Minutes of Board of
Directors Meeting
September 9, 2019
Oakbrook Townhouses,
Inc.
c/o Northwest
Properties Agency, Inc.
9527 Bridgeport Way
SW
Lakewood, WA 96499
The
regular meeting of the Board of Directors of Oakbrook Townhouses (OT) was held September
9, 2019 at the home of Dave Hamann, 7533 Zircon Drive SW, Lakewood, WA.
A
quorum being present, Board President Ken Karch called the meeting to order at
7:06 PM.
Board
members present were Al Glamba, Dave Hamann, Ken Karch, Steve Rinnan, and Mike
Tierney. Also attending were members Kathy
Johnson, Lew and Pam Mildon, and Cathie Reid, and guests Mike Englund and Steven
Thompson. Also attending were Chris
Morris and Michelle Selberg from Northwest Properties.
Karch
reported that Jim Pearcy had been in the hospital recently, and his Treasurer
duties have been carried out by Mike McDonald.
Karch reported that Carol Rehnberg had resigned as a result of selling
her unit. Hamann moved and Tierney
seconded to appoint Lew Mildon to fill the expired term ending in January,
2022. The motion passed.
Karch
introduced Mike Englund, the Board’s previous insurance broker, who had served
us for a number of years prior to the current engagement with
Bell-Anderson. Karch indicated that
Englund is once again available should the Board so choose.
Minutes
Tierney
moved and Hamann seconded to approve the August 12, 2019 Board meeting minutes
as submitted. The motion passed.
Treasurer’s Report
In
Treasurer Pearcy’s absence, Hamann provided a summary of the budget and
expeditures thru August 31, 2019 and directed the Board’s attention to the
Financial report submitted by NWP.
Following
discussion of insurance, driveway cost, and our contractor’s invoice, the Board
accepted the Treasurer’s report.
The
Board authorized McDonald to work with NWP to move necessary funds to advance
our ability to reserve insurance payments to allow full payment when due.
Karch
reminded the Board that our first look at a budget for 2020 should be available
at the October Board meeting.
Old and New Business
Karch
reported that the rear drainage
system videoing of Building 7 thru 12 is complete and we are awaiting
the maps and proposal for repair. All mapping
and repair work has been completed on Buildings 1 thru 6.
Selberg
reported that proposals have been requested for re-guttering of Building 12 and for venting and scupper repair/replacement at one or more
locations. Selberg will invite the CRS
contractor to the next meeting.
Karch
reported that the Board is awaiting a third proposal for erosion repair at 7513.
Karch
reported the Board policy on the rear
and common areas was sent to all members with the August minutes.
Karch
reported an attorney has been engaged
to deal with non-compliance and other issues. Several members reported
additional issues and frustration related to non-compliance at 7509 Zircon.
Karch
reported that the Board had approved the driveway
replacement bids from Concrete Impressions, the low bidder on each of
them, at 7433, 7503, and 7717 Zircon, in the amounts of $4,064, $4,912, and
$6,928 respectively, plus tax, as recommended by the task force which investigated
all driveways, and NWP has notified the contractor to proceed.
Karch
reported he had approved a proposal from Critter Control in the amount of $1,367
to correct bat control issues
at 7627 Zircon, as reported in the previous meeting. The Board asked NWP to
request our contractor to undertake, and report on, a scan of the entire
development for bat and similar issues.
Karch
reported the final decision of the hearing officer on the Ruby PDD project, has been issued, and copies are
available. He raised the issue of the
continued availability of public use of the open space at the west end of the
development.
The
Board considered the proposal for repair
of the garage resulting from an auto accident at 7511 Zircon. Conditions
for approval had been previously sent to the owner, who reported that the
proposal would meet those conditions. On
this basis the Board approved the proposal contingent upon compliance with
those conditions, with Mildon abstaining.
Karch
reported on the construction of five cluster
mailboxes, and proposed a switch to the new boxes on October 1,
2019. The Board discussed the method for
providing keys to the owners, and approved a Notice to Members, and a
Certification of Receipt. The Board also
asked that the legal issue with the sixth cluster box, serving Buildings 3 and
4, be addressed with the attorney as soon as possible. Hamann
offered to distribute keys, but indicated members who have not received their
keys by September 16 must contact NWP to secure them.
Karch
reported on an analysis of water use,
showing a slight reduction in summer water use, and a slight increase in winter
water use. Water billings have slightly declined for the past three
years.
Karch
presented a proposal for repair of interior damage due to a roof leak at 7515 Zircon. Following discussion, the Board decided to
seek one or more additional bids.
The
Board had a discussion on the capacity of electrical
breaker boxes for individual units, urged members to be aware that some
breaker boxes may not be capable of handling new electrical loads, and
suggested members check with an electrical contractor to determine breaker box
capabilities.
The
Board went into executive session
at 9:28 pm to discuss legal issues regarding compliance issues at 7509 Zircon,
the cluster mailbox issue at 7631 Zircon, recording of the CC&Rs/Bylaws,
and other legal matters, and returned to regular session at 9:45 pm. No actions were taken during the executive
session, and no actions taken in regular session arising from discussion in the
executive session.
Next Meeting
The
next regular Board meeting will be held October 14, 2019 at the home of Mike
Tierney, 7409 Zircon Drive SW, at 7:00 PM.
It was moved
and seconded to adjourn the meeting. The
motion passed and the meeting was adjourned at 9:46 PM.
Respectfully submitted,
_____________________________
Ken Karch, PE, Board President
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