Oakbrook Townhouses Board Meeting Minutes May 14 2018

Minutes of Board of Directors Meeting

May 14, 2018

Oakbrook Townhouse, Inc.

c/o Northwest Properties Agency, Inc.

9527 Bridgeport Way SW

Lakewood, WA 96499

The regular meeting of the Board of Directors of Oakbrook Townhouses (OT) was held May 14, 2018 at the home of Dave Hamann, 7533 Zircon Drive SW, Lakewood, WA.

A quorum being present, Board President Ken Karch called the meeting to order at 7:06 PM.

Board members present were Al Glamba, Dave Hamann, Ken Karch, Mike McDonald, Jim Pearcy, and Carol Rehnberg, as were members Kathy Johnson and Jack Martin, and Chris Morris and Michelle Selberg from Northwest Properties.

Minutes

Hamann moved and Glamba seconded to approve the April 9, 2018 Board meeting minutes as submitted.  The motion passed.

Treasurer’s Report

Pearcy presented the Treasurer’s Report.  Following discussion of utility and contractor billings, and late payers, McDonald moved and Hamann seconded to approve the Treasurer’s report.  The motion passed.

Jack Martin described a sewer backup at 7713.  A video of the sewer line revealed a blockage under the garage and/or driveway, and the video company submitted a proposal to remove and replace part of the driveway and do necessary repair work, in an amount of $6,850, plus tax.  Following Board discussion the Board concluded that the responsibility for any work under the driveway was association responsibility, while that beneath the home is the homeowners’ insurance company responsibility.  Martin stated his insurance company had reviewed the internal damage and was prepared to assume the cost for that portion of the needed internal remediation work. 

McDonald moved and Pearcy seconded to seek a bid from Concrete Impressions to replace the driveway at 7713 Zircon in two stages, allowing interim work to proceed to repair and/or replace the sewer line running under the driveway, and related work under the garage.  The motion passed.

McDonald moved and Rehnberg seconded that, if the proposal from Concrete Impressions is below $5,000, that NWP be authorized to remove the driveway immediately.  The motion passed.

Old Business

Karch reported that he had not had any communications back from our slope stability contractor, despite repeated efforts to contact them.  The Board expressed concern over the delay and asked Karch to email the contractor seeking an update. (Author’s Note: the contractor responded and the draft report was received June 4).

Karch reported resolution on a late payment situation and no progress on the Board approved TVing of the rear drainage system

Karch passed out a draft list of items to be contained in a notification to the membership on a proposal to adopt a cluster mailbox system for Oakbrook Townhouses prior to a needed bylaw change.

Karch reported on the City of Lakewood’s position and action on the issue of Adult Family Homes.

Karch reported that the contractor is reviewing the design of his proposal for single family homes in the area previously occupied by the tennis court and swimming pool in light of the reminder letter recently sent by the Fourth Addition attorneys, but has not yet submitted a new proposal to the City.

Karch reported on the leak at 7609, which was found by a plumbing contractor, as was evident from photos, to be an internal non-pressurized sewer leak, and not a pressurized water system leak, and was the responsibility of the homeowner.

New Business

Karch passed out copies of the earthquake insurance proposal from Bell-Anderson, which would continue the insurance coverage now in effect for a premium of $13,025. Following discussion, including questions about the budget set-aside and the 10% deductible, Hamann moved and Glamba seconded to adopt the proposal as offered by Bell-Anderson, in the amount of $13,025, and authorized the President to sign necessary papers and NWP to pay the premium. The motion carried.

Karch reported on a problem encountered occasionally by several members on failure of signals for cable TV, phone, and internet service.

Next Meeting

The next Board meeting will be held June 11, 2018, at the home of Mike McDonald at 7531 Zircon Drive at 7:00 PM. 

It was moved and seconded to adjourn the meeting.  The motion passed and the meeting was adjourned at 8:27 PM.

Respectfully submitted,

__________________________________________

Ken Karch, PE, Board President