Oakbrook
Townhouses, Inc.
c/o Willow Properties 253
581-5199
9527 Bridgeport Way SW chris@willowproperties.com
Lakewood, WA 98499-2801
Minutes of Board of Directors Meeting
April 14, 2025
Oakbrook Townhouses,
Inc.
The regular meeting of the Board of Directors of Oakbrook Townhouses (OT) was held April 14, 2025 at the Lakewood Public Library, 10202 Gravelly Lake Drive S.W., Tacoma, WA 98499.
A quorum being present Board President Al Glamba called the meeting to order at 4:05 PM.
Board members present were Al Glamba, Ken Karch, Doug Martin, and Jonathon Welsh.
Approval of Board Meeting Minutes of March 17, 2025
Glamba requested approval of the draft Board meeting minutes of March 17, 2025. Following discussion, Martin moved and Welsh seconded approval of DRAFT 2 of the March 17, 2025 Board meeting minutes. The motion passed.
Treasurer’s Report
Treasurer Karch described the March 31, 2025 Treasurer’s report previously sent out..
Glamba read the figures for March 31, 2025 into the record.
February 28, 2025 March 31, 2025
Operating Account 1824 $
47,134.74 $ 47,504.74
Reserve Account 1449 $ 128,577.79 $ 130,571.29
Sound Credit Union Share Cert 4221 $ 100,000.00 $ 100,000.00
Capital Improvement Account 6172 $ 19,723.87 $ 21,724.02
Following discussion, Welsh moved and Martin seconded to approve the March 31, 2025 Treasurer’s Report, as amended. The motion passed.
Heritage Restoration Lawsuit
Glamba stated this topic will be deferred to the Executive Session later in the meeting.
Update on 2021 Audit Report
Glamba reported he had no new information from Willow Properties as to the status of this issue.
Status of Garage Roof Replacement at 7719 Zircon
Glamba reported that Chris had reported that we are waiting a bid from Lakewood Roofing, and that Frank & Sons will no longer submit bids for Oakbrook Townhouses, Inc..
Status of Garage Roof Replacement at 7619 Zircon
Glamba reported Chris reported that she had contacted Roof Doctor on March 25 and let them know this was approved. The agent told her he would contact Chris with a date soon. She reported she emailed him again to check for an update but hasn’t heard back.
Status of Rear Deck Replacement at 7619 Zircon
Glamba reported Chris had reported that Edwin has been waiting for the owner to remove the AC unit and other items from the deck. She reported that she had received an email from the owner on Friday that everything had been cleared, that Chris has emailed Edwin to that effect, and that she expected him to begin work on it shortly.
Repair or Replacement of Addition at 7427 Zircon
The Board discussed a request from the owner to anticipate and repair or replace of the roof of an addition at 7427 Zircon. Following extensive discussion, during which issues involving the nature of the damage and responsibilities of the Association and the owner, Welsh moved and Karch seconded that the request be rejected. The motion passed, with Glamba and Martin abstaining.
Goals for 2025
Glamba reported that the Oakbrook Townhouses Goals for 2025 were contained in the March 17, 2025 minutes just approved. Following discussion, Welsh moved and Karch seconded approval of the Goals for 2025. The motion passed, with Martin abstaining.
Update on Request to Remove Vegetation at 7507
Glamba reported on the request to remove vegetation at 7507 Zircon. Following discussion, Martin moved to reject the verbal request and to request that the owner prepare a plan which includes a plan for replanting the rhodies and for identifying the replacement vegetation, all in accordance with the Landscaping Policy adopted by the Board in 2016. The motion passed. Karch recommended that a new survey of landscaping view obstruction be conducted to replace the 2019 survey.
Placing a Lien
Glamba initiated discussion on whether to initiate a lien at 7711 Zircon for unpaid monthly charges. Following discussion, which included the implication of foreclosures, bankruputcies, and tax sales on our liens, Karch recommended securing additional information on how the process works from Willow Properties, our attorney, and/or the Washington State Chapter of the Community Associations Institute (WSCAI) The Board deferred consideration.
Entry of Rodents Into Wall and Crawl Spaces
Glamba reported several members have complained of rodents entering the wall and crawl spaces of their units, asked for suggestions, and recommended that we send appropriate materials to the membership. Karch suggested use of an Ai-based tool to secure information on what HOAs and members can do to resolve this issue.
Cost of Garage Roof Replacement
Glamba asked the Board to consider the cost increases associated with the repair and/or replacement of garage roofs. Karch described the analyses of costs done in the 2008-2010 time frame, and agreed to submit it to the Board.
Executive Session on Heritage Restoration Litigation
It was moved, seconded, and approved to adjourn to Executive Session on the Heritage Restoration litigation. Following Board discussion, during which no Board actions were taken, it was moved, seconded, and approved to return to general session.
Glamba asked for approval to pay invoice #2254066 from Miller-Nash LLP, for legal services rendered thru February 28 in the amount of $204.00. Motion was made by Welsh and seconded by Martin to pay said invoice by electronic funds transfer. The motion passed.
Sale of 7433 Zircon
Karch clarified the situation of the sale of 7433 Zircon for the Board.
Next Board Meeting
The next Board meetings will be held at the Lakewood Public Library on May 12, 2025 and June 10, 2025, both at 4:00 PM.
Glamba asked Board members to think about what color paint we should consider for the next external painting job.
Thanks to Doug Martin for His Service on the Board
Board members took cognizance of Doug Martin selling his unit and stepping down from the Board, and thanked him for his service.
Adjournment
It was moved and seconded to adjourn the meeting. The motion passed. The meeting was adjourned at 5:58 PM.
Respectfully submitted,
Al
Glamba, President
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