Minutes of Board of Directors Meeting
June 10, 2024
Oakbrook Townhouses, Inc.
c/o Willow Properties
9527 Bridgeport Way SW
Lakewood, WA 96499
The regular meeting of the Board of Directors of Oakbrook Townhouses (OT) was held June 10, 2024 at 7425 Zircon Drive SW, Lakewood, WA 98498.
A quorum being present Board President Al Glamba called the meeting to order at 5:00 PM.
Board members present were Jim Allsopp, Al Glamba, Ken Karch (by phone), and Doug Martin.
Approval of Minutes
Glamba requested approval of the DRAFT Board meeting minutes of May 13, 2024. Allsopp moved and Karch seconded approval of the DRAFT Board meeting minutes of May 13, 2024. The motion passed.
Treasurer’s Report
Treasurer Karch presented financial and budget information, including that concluding April 30 and May 31, 2024.
April 30, 2024_________May 31, 2024
Operating Account $ 20,621.51 $
10,948.73
Reserve Account $ 208,559.61 $
210,561.31
Insurance Deductible Account $ 5,042.32 $
5,042.32
Capital Improvement Account $ 23,729.66 $
25,729.85
Insurance Holding $
32,000.00 $
36,000.00
Karch explained additional information presented, including Reserve Account and Operating Account balances.
Martin moved and Allsopp seconded to approve the Treasurer’s Report ending May 31, 2024. The motion passed.
Ratification of Green Effects Invoice
Glamba reported that in his absence Martin authorized payment of invoice number 22759 from Green Effects in the amount of $744.28 and asked for Board ratification of same. Following discussion, Allsopp moved and Glamba seconded ratification of same. The motion passed.
Heritage Restoration Lawsuit
Glamba stated this topic would be deferred to later in the agenda.
Update on 2021 Audit Report
Glamba reported that he had submitted material to Willow Properties to meet the request of the auditor, but the report has not yet been received.
Status of Rear Deck Study by PDQ
Glamba reported a report has been received. It identifies three rear decks requiring urgent attention: 7429, 7617, and 7619 Zircon. Allsopp recommended Willow Properties be requested to submit the 2024 report, including priorities, instead of the 2015 report.
Rear Deck Replacement at 7523 Zircon
Glamba reported the deck has been modified by the unit owner and is therefore his/her responsibility.
Garage Deck at 7805 Zircon
Glamba reported this project has been completed.
Garage Roof Leak at 7433 Zircon
Glamba reported the garage roof at 7433 Zircon apparently has Trex decking, which has to be removed to determine the condition of the torch down membrane before determining the source of leakage, and that this needs to await a break in the weather. The Board had a lengthy discussion about owner responsibility for garage deck leaks when (s)he has installed decking on top of the torch down membrane. The Board had a lengthy discussion regarding the need for Willow Properties to better coordinate status reports with the President prior to Board meetings. Glamba reported CR Roofing is expected out this week and that a bid from Roof Doctor has been received.
Garage Roof Leak at 7619 Zircon
Glamba reported a clogged drain line may be responsible for the apparent roof leak and that a contractor is expected to visit shortly.
Garage Roof Leak at 7627 Zircon
Glamba reported this project has been completed.
Consideration of Investmant of Funds in CDs
Glamba reported on his research of possible investments in a CD to secure modest amounts of interest for funds in our reserve accounts. Following extensive discussion, the Board tabled further consideration pending further research.
Rear Deck Replacement at 7429 Zircon
Glamba reported Willow Properties is awaiting a response from PDQ as to its capability and cost for repair or replacement.
Proposed Garage Roof Planking Policy
The Board discussed a possible policy to protect the torch down roofing material on garage roofs. Following discussion, Martin moved and Allsopp seconded to adopt the proposed Garage Roof Planking Policy. The motion passed.
Interior Garage Damage at 7703 Zircon
Glamba reported that Willow Properties reported that the unit owner has sought out contractors for the interior damage repair and so is taking responsibility for same. The Board took no action.
Request to Pierce Exterior Wall to Install Air Conditioner at 7619 Zircon
Glamba reported a modification to the original proposal has been received involving a lessor wall hole. Following discussion, Martin moved and Allsopp seconded to provide conditional approval of a small hole (2.5 x 3.0 inches) at a location at the rear of the unit installed by the licensed, bonded, and insurer contractor, and provision of documentation and notice of the date of installation to permit Association inspection. The Board agreed to ask Willow Properties to confirm contractor licensing, bonding, and insurance status. The motion passed.
Garage Door Replacement at 7533 Zircon
Glamba reported the replacement of the garage door at 7533 Zircon has been completed.
Garage Door Replacement at 7513 Zircon
Glamba reported the replacement of the garage door at 7513 Zircon has been completed.
Alleged Violation of House Rules re Defecating Dogs at 7623 Zircon
Glamba reported a complaint has been received about the failure to clean up after defecating dogs and related issues and recommended that Willow Properties send the alleged offenders a letter citing the complaint and the requirements of the Oakbrook Townhouses House Rules and City of Lakewood Municipal Code. Following discussion, Martin moved and Allsopp seconded to send such a warning letter. The motion passed.
Damage to Sprinkler Heads
Glamba referenced recent damage to sprinkler heads caused by driving off the paved driveways. He indicated Willow Properties reported that all recent damage has been corrected, and asked that members be reminded that they, their guests, and their contractors avoid driving except on the pavement. He also asked whether the sprinklers could be directed in a particular direction.
Cracked Pipe at 7533 Zircon
Glamba reported on a cracked pipe at 7533 Zircon, and that PDQ will flush the pipe and make recommendations once it has dried out.
Executive Session on Heritage Restoration Litigation
It was moved, seconded, and approved to adjourn to Executive Session on the Heritage Restoration litigation. Following Board discussion, during which no Board actions were taken, it was moved, seconded, and approved to return to general session.
Invoice from Miller Nash
Glamba requested Board approval for the invoice # 2233883 from Miller Nash for legal services thru April 30, 2024 in the amount of $1,318.75. Following discussion, Glamba moved and Martin seconded to approve payment of the invoice via electronic funds transfer. The motion passed.
Invoice from McFerran Law
Glamba moved and Allsopp seconded approval for the invoice from McFerran Law for legal services thru May 25, 2024 in the amount of $2,159.50. The motion passed.
Maintenance of HOA Property Between Certain Buildings.
Allsopp updated the Board on progress about the lack of maintenance of the HOA property between certain buildings. He is working on a proposal to correct the situation.
Next Board Meeting
Glamba announced the next Board meeting will be held on July 8, 2024 at 5:00 PM at 7425 Zircon Drive SW.
Adjournment
It was moved and seconded to adjourn the meeting. The motion passed. The meeting was adjourned at 6:34 PM.
Respectfully submitted,
Al
Glamba, President
No comments:
Post a Comment