Oakbrook Townhouses, Inc.
c/o Willow Properties 253
581-5199
9527 Bridgeport Way SW chris@willowproperties.com
Lakewood, WA 98499-2801
Minutes of Board of
Directors Meeting
June 10, 2025
Oakbrook Townhouses,
Inc.
The regular meeting of the Board of Directors of Oakbrook Townhouses (OT) was held June 10, 2025 at the Lakewood Public Library, 10202 Gravelly Lake Drive S.W., Tacoma, WA 98499.
A quorum being present Board President Al Glamba called the meeting to order at 4:07 PM.
Board members present were Al Glamba, Ken Karch, and Jonathon Welsh. Also attending were members Susan Guthrie (7505 Zircon) and Cathleen Reid (7507 Zircon).
Approval of Board Meeting Minutes of May 12, 2025
Glamba requested approval of the draft Board meeting minutes of May 12, 2025. Following discussion, Welsh moved and Karch seconded approval of DRAFT 3 of the May 12, 2025 Board meeting minutes. The motion passed.
Request for Reimbursement to Unit Owner at 7505 Zircon for Pest Abatement
Glamba introduced a request for reimbursement from the unit owner at 7505 Zircon for pest inspection services by Willard’s Pest Control Company, in the amount of $192.68, and introduced the unit owner, Susan Guthrie, who provided additional details on her request, and for additional pest exclusion services, also from Willard’s Pest Control Company, in the amount of $600.00. Following extended discussion regarding definitions of internal vs. external, responsibilities of the unit owners and Oakbrook Townhouses, the effectiveness of our current pest control contractor, and difficulties with securing responses from our management contracter to repeated work order requests, and the need to check the condition of all exterior locations where rodents may enter the ground level crawl spaces, Welsh offered to conduct such an inspection and report back to the Board. The Board was uncertain whether our current contractor, Sentinel Pest Control, has been doing such inspections. Welsh moved and Karch seconded to table the issue of reimbursement to the unit owner work completed by her pest control company (Willard’s Pest Control Company) in the amount of $192.68 pending determination of additional facts with our pest control company. The motion passed.
Request to Cut Back Curly Willow Tree at 7503
Glamba requested approval of a bid for cutting back the curly willow tree at 7503 Zircon by I’m In! Tree Services in the amount of $2,091.90. Following discussion, Welsh moved and Karch seconded approval of a bid for cutting back the curly willow tree at 7503 Zircon by I’m In! Tree Services in the amount of $2,091.90. The motion passed.
Updating Landscaping Policy Statement
Glamba described several proposed improvements by member Cathy Reid to the Oakbrook Townhouses Policy Statement on Landscaping, and the Acceptable Plants document to accompany the Policy Statement, both originally approved by the Board on May 9, 2016. Karch passed out a revised draft incorporating the suggested improvements. Following discussion, Welsh moved and Karch seconded to adopt the two amendments. The motion passed.
Treasurer’s Report
Treasurer Karch described the May 31, 2025 Treasurer’s report previously sent out..
Glamba read the figures for May 31, 2025 into the record.
April 30, 2025 May 31, 2025
Operating Account 1824 $
57,357.17 $ 51,474.51
Reserve Account 1449 $ 132,572.39 $ 134,573.48
Sound Credit Union Share Cert 4221 $ 100,445.00 $ 100,445.89
Capital Improvement Account 6172 $ 23,724.20 $ 25,724.39
Insurance Premium Holding $ 8,000.00 $ 16,000.00
Following discussion, Welsh moved and Karch seconded to approve the May 31, 2025 Treasurer’s Report, as amended. The motion passed.
Heritage Restoration Lawsuit
Glamba stated this topic will be deferred to the Executive Session later in the meeting.
Update on 2021 Audit Report
Glamba reported he had no new information from Willow Properties as to the status of this issue.
Status of Garage Roof Replacement at 7719 Zircon
Glamba reported that the work has been completed and we have an invoice from Roof Doctor, in the amount of $5,324.98, and requested approval. Following discussion, Welsh moved and Karch seconded to approve payment of the invoice from Roof Doctor, in the amount of $5,324.98. The motion passed.
Status of Garage Roof Replacement at 7619 Zircon
Glamba reported this work had been completed, and we had received a final invoice today, which differed from the initial bid and a winter discount, and proposed that we table further action pending a revised invoice and/or explanation for the differences. Following discussion, Welsh moved and Karch seconded to table further action pending a revised invoice and/or explanation for the differences. The motion passed.
Status of Rear Deck Replacement at 7619 Zircon
Glamba reported work on this project has been completed and that Edwin sent an invoice to Willow Properties for $6,310.50. Following discussion, Welsh moved and Karch seconded to authorize payment to PDQ in the amount of $6,310.50 for completion of work on the rear deck replacement at 7619 Zircon. The motion passed.
Placing a Lien for Unpaid Monthly Charges
Glamba summarized the circumstances surrounding the filing of a lien for unpaid monthly charges on 7711 Zircon.
Rodent Prevention and Control Policy
Karch presented Draft 2 of a Rodent Prevention and Control Policy, developed (with Board amendments) from an AI-based tool called ChatGPT, He also presented Draft 2 of a set of things members could do to prevent and control rodents, also developed with ChatGPT. Following discussion, Welsh moved and Karch seconded to table these documents for review at a future meeting.
Obscuring Vegetation Adjacent to Driveways
Glamba proposed that members who have problems with obscuring vegetation could back into their driveways/garages to minimize difficulties getting out safely. Following discussion, the matter was deferred to a future meeting.
Ratification of authorization of a Green Effects Invoice for Repairing of Two Lateral Breaks, 21 Spray Heads, and Six Nozzles
Glamba requested ratification of his authorization of a Green Effects invoice for repairing of two lateral breaks, 21 spray heads, and six nozzles in the amount of $1,208.90. Following discussion, Welsh moved and Karch seconded to ratify the President’s authorization to pay this invoice in the amount of $1,208.90. The motion passed.
Repair Lateral Break in Irrigation Line at 7625 Zircon
Glamba requested ratification of his authorization of a Green Effects invoice for repairing of a lateral break at 7625 Zircon in the amount of $380.95. Following discussion, Welsh moved and Karch seconded to ratify the President’s authorization to pay this invoice in the amount of $380.95. The motion passed.
Executive Session on Heritage Restoration Litigation
It was moved, seconded, and approved to adjourn to Executive Session on the Heritage Restoration litigation. Following Board discussion, during which no Board actions were taken, it was moved, seconded, and approved to return to general session.
Invoice from McFerran Law
Glamba requested Board approval for the invoice from McFerran Law for legal services thru May 25, 2025 in the amount of $228.00. Following discussion, Welsh moved and Karch seconded approval for the invoice from McFerran Law for legal services thru May 25, 2025 in the amount of $228.00. The motion passed.
7417 Zircon Driveway Replacement
Karch requested that Willow Properties submit to the Board copies of the two bids received for replacement of the driveway at 7417 Zircon, along with their comments on the need for replacement of other driveways.
Repainting Trim at 7425 Zircon
Karch reminded the Board of the request of the owner of 7425 Zircon for repainting of the trim. Glamba indicated he had requested that PDQ be asked to do so.
Deck Stain at 7621 Zircon
Karch reminded the Board of the request of the owner at 7621 Zircon for restaining her deck and repairing the sidewalk wood spacers.
Garage Leak at 7427 Zircon
Karch reminded the Board of the request of the owner at 7427 Zircon for repair of a garage leak.
Request for Clarification of BBQ Policy
Glamba reported he had clarified the latest policy regarding use of BBQ grills.
Praise for Lakewood Water District Water Quality Report for 2024
Karch and Glamba praised the Lakewood Water District’s Water Quality & Business Report – 2024 for their recent report submitted to all members.
Next Board Meeting
The next Board meetings will be held at the Lakewood Public Library on Monday, July 14, 2025, and Monday, August 11, 2025 both at 4:00 PM.
Adjournment
It was moved and seconded to adjourn the meeting. The motion passed. The meeting was adjourned at 6:51 PM.
Respectfully submitted,
Al
Glamba, President
