Oakbrook
Townhouses, Inc.
c/o Willow Properties 253
581-5199
9527 Bridgeport Way SW chris@willowproperties.com
Lakewood, WA 98499-2801
Minutes of Board of
Directors Meeting
July 14, 2025
Oakbrook Townhouses,
Inc.
The regular meeting of the Board of Directors of Oakbrook
Townhouses (OT) was held July 14, 2025 at the Lakewood Public Library, 10202 Gravelly
Lake Drive S.W., Tacoma, WA 98499.
A quorum being present Board President Al Glamba called the meeting to order at 4:02 PM.
Board members present were Al Glamba, Ken Karch, and Jonathon Welsh. Also attending was member Sara Bilski (7415 Zircon).
Approval of Board Meeting Minutes of June 10, 2025
Glamba requested approval of the draft Board meeting minutes of June 10, 2025. Following discussion, Welsh moved and Karch seconded approval of DRAFT 3 of the June 10, 2025 Board meeting minutes. The motion passed.
Treasurer’s Report
Treasurer Karch described the June 30, 2025 Treasurer’s report previously sent out.
The Board discussed two checks apparently incorrectly sent to, and cashed by, a different HOA, requiring further action by the owner and Oakbrook Townhouses.
Glamba read the figures for June 30, 2025 into the record.
May 31, 2025 June 30, 2025
Operating Account 1824 $
51,474.51 $ 49,217.92
Reserve Account 1449 $
134,573.48 $
136.574.61
Sound Credit Union Share Cert 4221 $ 100,445.89 $ 100,445.89
Capital Improvement Account 6172 $ 25,724.39 $ 27,724.60
Insurance Premium Holding $
16,000.00 $ 24,000.00
Following discussion, Welsh moved and Karch seconded to approve the June 30, 2025 Treasurer’s Report, as amended. The motion passed.
Heritage Restoration Lawsuit
Glamba stated this topic will be deferred to the Executive Session later in the meeting.
Update on 2021 Audit Report
Glamba reported he had no new information from Willow Properties as to the status of this issue. He reported we had received an invoice for submitting the 2022 income tax filing.
Status of Garage Roof Replacement at 7619 Zircon
Glamba reported this work had been completed, and we had received a final invoice today, which included the initial bid and a winter discount, and asked for approval to pay the final invoice from Roof Doctor, Inc., in the amount of $6,157.90. Following discussion, Welsh moved and Karch seconded to approve payment of the final invoice from Roof Doctor, Inc., in the amount of $6,157.90. The motion passed.
Rodent Prevention and Control Policy
Karch presented Draft 3 of a Rodent Prevention and Control Policy, developed (with Board amendments) from an AI-based tool called ChatGPT. He also presented Draft 3 of a set of things members could do to prevent and control rodents, also developed with ChatGPT. Following discussion, Welsh moved and Karch seconded to approve these documents. The motions carried.
Obscuring Vegetation and Vehicles Adjacent to Driveways
Glamba proposed that members who have problems with obscuring vegetation or vehicles could back into their driveways/garages to minimize difficulties getting out safely. The Board has identified six locations with obscuring vegetation. Following discussion, the matter was deferred to a future meeting.
Updating Landscaping Policy Statement
Glamba described several proposed improvements to the Oakbrook Townhouses Policy Statement on Landscaping, and the Acceptable Plants document to accompany the Policy Statement, both originally approved by the Board on May 9, 2016, and amended June 10, 2025. Glamba said he would see that the amended version was sent to the membership.
Request to Cut Back Curly Willow Tree at 7503
Glamba reported that this work had been completed and the contractor, I’m In! Tree Services, submitted an invoice in the amount of $2,091.90 paid, and asked for approval to pay the invoice. Following discussion, Welsh moved and Karch seconded to pay the invoice from I’m In! Tree Services in the amount of $2,091.90. The motion passed. The contractor stated that the unit has a vine growing up the side of the unit which may be allowing varmints to have access to the roof.
Request for Reimbursement to Unit Owner at 7505 Zircon for Pest Abatement
Glamba reported that, in response to a request for reimbursement by the unit owner, that Willow Properties had sent over photos and attachments from the owner and the pest control company, and that our maintenance contractor, PDQ, had replaced a crawl space hatch.
Glamba introduced a request for reimbursement from the unit owner at 7505 Zircon for pest inspection services by Willard’s Pest Control Company, in the amount of $192.68. Following discussion, Welsh moved and Karch seconded to approve payment of the invoice from Willard’s Pest Control Company, in the amount of $192.68, as a one-time exception to the policy to reject reimbursement from the Board for any work authorized by the unit owner to be carried out by a contractor on behalf of the unit owner. Welsh pointed out that our contract with our pest control contractor, Sentinel Pest Control, does not provide inspection services. The motion passed.
7417 Zircon Driveway Replacement
Glamba reported that Willow Properties reported that a contractor, Eagle Asphalt, has been asked to provide a bid for replacement of the driveway at 7417 Zircon. Two other contractors who came out reportedly indicated that replacement was not needed at this time. Karch reported that at one time we had two bids in hand. The Board deferred further action pending additional bids.
Glamba requested the Board to consider an owner’s request for reimbursement for additional pest exclusion services, also from Willard’s Pest Control Company, in the amount of $600.00. Following extended discussion regarding definitions of internal vs. external, responsibilities of the unit owners and Oakbrook Townhouses, the effectiveness of our current pest control contractor, and difficulties with securing responses from our management contractor to repeated work order requests, and the need to check the condition of all exterior locations where rodents may enter the ground level crawl spaces, Welsh recommended that the Board request a proposal from our current Pest Control contractor, Sentinel Pest Control, to conduct such an inspection. The Board was determined that our current contractor, Sentinel Pest Control, does not do such inspections as part of its current contract with Oakbrook Townhouses. The Board deferred further action on the issue of reimbursement pending information from Sentinel Pest Control.
Status of Repainting of Trim at 7425 Zircon
Glamba reported the repainting of trim at 7425 Zircon had been completed by PDQ.
Status of Deck Staining at 7621 Zircon
Glamba reported this work has been completed by PDQ.
Status of Garage Leak at 7427 Zircon
Glamba reported this work has been completed by PDQ.
Request for Reconsideration of Board Decision on Vans in Driveways
Glamba reported a member had requested reconsideration of a Board decision on vans in driveways. The current Board policy is to permit small cargo vans as long as they do not damage the driveway, obstruct traffic on Zircon Drive SW or that of other unit owners, and that they are not being lived in. Following discussion, the Board determined that change to that policy was not needed.
Invoice for 2022 Income Tax Filing
Glamba requested approval to pay an invoice from Neumann, CPA for filing the 2022 Income Tax, in the amount of $250.00. Following discussion, Welsh moved and Karch seconded to authorize payment of the invoice for filing the 2022 income tax to Neumann, CPA in the amount of $250.00. The motion passed.
Ratification of authorization of a Green Effects Invoice for Repairing a Control Valve
Glamba requested ratification of his authorization of a Green Effects invoice for repairing of a control valve at 7525-7531 Zircon Drive in the amount of $894.01. Following discussion, Welsh moved and Karch seconded to ratify the President’s authorization to pay this invoice in the amount of $894.01. The motion passed.
Executive Session on Heritage Restoration Litigation
It was moved, seconded, and approved to adjourn to Executive Session on the Heritage Restoration litigation. Following Board discussion, during which no Board actions were taken, it was moved, seconded, and approved to return to general session.
Invoice from Rosehill Law, PLLC
Glamba requested Board approval for invoice 5057 from Rosehill Law, PLLC for preparing and filing a lien against the unit at 7711 Zircon Drive SW in the amount of $560.00. Following discussion, Welsh moved and Karch seconded approval for the invoice from Rosehill Law, PLLC for preparing and filing a lien against the unit at 7711 Zircon Drive SW, in the amount of $560.00. The motion passed.
Invoice from Miller Nash LLP
Glamba requested Board approval for the invoice from Miller Nash LLP for legal services thru May 31, 2025 in the amount of $612.00. Following discussion, Welsh moved and Karch seconded approval for the invoice from Miller Nash LLP for legal services thru May 31, 2025 in the amount of $612.00. The motion passed.
Next Board Meeting
The next Board meetings will be held at the Lakewood Public Library on Monday, August 11, 2025, and Monday, September 8, 2025 both at 4:00 PM.
Adjournment
It was moved and seconded to adjourn the meeting. The motion passed. The meeting was adjourned at 6:01 PM.
Respectfully submitted,
Al
Glamba, President
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