Minutes
of Board of Directors Meeting
May 8,
2023
Oakbrook
Townhouses, Inc.
c/o Willow
Properties
9527
Bridgeport Way SW
Lakewood,
WA 96499
The regular meeting of the Board of Directors
of Oakbrook Townhouses (OT) was held May 8, 2023 at 7427 Zircon Drive SW,
Lakewood, WA 98498.
A quorum being present Board President Al
Glamba called the meeting to order at 6:00 PM.
Board members present were Jim Allsopp, Al
Glamba, Ken Karch, Doug Martin, and Mike McDonald. Also present was member Sarah Bilski.
Minutes
Allsopp moved and McDonald seconded to
approve the minutes of the April 10, 2023 Board meeting. The motion passed.
Treasurer’s
Report
McDonald referenced the financials for the
past month. He reported the following in our various accounts:
Checking Account $
13,098.21
Reserve Account $
184,540.08
Insurance Deductible Account $
5,042.32
Capital Improvement Account $
22,736.08
Insurance Holding $
28,000.00
McDonald also reported on expenses.
The Board discussed progress on making
contributions to the reserve accounts, completion of payment for late insurance
payments, set asides for future insurance payments, and payment for the
Association’s annual registration with the Secretary of State.
Following discussion, Martin moved and
Allsopp seconded to approve the financial reports for the past four months. The
motion passed.
Heritage
Restoration Lawsuit
Glamba asked that this subject be deferred to
the end of the meeting.
Bilski asked about the progress on securing
the replacement cluster mailbox serving parts of Building 10 and all of
Buildings 11 and 12. She also mentioned possible problems with the incorrect
name of the Association on the monthly payment coupons. Following discussion, Glamba agreed to
discuss the payment coupon issue with Willow Properties.
Water
Leak at Building 1
Glamba reported the water leak in Building 1
had been repaired.
Water
Leak in Building 9
Glamba reported on a new water leak in
Building 9 and on plans to detect the location of the leak and make necessary
repairs.
2021
Audit Report
Glamba reported we are expecting an update soon
as to when the 2021 Audit Report will be complete. Meanwhile we have selected a
different auditor to complete the 2022 audit report.
Cluster
Mailbox Replacement
Glamba reported the damaged cluster mailbox
is under construction and will be installed upon completion.
Transblue
Gutter Problem at 7419 Zircon
Glamba reported Transblue, which installed
the gutters, has not yet been on site to inspect the overflow problem. Karch
provided photos to provide to Transblue.
RV
at 7607 Zircon
Glamba reported the notice to the owners of
an RV parked at 7607 Zircon went out, providing them 30 days to remove the RV,
which is in violation of the Oakbrook Townhouses CC&Rs.
Policy
for Sending Out Late Notices
Glamba indicated he had instructed Willow
Properties to send out late payment notices to members in arrears by more than
60 days. Allsopp moved and Martin
seconded to direct Willow Properties to send out late payment notices to
members in arrears by at least 60 days. The motion passed with McDonald
abstaining.
Three-way
Stop Signs Where Ruby and Zircon Drive Meet
Glamba reported on a meeting with Lakewood
Mayor Whelan in which he recommended three-way stop signs be installed at the
intersections of Ruby and Zircon Drive.
Allsopp moved and Karch seconded to follow-up with the Mayor’s office in
60 days. The motion passed.
Chambers
Creek Trail Bridge
Glamba reported plans for installation of the
second trail bridge over Chambers Creek are scheduled for 2024. The proposed bridge is about 1800 feet downstream
from the westernmost Oakbrook Townhouses property.
Reflective
Tape for Cluster Mailboxes
Martin moved and Karch seconded to purchase
reflective tape for affixing to our cluster mailboxes if permitted by the City
of Lakewood. The motion passed.
Tree
Spraying
Glamba reported that tree spraying for pest
control was needed, but would be an additional cost in the current contractor
work program, and recommended that we consider additional bids before making a
decision. Karch recommended that we have an RFP (Request For Proposal)
prepared, to allow the Board to compare proposals.
Non-Board
Member Assistance to the Board
Glamba suggested the Board consider seeking
out the many talents among members of the community to assist the Board in its
work, even if not Board members, and suggested several examples. Karch cautioned that such persons might not
be covered by our Directors and Officers insurance, that any such assistance
needed to be narrowly prescribed, and that it needed to fit within the bounds
of the Work Order Policy adopted by the Board in April.
Interest
on Investments
McDonald suggested that the Board consider
investing a portion of our Reserve Accounts and/or Insurance Deductible funds
into better interest-bearing securities. The general Board reaction was
positive, subject to further research by McDonald.
Heritage
Restoration Litigation
It was moved, seconded, and approved to go
into Executive Session to discuss litigation.
Following
the Executive Session, during which no actions were taken, the motion to return
to regular session was made, seconded, and approved.
Approval to Pay
Invoice
McDonald moved and Karch seconded to approve
payment of the latest McFerran Law invoice in the amount of $419.50. The motion
passed.
Next Board Meeting
Glamba
announced the next Board meeting will be held at 6:00 PM on June 12, 2023 at 7531
Zircon Drive SW.
Adjournment
It
was moved and seconded to adjourn the meeting. The motion passed. The meeting was adjourned at 7:53 PM.
Respectfully
submitted,
Al
Glamba, President
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