Oakbrook Townhouses, Inc.
c/o Willow Properties 253
581-5199
9527 Bridgeport Way SW chris@willowproperties.com
Lakewood, WA 98499-2801
Minutes of Board of Directors Meeting
March 17, 2025
Oakbrook Townhouses,
Inc.
The regular meeting of the Board of Directors of Oakbrook Townhouses (OT) was held March 17, 2025 at the Lakewood Public Library, 10202 Gravelly Lake Drive S.W., Tacoma, WA 98499.
A quorum being present Board President Al Glamba called the meeting to order at 4:06 PM.
Board members present were Al Glamba, Ken Karch, Doug Martin, and Jonathon Welsh. Also attending was Robert Larson, 7619 Zircon.
Approval of Board Meeting Minutes of February 10, 2025
Glamba requested approval of the draft Board meeting minutes of February 10, 2025. Following discussion about the need to notify the membership of the somewhat modified position of the insurance underwriters, Welsh moved and Martin seconded approval of DRAFT 5 of the February 10, 2025 Board meeting minutes. The motion passed. Wording added is as follows:
Mike Englund, our insurance broker, had earlier reported that he had discussed the woodburning fireplace issue with the underwriter—they are comfortable with the use of the fireplaces subject to annual maintenance and inspections. They would like to know that a system exists for unit owners to have their fireplace serviced and evidence of the servicing be provided to the Board of Directors each year. Hopefully not too much work administratively—with or without the insurance company involvement, it’s just a good idea to have fireplaces serviced annually.
Rear Deck at 7619 Zircon
Glamba requested approval for replacement of the rear deck at 7619 Zircon Drive in accordance with the proposal by PDQ in the amount of $10,500 plus tax, with a 50% down payment for PDQ Construction for materials and supplies. Member Larson provided the Board with additional information. Following discussion, Welsh moved and Martin seconded approval for replacement of the rear deck at 7619 Zircon Drive in accordance with the proposal by PDQ in the amount of $10,500 plus tax. The motion passed.
Leaking Garage Deck at 7619 Zircon
Member Larson described a continuing leak into his garage from the garage deck, and asked for help in resolving the issue. Following discussion, Welsh moved and Martin seconded to ask PDQ to visit the site and make recommendations. The motion passed.
Treasurer’s Report
Treasurer Karch described the February 28, 2025 Treasurer’s report previously sent out, pointing out the transfer of $100,000 to an interest-bearing share certificate at Sound Credit Union.
Glamba read the figures for February 28, 2025 into the record.
January 31, 2025 February 28, 2025
Operating Account 1824 $ 44,756.44 $
47,134.74
Reserve Account 1449 $ 226,575.87 $ 128,577.79
Sound Credit Union Share Cert 4221 $ 0.00 $ 100,000.00
Capital Improvement Account 6172 $ 17,723.73 $
19,723.87
Following discussion at which four minor corrections were made, Martin moved and Welsh seconded to approve the February 28, 2025 Treasurer’s Report, as amended. The motion passed.
Heritage Restoration Lawsuit
Glamba stated this topic will be deferred to the Executive Session later in the meeting.
Update on 2021 Audit Report
Glamba reported he had no new information from Willow Properties as to the status of this issue.
Status of Clogged Pipe at 7533 Zircon
Glamba reported work on this project has been completed.
Corporate Transparency Act Reporting
Glamba and Karch reported on the current status of the Business Owners Information Reporting (BOIR). Oakbrook Townhouses has filed voluntarily, and the report has been accepted. The Department of Justice has decided not to pursue the filing or penalty issue for HOAs. Further information can be obtained on YouTube at:
https://www.youtube.com/watch?v=Ufnxel3imUc&t=537s
Update on Mold Remediation at 7617 Zircon
Glamba reported the mold remediation work at 7617 Zircon has been largely complete, and he has asked PQD Construction to complete some patching work.
Replacement of Leaking Garage Roof at 7719 Zircon
Glamba reported receipt of a bid from Roof Doctor in the amount of $5,411.19, including tax for replacement of the garage roof at 7719 Zircon and requested approval to proceed from the Board. Following discussion, Welsh moved and Martin seconded to engage Roof Doctor to proceed with replacement of the leaking garage roof at 7719 Zircon, in the amount of $5,411.19 including tax. The motion passed.
Repair or Replacement of Addition at 7427 Zircon
Glamba reported on a request for repair or replacement of the roof of an addition at 7427 Zircon. Following extensive discussion the Board tabled the matter.
Goals for 2025
Glamba proposed the Board consider and adopt a set of Goals for 2025, and presented the Goals for 2024. The Board agreed on the following Goals for 2025.
1. Limit expenditures to member-approved budget, including any dues increase or
special assessment
2. Add
Member-Approved Contributions to the Reserve and Capital Improvements
Accounts
3. Replace 2 rear
decks
4. Secure annual
inspection, maintenance, and repair of irrigation system to meet landscaping
requirements.
5. Enforce CC&R
provisions, including fines provision, if necessary
6. Review all
contracts for services and re-negotiate as necessary
7. Complete a Reserve
Study (light) in 2025
8. Complete annual
audit report for 2021 and 2022, resulting in “clean” audit.
9. Conduct 2024 performance review and
develop 2025 goals
10. Cover Litigation
Costs
11. Repair/Replace 1 Driveway
12. Develop Work Plan
for General Maintenance Contractor, to include:
·
Clean,
Repair, Stain rear decks
·
Replace
post lights as needed
·
Maintain
metal rails per member complaints
·
Maintain
building exterior per member complaints & EOY inspection
·
Maintain
gutters/downspouts as needed
·
Maintain
Chimney & Brick Work Upon member complaint
·
Conduct
normal maintenance & repairs on garage roofs, building exterior, roofing
leaks,
gutter cleaning
Executive Session on Heritage Restoration Litigation
It was moved, seconded, and approved to adjourn to Executive Session on the Heritage Restoration litigation. Following Board discussion, during which no Board actions were taken, it was moved, seconded, and approved to return to general session.
Next Board Meeting
The next Board meeting will be held at the Lakewood Public Library on April 14, 2025 at 4:00 PM.
Adjournment
It was moved and seconded to adjourn the meeting. The motion passed. The meeting was adjourned at 5:32 PM.
Respectfully submitted,
Al
Glamba, President
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