Oakbrook Townhouses Board Meeting Minutes June 11 2018

Minutes of Board of Directors Meeting

June 11, 2018

Oakbrook Townhouse, Inc.

c/o Northwest Properties Agency, Inc.

9527 Bridgeport Way SW

Lakewood, WA 96499

The regular meeting of the Board of Directors of Oakbrook Townhouses (OT) was held June 11, 2018 at the home of Mike McDonald, 7531 Zircon Drive SW, Lakewood, WA.

A quorum being present, Board President Ken Karch called the meeting to order at 7:09 PM.

Board members present were Al Glamba, Dave Hamann, Ken Karch, Mike McDonald, Jim Pearcy, and Steve Rinnan, as were member Kathy Johnson, and Chris Morris and Michelle Selberg from Northwest Properties.

Minutes

McDonald moved and Hamann seconded to approve the May 14, 2018 Board meeting minutes as submitted.  The motion passed.

In accordance with the Board agreement at the May 14 meeting, Karch secured email concurrence from five Board members to proceed with the proposal from Concrete Impressions to replace the driveway at 7713 Zircon following a sewer backup, in the amount of $5,405.40, including tax, as this issue was considered an emergency situation.

Treasurer’s Report

Pearcy presented the Treasurer’s Report.  Following discussion of the reserve and capital improvements accounts, insurance, late payers, and possible application errors, it was moved and seconded to approve the Treasurer’s report, subject to corrections discussed.  The motion passed.

Old Business

Karch reported that the slope stability report has been received, and was sent to Board members last week.  He briefly summarized the results in five areas and mapped the specific locations on a map of the development.  The Board asked that copies of the report and summary be sent to the membership (attached) and that members of the Board should meet with the contractor on site to review key aspects. Pearcy moved and McDonald seconded to authorize payment of the contract with GeoResources. The motion passed.

Karch reported on the sewer breakage in the driveway at 7713 Zircon, causing flooding of the lower floor.  The Board authorized engagement of Concrete Impressions to replace the entire driveway in conjunction with repair of the sewer line, to be done by others.  A bid from Concrete Impressions, of Graham, WA in the amount of $5,405.40, including tax, was approved by an email vote of the Board, and a proposal by All City Construction of Tacoma, WA in the amount of $1,376.25 including tax was approved by the President, with work to be coordinated by Northwest Properties and PDQ. Internal work needed is covered by the owner’s homeowners insurance. The event was considered an emergency requiring immediate attention.

McDonald and Karch reported on conversations with the Concrete Impressions indicating the experimental brushed concrete driveway, while slightly less expensive than the older exposed aggregate finish, would last somewhat longer.  The Board was reminded of member concerns expressed at the Annual Meeting about the appearance of the brushed concrete finish in the driveways replaced on an experimental basis last year.  After further discussion Hamann moved and Pearcy seconded to replace the 7713 driveway with an exposed aggregate finish.  The motion carried with McDonald abstaining.

Pearcy reported on a sewer blockage inside 7813 and raised a question about the extent to which early cast iron sewer pipe may present problems in other units as it reaches its useful life. He also raised the question of whether we should video the sanitary and storm sewer drains in the front of the buildings.

The Board requested NWP to identify any other association bylaw provisions relating to cluster mailboxes.

Karch reported the City of Lakewood has sued the State of Washington over the issue of adult family homes. 

Members reported favorably on the mowing of grass in the Ruby Apartments site, recalling the several grass fires that occurred on the site last year.

New Business

Glamba reported on a joint proposal of University Place, Lakewood, and Pierce County to construct a 2.5 mile trail along the north side of Chambers Creek from Kobayashi Park to the Chambers Creek Road Trailhead. The Board agreed it should watch developments on this proposal.

Next Meeting

The next Board meeting will be held July 9, 2018, at the home of Jim Pearcy at 7813 Zircon Drive at 7:00 PM. 

It was moved and seconded to adjourn the meeting.  The motion passed and the meeting was adjourned at 8:29 PM.

Respectfully submitted,

__________________________________________

Ken Karch, PE, Board President