Minutes of Board of
Directors Meeting
August 12, 2019
Oakbrook Townhouses,
Inc.
c/o Northwest
Properties Agency, Inc.
9527 Bridgeport Way
SW
Lakewood, WA 96499
The
regular meeting of the Board of Directors of Oakbrook Townhouses (OT) was held August
12, 2019 at the home of Ken Karch, 7419 Zircon Drive SW, Lakewood, WA.
A
quorum being present, Board President Ken Karch called the meeting to order at
7:04 PM.
Board
members present were Al Glamba, Dave Hamann, Ken Karch, Mike McDonald, Steve
Rinnan, and Mike Tierney. Also attending
were members Kathy Johnson, Tim Lancaster (by POA), Lew and Pam Mildon, Darrell
Richards, and Dennis Shuler. Also
attending were Chris Morris and Michelle Selberg from Northwest Properties.
Shuler
and McDonald described an incomplete issue regarding the re-connection of vents
and adjustment of scuppers following the roof repair on Building 7. NWP was asked to contact CRS and the Board’s
contractor to assess the situation and provide a solution.
Minutes
Hamann
moved and McDonald seconded to approve the July 8, 2019 Board meeting minutes
as submitted. The motion passed.
Treasurer’s Report
In
Treasurer Pearcy’s absence, Karch directed the Board’s attention to the
Financial report submitted by NWP.
Old and New Business
Following
discussion of the request by the owner at 7631 for approval of new windows,
Hamann moved and Tierney seconded to approve the request. The motion passed.
The
Board considered the status of the slope stability study at 7513 Zircon. An assessment letter from Beyler Engineers
was received, and Karch provided a chronology of activities since 1978 on the
matter. Following discussion, McDonald
moved and Tierney seconded to ask NWP to secure bids from several companies
listed by Beyler. The motion carried.
The
Board considered the need to secure driveway replacement bids for three
driveways identified by the Board’s task force as most critical at 7433, 7503,
and 7717 Zircon. Following discussion, McDonald moved and
Hamann seconded to ask NWP to seek additional driveway bids by close of
business August 26 and authorized an email vote. The motion passed.
Karch
reported that garage repair bids for auto accident damage at 7511 Zircon
have not yet been received by the owner, so there is no action to be taken.
Karch
reported that the legal service agreement has been received and in being
slightly modified. Following discussion,
Hamann moved and Rinnan seconded to approve the proposal and authorize the
President to sign. The motion passed.
Karch
reported that Drain Pro has mapped and completed repair
work on the rear drainage systems of Buildings 1 through 6; and has completed
mapping of Buildings 7 through 12. We
are awaiting the results of the mapping of Buildings 7 through 12 and an
assessment of needed repairs to the rear drainage systems.
The Board considered an updated version of the verbal
report by the committee of Glamba, McDonald, and Tierney at the July Board
meeting on their recommendations for clarification of the responsibilities in
the rear common area. Following
discussion, Glamba moved and Tierney seconded to approve the revised policy
on the rear and side common areas and authorized its distribution to the
membership. The motion passed.
Karch reported that Oakbrook Townhouses does not have a
written fines policy for CC&R and Bylaws violations. Recent events have pointed toward the need to
have one, and our attorney has recommended we adopt one. A draft policy was developed, using another
HOA’s policy as a model. Following
discussion, the Board asked that additional examples be secured for further
discussion.
McDonald and Rinnan reported there seems to have been no
progress made by our contractor on correcting the obscuring vegetation. McDonald will meet with NWP on the matter.
Karch reported that the Mailbox Guy has completed
installation of 5 slabs on which will be mounted cluster mailboxes. Members are reminded that one mailbox
(serving Buildings 3 and 4) is being held in abeyance pending possible legal
action by an owner in Building 4).
Discussion with our attorney is expected to result in an opinion on the
matter, and the association is proceeding with the remaining cluster mailboxes.
Glamba and Tierney reported on the recent hearing on the 16-unit
Planned Development District (PDD) proposal to be built in the area between
Ruby Drive and Zircon Drive formerly occupied by the swimming pool and tennis
courts. The 4th Addition has
indicated it will not challenge the current proposal, and the PDD will adopt
its own set of governing documents.
Karch
distributed copies of the most recent property assessment update,
showing 1) the total assessed valuation of individual
Oakbrook Townhouses properties reached a peak in 2009 at about $13.4 million,
then dropped each year from 2009 through 2014 to about $8.9 million for 2014.
During the 2015 thru 2020 period the assessed value rose again to just about
$15.7 million, including a $1.3 million increase between 2019 and 2020; 2) the
mean assessed value for all 65 Oakbrook Townhouses properties rose from about
$221,000 to about $241,000 from 2019 to 2020, about a 9.2% increase,
following an 6.6% increase the previous year; 3) the last 8 sales (2017 thru
2019 to date) have averaged 21 percent above the assessed value at the time of
the sale; and 4) the average length of Oakbrook Townhouses unit ownership
is 11.3 years, with 5 members who have owned their units for 25 years or more. All
data is publicly available data from the County Assessor’s web site.
Karch announced the Board would go into closed session at
9:01 PM to discuss legal issues raised at the last meeting.
Karch reconvened the Board in open session at 9:32 PM. There were no actions taken in the closed
session and none taken on the matters discussed in the closed session once
returning to open session.
Next Meeting
The
next regular Board meeting will be held September 9, 2019 at the home of Dave
Hamann, 7533 Zircon Drive SW, at 7:00 PM.
It was moved
and seconded to adjourn the meeting. The
motion passed and the meeting was adjourned at 9:35 PM.
Respectfully submitted,
_____________________________
Ken Karch, PE, Board President
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