Oakbrook Townhouses Board Meeting Minutes May 13 2019

Minutes of Board of Directors Meeting

May 13, 2019

Oakbrook Townhouses, Inc.

c/o Northwest Properties Agency, Inc.

9527 Bridgeport Way SW

Lakewood, WA 96499

The regular meeting of the Board of Directors of Oakbrook Townhouses (OT) was held May 13, 2019 at the home of Dave Hamann, 7533 Zircon Drive SW, Lakewood, WA.

A quorum being present, Board President Ken Karch called the meeting to order at 7:05 PM.

Board members present were Al Glamba, Dave Hamann, Ken Karch, Mike McDonald, Carol Rehnberg, and Mike Tierney. Also attending were members Nancy Dilworth, Kathy Johnson, Barbara Lancaster, Lew and Pam Mildon, Cathie Reid, Lori Wear, and Dan Zahody; guests Debbie Laeha, Tim Lancaster, and Steven Thompson; and Bill and Pat Price from Northwest Properties.

Member Comments

Members present indicated interest in addressing the Board on erosion control at 7507 and 7513, the cluster mailbox proposal, and CC&R/Bylaws violations at 7509.

Tim Lancaster passed out materials pertaining to the erosion control measures at 7513 and, with Barbara Lancaster and Debbie Laeha asked for additional measures to be taken. Karch indicated the Board would seek an engineering review of the situation.

Members commented on the distance to the new cluster mailboxes, disruption of vegetation, and the environmental effects and safety issues at 7631.

Members commented on a number of issues of concern at 7509 Zircon, including parking violations, constant comings and goings, a tent-like and a wood frame structure behind the unit, frequent police visits, garbage cans out in the open, unregistered vehicles, an intentionally damaged overhead garage door, and noise at all hours. 

Minutes

Rehnberg moved and Mike McDonald seconded to approve the April 8, 2019 Board meeting minutes as submitted.  The motion passed.

Old Business

Karch reported that the reroofing of Buildings 8 and 9 is completed, and on Building 7 is proceeding, and thanked members who had offered their driveways for temporary placement of the required dumpsters, including Cathie Reid, Elizabeth Willis, Barbara Lancaster, and Mike McDonald.

Karch reported that work on reroofing of Buildings 1, 3, 4, 5, and 6 is about to start following approval for delivery of materials.  All this work is warrantee correction work at no cost for the new roofing material.

Karch reported that work on the drainage mapping project has been underway, but we have not yet received the end products.

Karch reported that work on driveway replacement at 7415 is scheduled to begin May 14, 2019. 

Karch reported on a proposal received for stabilization of the slope behind 7507.  The owner (Cathie Reid) and Karch met with the contractor and feel the work is needed.  Following discussion, Mike McDonald moved and Hamann seconded to seek further bids for the work.  The motion carried.

  

New Business

Karch presented the proposal for earthquake insurance from Bell-Anderson. Following discussion, Rehnberg moved and Mike Tierney seconded to approve the proposal for earthquake insurance in the amount of $13,350, including a reduction in the policy deductible from 10% to 5%, subject to a minimum of $50,000, and authorize the President to execute necessary paperwork.  The motion carried.

Closed Session

The Board agreed to go into executive session for the purpose of discussing legal issues relating to violations of the CC&Rs and Bylaws and the cluster mailbox issue. 

Following the closed session, the Board agreed to contact the City of Lakewood regarding code violations at 7509; to contact an attorney to begin legal action on the situation at 7509; to secure an engineer’s assessment of the soil stability at 7513; to maintain the proposal to install 6 cluster mailboxes rather than any other number; to investigate whether a modest adjustment of the location of the cluster mailbox between buildings 3 and 4 could be made; and to secure an additional bid to implement the 6-mailbox solution.   

Karch proposed that the Board consider the issue of the degree to which over-height vegetation presents traffic safety issues at several Oakbrook Townhouses locations.

Next Meeting

The next regular Board meeting will be held June 10, 2019 at the home of Mike McDonald, 7531 Zircon Drive SW, at 7:00 PM.

It was moved and seconded to adjourn the meeting.  The motion passed and the meeting was adjourned at 9:15 PM.

Respectfully submitted,

______________________________

Ken Karch, PE, Board President