Minutes of Board of
Directors Meeting
December 10, 2018
Oakbrook Townhouse,
Inc.
c/o Northwest
Properties Agency, Inc.
9527 Bridgeport Way
SW
Lakewood, WA 96499
The
regular meeting of the Board of Directors of Oakbrook Townhouses (OT) was held December
10, 2018 at the home of Ken Karch, 7419 Zircon Drive SW, Lakewood, WA.
A
quorum being present, Board President Ken Karch called the meeting to order at
7:08 PM.
Board
members present were Al Glamba, Dave Hamann, Ken Karch, Mike McDonald (by
telephone), Jim Pearcy, and Steve Rinnan ; as were member Kathy Johnson, and Chris
Morris and Michelle Selberg from Northwest Properties (NWP).
Minutes
Hamann moved
and Glamba seconded to approve the November 12, 2018 Board meeting minutes as submitted. The motion passed.
Treasurer’s Report
Pearcy
presented the Treasurer’s Report, reporting that Oakbrook Townhouses is within
its budget through the first 11 months of 2018.
McDonald pointed out that the funding for next May’s insurance account
has been set aside in a separate account, and recommended and moved that an
amount be set aside from current revenues to cover the small overage expected
in the proposed 2019 budget and to support projects expected in 2019 from the
Special Projects budget, by transferring $15,000 from the Operating Account to
the Special Projects account. Rinnan
seconded the motion, and the motion passed.
2019 Budget
McDonald
moved and Hamann seconded to give final approval to the proposed 2019 budget
(no dues increase or assessments) for dissemination to the membership for
ratification at the 2019 Annual Members’ meeting. The motion passed.
Declarations and Bylaws Amendments; Budget
and Board Member Ballots
Karch
passed out final versions of the ballots for the modifications to the
Declarations of CC&Rs and Bylaws.
Discussion revealed that 2/3 of a quorum attending in person or by proxy
is necessary for a CC&R amendment and a majority of a quorum attending in
person or by proxy is necessary for a Bylaws amendment.
Karch
passed out the final versions 2019 budget and Board member ballots.
It was
moved, seconded, and approved to send out the amendment materials for the
Declarations and Bylaws, and the budget and Board member election ballots to
the membership. It was moved, seconded,
and approved to submit the description of the mailbox proposal to the
membership.
Building 7, 8, and 9 Roof Bids
Karch
described proposals received to date for re-roofing Buildings 7, 8, and 9 with
a tapered roof system designed to prevent ponding of water and resulting roof
leaks. Following discussion the Board
agreed to present the issue of bids to the membership at the Annual Members’
meeting prior to moving ahead.
Other Old Business
Karch
updated the Board on the Building 1 roof repair, adult family home, and
driveway replacement issues.
Next Meeting
The
next Board meeting will be held January 15, 2019 immediately following the
Annual Members’ meeting, for the purpose of electing officers for 2019.
It was moved
and seconded to adjourn the meeting. The
motion passed and the meeting was adjourned at 8:14 PM.
Respectfully submitted,
__________________________________________
Ken Karch, PE, Board President
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