Minutes of Board of
Directors Meeting
March 12, 2018
Oakbrook Townhouse,
Inc.
c/o Northwest
Properties Agency, Inc.
9527 Bridgeport Way
SW
Lakewood, WA 96499
The
regular meeting of the Board of Directors of Oakbrook Townhouses (OT) was held March
12, 2018 at the home of Carol Rehnberg, 69 Leschi Drive, Steilacoom, WA.
A
quorum being present, Board President Ken Karch called the meeting to order at
7:14 PM.
Board
members present were Al Glamba, Ken Karch, Jim Pearcy, Carol Rehnberg, and
Steve Rinnan, as were member Kathy Johnson, and Chris Morris and Michelle
Selberg from Northwest Properties.
Minutes
Pearcy moved
and Glamba seconded to approve the February 12, 2018 Board meeting minutes as submitted. The motion passed.
Treasurer’s Report
Pearcy
presented the Treasurer’s Report. Following discussion of utility and contractor
billings, and late payers, Glamba moved and Rinnan seconded to initiate a lien
procedure against Anita Johnson at 7525 Zircon Drive for late payment. Certified letters have been sent and
received, but have produced no response. The motion passed. The Board
authorized NWP to prepare the necessary paperwork for signature of the
President.
Rehnberg
moved and Glamba seconded to approve the Treasurer’s report. The motion passed.
Old Business
Karch
reported that the slope stability contractor had committed to visit the
development this week, with a report expected in the next month.
Karch
reported on the final inspection carried out by Dave Hamann on the required
2-foot rights-of-way behind the units, and found all units in compliance, with
only minor issues. The Board expressed
its appreciation to Dave for his follow-up work.
Karch
passed out materials to update all materials in the Board Member Orientation notebooks.
Karch and
Pearcy updated the Board on the issue of adult family homes in Lakewood,
previously discussed by the Board.
Karch
reported on the proposed 16-unit PDD development on the open space property previously
occupied by the tennis courts and swimming pool.
New Business
Karch
reported on his meeting with a Pro-Vac representative to TV the drain pipes at
the rear of the buildings and prepare an inventory and map of the rear drainage
system. A proposal is expected in the
next few days.
The
Board discussed the report prepared by Dave Hamann on a community mailbox
system, following interest expressed at 2018 Annual Members’ meeting. The Board decided to forward the report to
the membership with the minutes and request comments before taking further
action. NOTE: As a result, a copy is attached, with a request that members
forward their comments to NWP or to any Board member.
The Board
discussed a proposal to clarify the respective responsibilities for members who
place planking or other materials on garage roof decks, but took no action.
Following
discussion of the need to conduct an annual audit and prepare our tax returns,
Pearcy moved and Glamba seconded to engage Ron Moore to do the audit and tax
return work again this year. The motion
passed.
Karch
reported on a request to approve an air conditioner at 7509 Zircon. Following discussion, Rinnan moved and Glamba
seconded that conditional approval be granted to the owner, provided that the
unit conform to all Federal, state, and local laws; that all necessary permits
are secured; that it be installed by a licensed, insured, and bonded
contractor; that it conform to general design and installation of similar air
conditioning units; that it be supported by a properly designed pad; and that
it not interfere with fire control access. The motion passed.
Next Meeting
The
next Board meeting will be held April 9, 2018, at the home of Ken Karch at 7419
Zircon Drive at 7:00 PM.
It was moved
and seconded to adjourn the meeting. The
motion passed and the meeting was adjourned at 8:31 PM.
Respectfully submitted,
__________________________________________
Ken Karch, PE, Board President
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