Minutes of Board of Directors Meeting
February 12, 2018
Oakbrook Townhouse, Inc.
c/o Northwest Properties Agency, Inc.
9527 Bridgeport Way SW
Lakewood, WA 96499
The
regular meeting of the Board of Directors of Oakbrook Townhouses (OT) was held February
12, 2018 at the home of Jim Pearcy, 7813 Zircon Drive SW.
A
quorum being present, Board President Ken Karch called the meeting to order at
7:10 PM.
Board
members present were Al Glamba, Ken Karch, Mike McDonald (by phone), Jim Pearcy,
and Carol Rehnberg, as were member Kathy Johnson, and Bill and Pat Price from
Northwest Properties.
Each of
the attendees introduced themselves for the benefit of new Board member Carol
Rehnberg, who was welcomed to the Board.
Minutes
Pearcy moved
and Glamba seconded to approve the January 9, 2018 Board meeting minutes as submitted. The motion passed.
Pearcy
moved and Glamba seconded to approve the January 18, 2018 Annual Members’
Meeting minutes as submitted, for submission to the members at their next
Annual Meeting in January, 2019 for ratification. The motion passed.
Glamba
moved and Rehnberg seconded to approve the January 18, 2018 Board meeting
minutes as submitted. The motion passed.
Election of Secretary
Following
discussion, Glamba moved and Pearcy seconded to elect Carol Rehnberg as
Secretary for 2018. The motion passed.
The Board roster will be updated.
After Action Review of Annual Members’
Meeting
Board
members discussed “well dones” and “opportunities for improvement.” Board members were pleased with the good
attendance, positive environment and comments, and the accommodations and refreshments. Issues raised by members included the need
for completion of the slope stability study, improved communication regarding
tree trimming, concerns about mailbox vandalism, and questions about the new
driveway (brush) finish.
Board
member Dave Hamann arrived.
Following
an extended discussion on the possibility of cluster mailboxes, Hamann agreed
to research the matter further.
Treasurer’s Report
Pearcy
presented the Treasurer’s Report. Following discussion of contractor, roofing,
and late payment issues, Hamann moved and Glamba seconded approval of the
Treasurer’s report. The motion passed.
Pearcy
moved and Glamba seconded to send registered letters to two members whose dues
receivables exceeded 90 days. Motion
passed.
Old Business
Karch
reported on efforts to secure an alternate geological consultant to complete a
slope stability assessment.
Karch
reported on a second (follow-up) survey of the properties which had a need for
clearing a 2-foot right-of-way across the rear of the property for fire and
maintenance purposes. NWP has sent required letters to several owners. Hamann
agreed to carry out a final inspection on the outstanding properties.
Karch and
Pearcy updated the Board on the issue of adult family homes in Lakewood,
previously discussed by the Board.
Karch
reported on the proposed 16-unit PDD development on the open space property
previously occupied by the tennis courts and swimming pool.
New Business
Karch
passed out a copy of the Board orientation notebook to new member Rehnberg, and
indicated the notebooks of all Board members needed to be updated. The Board will consider the matter at its
next meeting, and members were asked to bring their notebooks for updating.
Karch
described the need to open a new safe deposit box following closure of our
existing box. The Board agreed that the
President, Vice-President, and Treasurer should be those with signature
authority.
Pearcy
reported on recent reports of petty theft and vandalism occurring in
Oakbrook. The Board discussed the matter
and urged members to be particularly alert to such risks.
Karch
introduced a proposed Board policy on garage deck planking, and asked the Board
to consider it for discussion at the next meeting.
Next Meeting
The
next Board meeting will be held March 12, 2018, at the home of Carol Rehnberg
at 69 Leschi Drive in Steilacoom at 7:00 PM.
It was moved
and seconded to adjourn the meeting. The
motion passed and the meeting was adjourned at 8:46 PM.
Respectfully submitted,
__________________________________________
Ken Karch, PE, Board President
No comments:
Post a Comment