, 2024.

                                                             December 31, 2023             January 31, 2024

Operating Account                               $     4,450.32                      $     7,320.88

Reserve Account                                  $ 200,552.84                      $ 202,554.53

Insurance Deductible Account          $     5,042.32                      $     5,042.32

Capital Improvement Account            $   15,729.07                      $   17,729.19

Insurance Holding                                $   32,000.00                      $   36,000.00

 Karch explained additional information presented, including Accounts Receivable, Prepaid Dues; Monthly Disbursements, and Dues Delinquencies.

 The Board discussed investment strategies for reserve account funds.

 Martin moved and Allsopp seconded to approve the Treasurer’s Report.  The motion passed.

 Review January 16, 2024 Annual Meeting

 The Board reviewed the outcomes of the January 16, 2024 Annual Members’ Meeting. Topics included approval of the minutes of the 2023 Annual Meeting; election of Board members Hamann, Karch, and Martin; cost of Cable TV; member delinquencies; materials left in driveways; and backup maintenance contract services.

 Heritage Restoration Lawsuit

 Glamba stated this topic would be deferred to later in the agenda.

 Update on 2021 Audit Report

 Glamba reported Willow Properties had received a request for information from the 2021 Audit Report auditor. Karch will follow up with Willow Properties.

 Update on Gutter Overflow at 7419 Zircon

 Karch reported that a contractor had been engaged at the January 16, 2024 Board meeting, but that he has not heard from, nor seen, any contractors at the site.  Glamba will follow up with Willow Properties.

 Garage Roof Leak at 7703 Zircon

 Glamba reported we have received three bids for repair of the garage roof leak at 7703 Zircon.  Martin moved and Allsopp seconded to close the bid process.  The motion passed.  Following discussion Allsopp moved and Martin seconded to approve the bid from the Roof Doctor in the amount of $6,470 plus tax to repair the roof leak at 7703 Zircon.  The motion passed.  The Board discussed the need to ensure the requests for proposals (RFPs) are clear, and provide a common basis for bidding by contractors, who are perfectly able to submit alternative solutions with their rationale.

 Clogged Drain Line at 7511 Zircon

Glamba reported Gary Pipelining and Drain Services LLC had unclogged the drain at 7511 Zircon Drive SW for $1,486.35.

 Status of Pooled Water on Garage Roof at 7803 Zircon

 Glamba reported  The Roof Doctor, Inc. cut in a scupper drain at 7803 Zircon Drive SW for $649.59. 

 The Board discussed roof leaks and clogged lines at several locations.

Status of Rear Deck Study by PDQ

Glamba reported no report has yet been received.

Request for Approval Wall Air Conditioning Unit at 7619 Zircon

The Board considered a request for installation of a wall air conditioner.  Following discussion Martin moved and Allsopp seconded to deny the request to install a wall air conditioning unit, offering to consider alternative methods not requiring a wall cut.  The motion passed.

Request for Installation of White Exterior Window Framing at 7505 Zircon

The Board considered a request for installation of white exterior window framing at 7505 Zircon.  Following discussion Martin moved and Allsopp seconded to deny the request, but to consider a more detailed request with colors compatible with the exterior color of the unit (along with brochures showing the proposed windows). The motion passed.

Executive Session on Heritage Restoration Litigation

It was moved, seconded, and approved to adjourn to Executive Session on the Heritage Restoration litigation.  Following Board discussion, during which no Board actions were taken, it was moved, seconded, and approved to return to general session.

Invoice from Miller Nash LLP

Glamba requested approval to pay an invoice from Miller Nash LLP in the amount of $637.00 for legal services through January 31, 2024.  Following discussion, Martin moved and Karch seconded to pay the invoice from Miller Nash LLP in the amount of $637.00. The motion passed.

Next Board Meeting

Glamba announced the next Board meeting will be held on March 11, 2024 at 7427 Zircon Drive SW, beginning at 5:00 PM.

Adjournment

It was moved and seconded to adjourn the meeting. The motion passed.  The meeting was adjourned at 6:22 PM.

Respectfully submitted,

 

 

Al Glamba, President