DRAFT
Minutes of Board of
Directors Meeting
March 9, 2020
Oakbrook Townhouses,
Inc.
c/o Northwest
Properties Agency, Inc.
9527 Bridgeport Way
SW
Lakewood, WA 96499
The
regular meeting of the Board of Directors of Oakbrook Townhouses (OT) was held March
9, 2020 at the Oakbrook Country Club Condominiums cabana.
A
quorum being present, Board President Ken Karch called the meeting to order 7:20
PM.
Board
members present were Rick Boulware, Al Glamba, Dave Hamann (by phone), Ken
Karch, Mike McDonald, Lew Mildon, Steve Rinnan, and Mike Tierney. Also
attending were members Kathy Johnson,
Di Repke, and Darell Richards, as well as Michelle Selberg and Chris Morris
from Northwest Properties.
Minutes
Boulware
moved and Mildon seconded to approve the February 10, 2020 Board meeting
minutes as submitted. The motion passed.
Treasurers Report.
McDonald reviewed the February,
2020 financial results, and pointed out two significant issues: a) payment for foundation support repairs to
the deck at 7513 and b) a PDQ invoice for the month. The capital Improvements/major
products account has been reduced to $12,675.26 due to the roof replacements
made in 2019. Modifications to the system due to the new monthly charge ($345)
are largely complete. A motion to accept
the financial report was made by Glamba and seconded by Boulware. The motion
passed..
Old Business
Work is complete on the structural repair to 7513 rear
deck support. The City permit has been signed and posted. The owner has
requested a company repair cracks in the east side of the foundation – the Board
found that such foundation cracks are common and easily repaired by sealing them. NWP
will request our general maintenance contractor to inventory similar cracks
throughout the community.
Front Yard Construction at 7807/Zircon.
Although the garbage can enclosure constructed without approval has been
removed, other owners have noted that here, and at other locations in the community,
garbage cans continue to be left outside the building in violation of the CC&Rs.
A letter will be sent to all owners requesting that they store the garbage cans
in their garage except for the hours immediately before and after trash/garbage
collection.
Cluster Mail Box Project All the lockable cluster mail boxes have been
installed. NWP will contact The Mailbox Guy, our supplier, for delivery of keys
for the last two units for both the homeowners and USPS. Instructions will be
sent regarding when and how the keys will be dispersed.
Buildings 10 and 12 Roofs &
Gutters Bids received from TransBlue
and CRS were discussed and NWP was asked to attempt to normalize certain
aspects of the bids and to request attendance by TransBlue at our
next Board meeting to discuss its bid.
7507 Slope Erosion The
Board discussed a request by the owner to ameliorate erosion of the slope behind her unit by overflow from roof
drainage during recent storms. NWP was
asked to contact roofer CRS for recommendations for a solution. The Board also discussed the general erosion
situation reported in the Slope Stability study completed in 2018.
7509 CCR/Bylaw Violations Approval was given by the board to continue
legal action as necessary.
5 Year Plan and 2020 Goals A general discussion was held with more in-depth
discussions on plans and issues planned for the April Board meeting.
New Business
Request for attention to the “French drain” at 7631. The board agreed to have Edwin look
again at the driveway flooding problem and make recommendations for correction.
Dryer vent policy. The Board
discussed possible rodent intrusion into dryer vent and tabled the issue until
we have evidence or complaints regarding rodent problems.
Sewer backup issue at 7811.
There is an apparent sewer blockage between the home and the street sewer. NWP
has asked Drain Pro to scope out the drain, and repair, or make recommendations
as necessary.
The Board approved a proposal for vegetation
enhancement between Buildings 5 and 6.
The Board
approved a request for an air conditioner at 7407 Zircon.
Owner Di Repke presented information to the board for
approval of a request for the changes to the garage deck at 7527 Zircon to
enhance beautification and privacy and reduce light intrusion from across the
street. The proposal covered the installation of Trex decking, screens, and various
planters that are plastic or wood.
The Board expressed concern over the live load on the
deck, on the need to clarify responsibilities of the association and owner on
garage deck improvements, and on the need to develop a policy for future
actions. Following a motion by McDonald
and seconded by Tierney, the Board approved the proposed improvements on a 4-3
vote, with Boulware, McDonald, Mildon, and Tierney voting to pass, and Glamba, Karch,
and Rinnan opposed (Hamann had left the meeting earlier).
The Board
also approved a window color of brown, bronze, earth tones, or dark
grey, but not white, for windows to be installed at 7527 Zircon.
The Board
asked NWP to request PDQ to investigate whether any damage may have been
done by an alleged person running across a roof of one of the buildings during
nighttime hours.
The Board
approved a contract with Chimney Specialists of Sumner, WA, in the amount of $1,318.80,
to identify needed chimney maintenance in buildings 7 through 12.
The Board
approved invoice #30720 from PDQ Construction, dated March 7, 2020, in
the amount of $5,187.97.
Next Meeting
The next
Board meeting is scheduled for Monday, April 13, 2020 at 6:30 PM at the Oakbrook
Country Club Condominiums cabana (next to the pool between buildings C and D).
It was
moved and seconded to adjourn the meeting. The motion was carried and the
meeting adjourned at 10:08 PM .
Respectfully
submitted,
__________________________
Mike
Tierney, Secretary
__________________________
Ken
Karch, President
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