Minutes of Board of
Directors Meeting
January 6, 2020
Oakbrook Townhouses,
Inc.
c/o Northwest
Properties Agency, Inc.
9527 Bridgeport Way
SW
Lakewood, WA 96499
The
regular meeting of the Board of Directors of Oakbrook Townhouses (OT) was held January
6, 2020 at the home of Ken Karch, 7419 Zircon Dr., Lakewood, WA.
A
quorum being present, Board President Ken Karch called the meeting to order 7:03
PM.
Board
members present were Al Glamba, Ken Karch, Mike McDonald (by phone), Lew Mildon,
Steve Rinnan, and Mike Tierney. Also attending were members Darrell Richards, Kathy
Johnson, Jonel Anderson, and Paul Wright.
Also attending was Mike Englund from Gallagher Insurance. Michelle Selberg and Chris Morris from
Northwest Properties were also in attendance
Minutes
Tierney
moved and Mildon seconded to approve the December 9, 2019 Board meeting minutes
as submitted. The motion passed.
Treasurers Report.
McDonald
briefly covered December’s financial results.
The year’s operating account closed at $3,840.99 following payments for insurance
and our general contractor, PDQ. Following discussion of the Capitol Improvement/Special
Projects account, the Reserve account, landscaping costs, and postage costs,
Rinnan moved and Glamba seconded to approve the
Treasurer’s report. The motion passed.
The
board acknowledged the great effort that Edwin Wittstruck of P.D.Q. (in this
case his company is well named!) made as he came out on a Sunday to make a
temporary repair to an older postal box station, that had collapsed due to wood
rot, in order that the owners of these mail boxes did not miss any mail.
OLD BUSINESS
Mike Englund,
broker for Gallagher Insurance, gave us a short presentation on our insurance
coverage. Englund indicated that
there are substantial changes anticipated by insurance companies in 2020, but
that Oakbrook Townhouses is in good shape due to its claims history. The most significant changes expected are in the
areas of earthquake and tsunami coverage. We are safe with the latter and earthquake risk
is low for our area, with some risk in the area of slope erosion. We have a 5
year history of no insurance claims that is viewed positively by insurance
carriers. Our current annual premiums are about $12,000 for earthquake and about
$33,000 for general liability. Englund suggested for budget purposes we should
probably look at a 5% to 10% increase on our liability coverage.
Structural repairs at 7513 Zircon
are scheduled to begin either January 20 or 27 after permits and engineering are
finalized.
Trimming
and/or removal of view obstructing vegetation has been completed by our contractor,
with billing expected shortly.
The
Board considered the construction, without Board approval, of a structure at
7807 Zircon. Owners Anderson and
Wright were in attendance, and described a history of security concerns,
including the need for removal of a tree, as well as a desire to avoid modification
of internal electrical and cabinetry systems, in order to accommodate two
electric vehicles. The owners were reminded that such matters must be reported
to Northwest Properties, who will authorize an investigation and other action
as needed. Board members queried the
owners on their receipt and understanding of the CC&Rs and Bylaws which
required application to, and approval by, the Board for any structures in the
common area. Board members expressed
concerns over the precedent which would be set by a taking, by a single member,
for the member’s exclusive use and benefit, of a portion of the common area,
which is specifically set aside for the use and benefit of all members. Board members also noted the Board has not
prohibited certain short term, temporary activities, but has never approved a
permanent structure in the common area. Following
discussion, the Board concluded that the structure was in violation of certain CC&R
and Bylaws provisions, that approval was never given before the structure was installed,
and that it was therefore subject to removal by the owner or association.
Tierney moved and Glamba seconded that the owner remove the structure within 30
days, and that a communication be sent to confirm this decision. The motion was
carried unanimously.
Cluster
Mail Box Project.
Five (5) of the six (6) lockable cluster mail boxes are in operation. The matter
was continued in the Executive session to discuss ongoing legal action.
CC&R
and Bylaws filing.
Our attorney indicated that the necessary document would be prepared to file with
the State the CC&R revisions approved by the membership at last year’s Annual
Membership meeting, but that the Bylaws changes do not need to be filed with
the State.
Annual
Members’ Meeting.
Tierney reviewed the reservation for the Annual Membership meeting to be held
at the Oakbrook RMG golf club room on Thursday January 16, 2020, from 7:00 to
9:00 PM. There will be various board members and representatives on site earlier
to ensure all preparations are covered. Tierney reviewed the contract with the
Adriatic Grill covering the cost of the room and the amenities. We have made
the reservation for 40 members and guests.
Goals
for 2020
will be reviewed at the February board meeting.
New Business.
NWP was
asked to secure a proposal for the 2020 Reserve Study from Association
Reserves.
The
board went into executive session at 8:29 to discuss legal issues, and returned
to open session at 8:40 PM. No actions
were taken in the Executive session.
Glamba
moved and Mildon seconded to authorize the Oakbrook Townhouses Board President
to sign the legal settlement with the owner at 7631 Zircon Drive on the matter
of cluster mailboxes. The motion passed.
McDonald
moved and Tierney seconded to authorize the Oakbrook Townhouses Board President
to sign the necessary document for filing of the CC&R amendments. The motion passed.
Next Meeting
The
next Board meeting will be held immediately following the Annual Membership
meeting on January 16, 2020, at the RMG Golf Club.
The
following Board meeting is scheduled for Monday, February 10, 2020 at the Oakbrook
Country Club Condominiums cabana (next to the pool between buildings C and D).
It was
moved and seconded to adjourn the meeting. The motion was carried and the
meeting adjourned at 8:53.
Respectfully
submitted,
__________________________
Mike
Tierney, Secretary
__________________________
Ken
Karch, President
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