Minutes of Board of Directors Meeting
December 9, 2019
Oakbrook Townhouses, Inc.
c/o Northwest Properties Agency, Inc.
9527 Bridgeport Way SW
Lakewood, WA 96499
A quorum being present, Board President Ken Karch called the meeting to order 7:09 PM.
Board members present were Al Glamba, Ken Karch, Mike McDonald (by phone), Lew Mildon, and Mike Tierney. Also attending were members Darrell Richards, Kathy Johnson, and Chris and Di Repke. Michelle Selberg and Chris Morris from Northwest Properties were also in attendance
Minutes
Glamba moved and Mildon seconded to approve the November 4, 2019 meeting minutes as submitted. The motion passed.
Treasurers Report.
McDonald briefly covered November’s financial results. November’s expenditures were slightly higher as we have paid invoices from Drain Pro, Frank & Sons and PDQ. We also removed about $24,000 from the Capital Projects account to pay for three (3) driveways that were replaced and cluster mailbox purchase and installation. Tierney moved and Mildon seconded to approve the Treasurer’s report. The motion passed.
Following discussion of the proposed 2020 budget, Glamba moved and Tierney seconded to give final approval to the 2020 proposed budget, with adjustments. The motion passed unanimously. . The proposed budget includes a $15.00 per month increase (to $345 from $330), and is the first increase since 2014.
Following discussion on the RCW-required disclosure information, Glamba moved and Tierney seconded to approve it subject to final modifications. The motion passed.
Old Business
Chris and Di Repke presented multi-faceted project plans for a rear landscaping and fencing project, as well as front and rear deck work at 7527 Zircon. The board issued conditional approval on the first part (rear landscaping and fence) of the proposal with conditions to meet compliance with board policies. The second part of project will be reviewed when more information is forthcoming.
Payment of the Concrete Impressions invoice for three driveways, and of the Drain Pros invoice for repair work on Buildings 7 through 12, were reported.
Transfer of Insurance Brokerage to Mike Englund with Gallagher Insurance has been completed and Englund will attend a board meeting in January or February.
Structural repairs at 7513 Zircon are scheduled to begin either January 20 or 27 after permits and engineering are finalized.
Work was completed by Green Effects on trimming and/or removal of obstructing vegetation at six locations, enabling enhanced traffic visibility.
Following discussion of construction of a structure in the front common area at 7807 Zircon in violation of the CC&Rs and Bylaws, the Board directed that a communication be sent to the homeowners requesting attendance at the next Board meeting to explain the violation Failure to do so may result in the removal of the unauthorized construction at their cost.
The Board received a report that five (5) of the six (6) cluster mailboxes are in operation, and that one of the boxes with the broken key was repaired. The matter was continued in the Executive session to discuss ongoing legal action.
There was no update on Building 12 gutters. We are awaiting new bids from contractors.
New Business
Tierney reviewed the reservation for the Annual Members’ Meeting to be held on Thursday January 16th at the Oakbrook Golf Club. Notice will go to the membership by December 16.
Karch presented the membership package for the Annual Members’ Meeting. Glamba moved and Tierney seconded the motion for mailing of the amended package.
The board went into executive session at 9:15 PM to discuss the legal issues regarding the compliance issues at 7509 Zircon, the cluster mailbox issue at 7631 Zircon, recording of the CC&R/Bylaws, and other legal matters. It returned to regular session at 9:40 pm. No actions were taken other than to make contact with our legal representative.
Next Meeting.
Next meeting Monday January 6, 2020:at 7:00 PM at the home of Ken Karch, 7419 Zircon Drive.
It was moved and seconded to adjourn the meeting. The motion was carried and the meeting adjourned at 9:45pm.
We wish our Home Owners and families together with the Northwest Properties staff a very happy and safe Holiday Season.
Respectfully submitted,
__________________________
Mike Tierney, Secretary
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Ken Karch, President
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