Oakbrook
Townhouses, Inc.
c/o Willow Properties 253
581-5199
9527 Bridgeport Way SW chris@willowproperties.com
Lakewood, WA 98499-2801
Minutes of Board of Directors Meeting
May 12, 2025
Oakbrook Townhouses,
Inc.
The regular meeting of the Board of Directors of Oakbrook Townhouses (OT) was held May 12, 2025 at the Lakewood Public Library, 10202 Gravelly Lake Drive S.W., Tacoma, WA 98499.
A quorum being present Board President Al Glamba called the meeting to order at 4:03 PM.
Board members present were Al Glamba, Dave Hamann, and Ken Karch. Also attending was Carrie Snyder of Willow Properties.
Approval of Board Meeting Minutes of April 14, 2025
Glamba requested approval of the draft Board meeting minutes of April 14, 2025. Following discussion, Hamann moved and Karch seconded approval of DRAFT 1 of the April 14, 2025 Board meeting minutes. The motion passed.
Treasurer’s Report
Treasurer Karch described the April 30, 2025 Treasurer’s report previously sent out..
Glamba read the figures for April 30, 2025 into the record.
March 31, 2025 April 30, 2025
Operating Account 1824 $
47,504.74 $ 57,357.17
Reserve Account 1449 $ 130,571.29 $ 132,572.39
Sound Credit Union Share Cert 4221 $ 100,000.00 $ 100,445.89
Capital Improvement Account 6172 $ 21,724.02 $ 23,724.20
Following discussion, Hamann moved and Karch seconded to approve the April 30, 2025 Treasurer’s Report. The motion passed.
Heritage Restoration Lawsuit
Glamba stated this topic will be deferred to the Executive Session later in the meeting.
Update on 2021 Audit Report
Glamba reported he had no new information from Willow Properties as to the status of this issue. The Board discussed options for securing the 2021 Audit Report, including seeking a waiver from the membership.
Status of Garage Roof Replacement at 7719 Zircon
Glamba reported that Chris had reported that she had called and left Tyson a message about when this was completed since he sent an email a couple weeks ago saying this was getting done. Shannon has not received an invoice yet.
Status of Garage Roof Replacement at 7619 Zircon
Glamba reported Chris reported that this is supposed to be completed this week. The owner had not moved all of his stuff off of it for Roof Doctor to complete the work a couple weeks ago. They got everything moved and Tyson said it would be done by week end.
Status of Rear Deck Replacement at 7619 Zircon
Glamba reported Chris had reported that Edwin just finished this and sent an invoice to Shannon yesterday.
Placing a Lien for Unpaid Monthly Charges
Glamba initiated discussion on whether to initiate a lien at 7711 Zircon for unpaid monthly charges, and passed out a copy of an assessment of the legal provisions relating thereto. Following discussion, which included the implication of foreclosures, bankruptcies, and tax sales on our liens, Karch reminded the Board that he had recommended securing additional information on how the process works from Willow Properties, our attorney, and/or the Washington State Chapter of the Community Associations Institute (WSCAI), Hamann moved and Glamba seconded that the Association file a lien for $5,660.30, which is inclusive of penalties, interest and attorney fees. The motion passed, with Karch voting no.
Rodent Prevention and Control Policy
Karch presented a draft rodent prevention and control policy, developed (with amendments) from an AI-based tool called ChatGPT, He also presented a draft set of things members could do to prevent and control rodents, also developed with ChatGPT. He recommended the Board consider these documents for review at a future meeting. Members raised the issues of bird feeders and pet urine.
Cost of Garage Roof Replacement
Karch reported that he had sent the materials on the 2008-2010 costs of garage roof replacement to the full Board. He indicated the useful life of torch-down repairs done at that time, was nearly at an end, according to the latest reserve study, and that the Board has been seeing some early failures. He also suggested a drone-based photo assessment of garage roof decks,
Paint Colors
The Board briefly considered the question of external painting of the units, coming up in the next few years, but took no action.
Scanned Notebooks
Karch reported on seven notebooks of old records from prior to 2009 through 2017 that he had scanned, and provided thumb drives to Willow Properties and President Glamba. Records more recent than 2017 must be maintained by Willow Properties for a 7-year period.
Driveway at 7417
The Board considered a request from the unit owner at 7417 Zircon regarding replacing the driveway at her unit. Glamba reported our 2025 Goals include completion of one driveway, and we await a third bid from a contractor. The issue has been complicated by virtue of a disagreement among two contractors as to the need for replacement.
Obscuring Vegetation
Glamba reported on a walk-through of the development with attention given to whether vegetation was obscuring unit owners’ vision as they pulled out onto Zircon Drive. He identified 5 units as candidates, and recommended waiting until the rhody blooming season was complete before making a final selection. Those units were (as one faces the unit on Zircon Drive) 7517 Left, 7527 Right, 7613 Left, 7631 Left, and 7811 Left.
Executive Session on Heritage Restoration Litigation
It was moved, seconded, and approved to adjourn to Executive Session on the Heritage Restoration litigation. Following Board discussion, during which no Board actions were taken, it was moved, seconded, and approved to return to general session.
Next Board Meeting
The next Board meetings will be held at the Lakewood Public Library on Tuesday, June 10, 2025 and Monday, July 14, 2025, both at 4:00 PM.
Adjournment
It was moved and seconded to adjourn the meeting. The motion passed. The meeting was adjourned at 6:10 PM.
Respectfully submitted,
Al
Glamba, President
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