Minutes of Board of
Directors Meeting
April 9, 2018
Oakbrook Townhouse,
Inc.
c/o Northwest
Properties Agency, Inc.
9527 Bridgeport Way
SW
Lakewood, WA 96499
The
regular meeting of the Board of Directors of Oakbrook Townhouses (OT) was held April
9, 2018 at the home of Ken Karch, 7419 Zircon Drive SW, Lakewood, WA.
A
quorum being present, Board President Ken Karch called the meeting to order at
7:14 PM.
Board
members present were Al Glamba, Dave Hamann, Ken Karch, Mike McDonald, Jim
Pearcy, and Steve Rinnan, as were members Kathy Johnson and Barbara James, and Chris
Morris and Michelle Selberg from Northwest Properties.
Minutes
Rinnan moved
and Pearcy seconded to approve the March 12, 2018 Board meeting minutes as amended
(address change from 7509 to 7409). The
motion passed.
Treasurer’s Report
Pearcy
presented the Treasurer’s Report. Following discussion of utility and contractor
billings, insurance set-asides, and late payers, McDonald moved and Hamann
seconded to approve the Treasurer’s report.
The motion passed.
Old Business
Karch
reported that the slope stability contractor had committed to visit the
development when the weather improves, with a report expected shortly.
Karch
reported on roof repair work carried out by CRS Roofing on 7421, and requested
internal damage repair work costs be referred to them.
Karch
presented a proposal by PRO-VAC for TVing the rear drainage system of buildings
1 through 6. Following discussion,
McDonald moved and Hamann seconded approval of the proposal by PRO-VAC to TV
the rear drainage systems of buildings 1 through 6, in the amount of $4,050. The motion passed.
Members
reported on feedback received from members on the proposal to provide lockable
cluster mailboxes for the community. Of
nine comments received from members to date in response to the recent mail-out,
all were favorable, with questions raised about convenience, size, placement,
weather protection, aesthetics, key ownership, and opt-out provisions. Following discussion, it was moved and
seconded that the Board proceed with the development of a detailed proposal and
letter to the membership prior to submitting a proposed bylaws change to the
membership at the January, 2019 annual members’ meeting. The motion passed.
Karch
presented a bid from Frank and Sons to repair a portion of a garage roof at
7433 Zircon Drive. Following discussion,
it was moved and seconded to approve the Frank and Sons bid for $1,650 for deck
repair at 7433 Zircon. The motion
passed.
Pearcy
and Karch reported on the recent hearing on Adult Family Homes, and passed out
a summary of the situation prepared by others.
Karch
reported on an update by others on the Ruby Drive PDD proposal, indicating that
the 4th Addition HOA does not have to file suit again, as the
developer has acknowledged the covenants and the earlier summary judgement, and
is redoing its proposal consistent with them.
Following
discussions on safe deposit boxes, the Board agreed to deposit key documents
with Northwest Properties, which has a secure location. Meanwhile, all documents have been scanned.
Karch
presented a proposal from Ronald L. Moore, CPA, who offered to prepare our
annual audit and tax return again this year for $2,000. Following discussion, McDonald moved and
Pearcy seconded to engage Ronald Moore, CPA for our annual audit and tax
preparation. The motion carried.
New Business
Karch
reported on reports of a foundation leak at 7609 Zircon. A plumber has been asked to investigate and
report.
Karch
reported on a report of rodent noise in building 3; pest control
contractor Whitworth recommended, and
was authorized to apply, treatments as necessary.
Karch
reported on a request at 7527 to install a faucet on the garage deck, which he
had approved.
The
Board authorized distribution of the Smart Watering Policy to the membership.
Karch
passed out additional materials to update the Board Orientation Notebook, and
distributed copies of a DVD containing a variety of Oakbrook Townhouses materials.
Next Meeting
The
next Board meeting will be held May 14, 2018, at the home of Dave Hamann at 7533
Zircon Drive at 7:00 PM.
It was moved
and seconded to adjourn the meeting. The
motion passed and the meeting was adjourned at 8:33 PM.
Respectfully submitted,
__________________________________________
Ken Karch, PE, Board President
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